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CTS Communications Forum for Campus CIOs and CAOs Monday, June 9 th 2008 UCLA Faculty Center, California Room
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Agenda The Campus’ New Voicemail System (Janice Bundy, Associate Director of Infrastructure & Project Services) Overview of CTS Infrastructure Environmental Services (Dean Brynildsen, IES Manager) The Web Service Center TSR Process (Cecilia Kness, Associate Director of Administrative Support Services) Disaster Recovery for Exchange (Mark Bower, Associate Director of CTS Managed Network Services) Wireless Implementations for 2008/09 (Mark Bower) Other Discussion (Mike Schilling, Director of Communications Technology Services)
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New IP Voice Applications/ Call Processing Janice Bundy, Associate Director, Infrastructure and Project Services
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Call Processing Overview VoiceMail/Unified Messaging (VM/UM) Auto Attendant (AA) Fax Server (FS) Directory Number referral Automatic Call Distribution (ACD)
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New Voice Mail Enhancements Daily message reminder of any received voicemails to designated number Out-of-office greeting Auto-copy messages to other mailboxes Busy greeting – Informs calling party you’re on the phone
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Questions
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Overview of CTS Infrastructure Environmental Services (IES) Dean Brynildsen, IES Manager
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IES Mission Help to ensure the reliable 24/7/365 operations of the voice, data, cable television, & emergency communications infrastructure at UCLA.
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CTS Manages Approximately 650 sites on- and off-campus, ranging in size from fiber rooms to Network Operations Centers
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Responsibility: Managing installation and maintenance of… Electrical circuitry, DC power plants & UPSs HVAC units Dedicated fire suppression systems Site access & surveillance Network communications Site build-outs
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How We Meet Our Goals Work extensively with UCLA Facilities Trades & Trouble Desk, and outside vendors Conduct equipment preventative maintenance Use of remote monitoring tools, via Dashboard & Netwatch ( http://dashboard.cts.ucla.edu/ ) http://dashboard.cts.ucla.edu/ Aggressively respond to & correct urgent response conditions, escalating to management as appropriate
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Questions
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The Web Service Center TSR Process (Cecilia Kness, Associate Director, Administrative Support Services)
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CTS Web Center Overview Represents 2 nd phase of TMS implementation following launch of Web-based bill. Online self-service application uses shopping cart approach to order CTS products and services. DACSS model grants access to requester and reviewer function codes, in conformance with campus security policies and financial controls. Replaces online TSR and allows tracking and checking of orders by authorized requesters.
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CTS Web Center Overview (cont.) Order requesters and contacts receive email notices for order placement, due date, due date reminder, and completion. Order reviewers receive order placement notification only. Notifications include link to original service order. PAN issued only to mandatory and non- mandatory reviewers designated in DACSS with PUR process ID.
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CTS Web Center – Status of Implementation Phase I: CTS internal retesting: 11/5/07 - 2/1/08 (ongoing) Phase 2: Testing with 3 pilot departments (Athletics, Dentistry and Pathology) and CTS: 2/19 /08 – 3/31/08 (ongoing) Phase 3: Testing with Administration (in parallel with phases 1 and 2): 4/9/08 – 6 /27/08 Phase 4: Full Campus Rollout: 8/4/08 (tentative)
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Web Center Pilot Test Announcement Process General announcement to CAOs with instructions to work with DSAs to grant access to reviewers and requesters Follow up email: Link to Web-based tutorial Quick reference guide Feedback link Open house sessions Several enhancements as result of pilot feedback
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Plan for Full Campus Rollout August through October 2008 Phased approach over 3+ months Start with departments with large order volume. Examples: Law School Selected departments w/in School of Medicine Selected departments w/in Medical Enterprise
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Web Center Demo Use of tutorial to demo Web Center Installing new service (step by step) FAU change (video) Advise completing tutorial prior to accessing Web Center Tutorial link: http://www.cts.ucla.edu/WCtutorial http://www.cts.ucla.edu/WCtutorial Request feedback on tutorial webcenterfeedback@cts.ucla.edu webcenterfeedback@cts.ucla.edu x3-1CTS
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Questions
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Disaster Recovery for Campus Mail Services Mark Bower, Associate Director of CTS Managed Network Services
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Disaster Recovery for Bruin OnLine @ucla.edu mail addresses Located offsite Would leverage I AM UCLA (Enterprise Directory) DR mail addresses Forwarding mail only to DR addresses Less rules for faster processing and forwarding Minimal whitelisting (known DR mail systems) and complete blacklisting (no postmaster, etc)
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Disaster Recovery for Enterprise Messaging Located offsite Subset of users to be fully supported, other users would have mail stored Full support for Blackberry in upcoming release expected Summer/Fall 2008 Support for limited mail history (30 days) Provides for business continuity
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Architecture Overview
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Wireless Networking Update Mark Bower, Associate Director of CTS Managed Network Services
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Recently Completed Areas Kinross Buildings North and South Krieger Childcare Center Biomedical Research Building Luvalle Commons Acosta Center, Golf Facility, Morgan Center, Tennis Center California Nano Science Institute Building Housing Residential area test bed
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Wireless Implementations for 2008/09 Inverted Fountain Court of Sciences Royce LaKretz General Assignment classroom space (pending Academic Senate approval) Housing Residential expansion
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Wireless Coverage http://www.bol.ucla.edu/services/wireless/cov erage/ http://www.bol.ucla.edu/services/wireless/cov erage/
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Questions
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Other Discussion Mike Schilling, Director of CTS
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Questions Thank you for attending the Communications Forum.
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