1. The Oral Presentation Kim E. Barrett, Ph.D. Professor of Medicine and Vice Chair for Research Department of Medicine University of California, San Diego, School of Medicine www.the-aps.org/careers/careers1/mentor/workshop/2003/Barrett.ppt Kim E. Barrett, Ph.D. Professor of Medicine and Vice Chair for Research Department of Medicine University of California, San Diego, School of Medicine www.the-aps.org/careers/careers1/mentor/workshop/2003/Barrett.ppt Experimental Biology, April 14, 2003

2. Dear Dr. Jones: Congratulations!!! We are pleased to inform you that your abstract entitled “Physiological effects of beer drinking in University of California undergraduates” has been accepted for oral presentation at Experimental Biology, to be held in San Diego, California. Your paper is scheduled in the session “Health predictors for student life” to be held in Room 11 of the Convention Center from 8.30 – 10.00 am on Monday, April 14, 2003. Please take note of the enclosed guidelines for preparation of your Powerpoint presentation. Speakers must provide their own laptops, and should report to the session room at………… The oral presentation Congratulations?

3. The oral presentation Why am I subjecting myself to this torture? Defining the task Nuts and bolts of preparing a talk Delivering the talk itself –Star Search vs. Fear Factor Handling questions Closing thoughts Why am I subjecting myself to this torture? Defining the task Nuts and bolts of preparing a talk Delivering the talk itself –Star Search vs. Fear Factor Handling questions Closing thoughts Outline

4. The oral presentation Communicate your findings to colleagues Establish scientific priority Public relations –You –Your research group/PI Communicate your findings to colleagues Establish scientific priority Public relations –You –Your research group/PI Presentation skills may get you the job, the grant, or the invitation to Europe! The scientist as performer - why?

5. The oral presentation Understand the background of your audience –Scope of session –Who’ll be there? What will they know? Know who the chairs are Know who the other speakers are –Should your talk be coordinated with those of others? Understand the background of your audience –Scope of session –Who’ll be there? What will they know? Know who the chairs are Know who the other speakers are –Should your talk be coordinated with those of others? Defining the scope of the task

6. The oral presentation Background (1-2 slides) Aim of the study (1 slide – essential!) Brief methods (1 slide) Results (4-8 slides) Summary (1 slide) Conclusions (1 slide) –Make it sexy! Background (1-2 slides) Aim of the study (1 slide – essential!) Brief methods (1 slide) Results (4-8 slides) Summary (1 slide) Conclusions (1 slide) –Make it sexy! No more than 15 slides in total! Structure of a ten-minute talk

7. The oral presentation Above all else, show the data Maximize the data/ink (pixel) ratio Erase non-data ink Erase redundant data ink Revise and edit Avoid chartjunk Above all else, show the data Maximize the data/ink (pixel) ratio Erase non-data ink Erase redundant data ink Revise and edit Avoid chartjunk Tufte “The Visual Display of Quantitative Information” Graphics Press, 1983 Designing graphics

8. Intestinal chloride secretion Salmonella induces COX-2 via iNOS expression Means + SEM, n=6 ***, p<0.001 vs. uninfected control General title Specific title Keep it simple Remember a key Statistics!

9. The oral presentation Take care with colors, font size, overcrowding –Project before the meeting –Don’t apologize for slides (or need to) Arrive at the session room at least 15 minutes prior to the start of the session Belt and braces –CD/zip/removable media plus laptop –Give a labeled copy of your presentation to your mentor or a trustworthy colleague –Never check your presentation with your luggage! Take care with colors, font size, overcrowding –Project before the meeting –Don’t apologize for slides (or need to) Arrive at the session room at least 15 minutes prior to the start of the session Belt and braces –CD/zip/removable media plus laptop –Give a labeled copy of your presentation to your mentor or a trustworthy colleague –Never check your presentation with your luggage! Avoiding technical snafus

10. The oral presentation Never read from a prepared text or recite a memorized one Short words/sentences/paragraphs –Avoid jargon and abbreviations Take care with transitions –The audience cannot go back and review Establish and maintain eye contact –Place a friend in a strategic location Don’t hesitate to show expression/enthusiasm/personality! Never read from a prepared text or recite a memorized one Short words/sentences/paragraphs –Avoid jargon and abbreviations Take care with transitions –The audience cannot go back and review Establish and maintain eye contact –Place a friend in a strategic location Don’t hesitate to show expression/enthusiasm/personality! Tips for style

11. The oral presentation Practice, practice, practice! –Present to a variety of audiences if possible –Your talk will almost certainly get longer on the day; allow for this! –Use outline notes to ensure coverage of key points Physical considerations –Feet apart –Hands on podium –Pointer off between points! Practice, practice, practice! –Present to a variety of audiences if possible –Your talk will almost certainly get longer on the day; allow for this! –Use outline notes to ensure coverage of key points Physical considerations –Feet apart –Hands on podium –Pointer off between points! Overcoming anxiety

12. The oral presentation “It takes three weeks to prepare a good ad lib speech” Mark Twain “It takes three weeks to prepare a good ad lib speech” Mark Twain The role of rehearsal

13. The oral presentation You are the expert –Prepare among friends –Insist that they challenge you It’s OK to say you don’t know, or haven’t done the experiment yet The three “D”’s –Defend –Deflect –Defer Handling questions

14. The oral presentation Presenting your work orally is a wonderful opportunity to further your career The keys to success are preparation, precision and practice Always have a back-up plan Try to have fun! Presenting your work orally is a wonderful opportunity to further your career The keys to success are preparation, precision and practice Always have a back-up plan Try to have fun! Closing thoughts