1. 1 Statewide Assessment Elements of a Successful Statewide Assessment

2. 2 Keys to a Successful Statewide Assessment (SA) Stakeholder Involvement Review Statewide Assessment, Final Report, and PIP from previous CFSR Use of Data Use Evaluative Language Be Clear and Concise Work in Partnership throughout the Process

3. 3 Stakeholder Involvement Identify Key Stakeholders to be involved Use a variety of approaches in consulting with external stakeholders; Link the SA with the ongoing consultation process for the Child and Family Service Plan (CFSP) and annual update Hold focus groups Conduct surveys or interviews Joint planning forums Develop a web site for communication

4. 4 Review Previous CFSR Information Review all documents from the previous CFSR Statewide Assessment Final Report Program Improvement Plan Identify promising approaches, progress made and areas needing improvement

5. 5 Use of Data Review and use existing data sources Data Profile Management Reports Quality Assurance Reports External Reports Court Improvement Program (CIP) reassessments and strategic plan Any other data collected through surveys, focus groups, etc

6. 6 Use of Data Analyze Data Data Profile State’s performance on the data indicators with national standards Look for trends Determine which data may need further examination---”subsets” of the data, such as geography, management unit, age, race, etc

7. 7 Use of Data Presentation of Data Complete description of data, including what data is measuring, time frames, sample size, type of cases, etc Explain each data methodology used, such as a “CFSR-style” review Acknowledge/explain possible reasons for differences in data, for example state performance on aggregate-level data shows different results than data collected through the Quality Assurance reviews or focus groups

8. 8 Use Evaluative Language Evaluative Language Presents judgments Assesses status and outcomes Ranks and rates performance Evaluative language provides an understanding of how well the agency is doing and offers an analysis of the effectiveness of policies and practice

9. 9 Descriptive Language Presents a picture Shares a narrative story Outlines characteristics Descriptive Language may be necessary to present a brief overview of the State’s policy and practice and to provide context, however it should be used sparingly.

10. 10 Evaluative vs. Descriptive Language EXAMPLES

11. 11 Be Clear and Concise Be as concise as possible “Less” may be “More” May want to provide tools for workgroups so same format is used to report

12. 12 Partnership Work in partnership, throughout the process with: Your regional office partners The Statewide Assessment Team SHARE DRAFTS at EVERY STAGE