1. www.cisv.org New Fee Structure and Hospitality Point System

2. www.cisv.org New systems are: SIMPLE UNIFORM FAIR

3. www.cisv.org We are looking at… Hospitality Points The points that NAs/PAs receive for hosting programmes, which allow them to send participants Participation Costs Penalties (for rule violations) Some programmes currently provide the host chapter with ‘host fees’ (which affects hosting) Currently penalty points are issued for rule violations affecting hospitality points

4. www.cisv.org Fair Simple

5. www.cisv.org Fee Structure

6. www.cisv.org VillageSummer £55 International fees £10 Membership fee =£64 £46 International fees £10 Membership fee £150 Host Fees =£206 IYM (8) £8 International fees £10 Membership fee £88 Host Fees =£106 Seminar £44 International fees £10 Membership fee £62 Host Fees £90 Staff Travel =£206 Different fees systems for each programme The International and membership fees create the International budget The Host fees go to host NA to help to finance the programme

7. www.cisv.org New Fee System To have a single fee of £9 per day per participant for Village, Summer Camp, Seminar Camp and Youth Meeting. This fee includes all the present fees (membership, participation, seminar international staff travel and host fee) Doesn’t include liability insurance Village: It would mean implementing a host fee PAs will have to pay the fees for all the sending delegations.

8. www.cisv.org Day Fee System Example Village: £ 9 per day.   28 days.£ 252 £ 84 £ 168 1/3 or £3 International Budget 2/3 or £6 Host Chapter

9. www.cisv.org Day Fee System Example Seminar: £ 9 per day.   21 days.£ £ 126 £ 63 2/3 or £6 International Budget 1/3 or £3 Host Chapter 189

10. www.cisv.org Participation Fees for each camp

11. www.cisv.org Host Fees for each camp

12. www.cisv.org Why £9 a day? It allows the four programmes to be on the same level Encourages hosting If an NA wishes not to raise participation fees such as village, they could simply take the money that they receive from hosting and reallocate it (to the sending participants)

13. www.cisv.org Hospitality Points System

14. www.cisv.org As it is now  At the moment there are different formulas for Village and Summer Camp  Village and Summer camp reward hosting with invitations  Youth Meeting and Seminar Camp don’t have formal procedures  Summer Camp’s system is within the committee, and Village delegation invitations are worked out using a formula in the IO

15. www.cisv.org Overview The points system should be based on reciprocity (meaning that the invitations you receive should be directly linked to how many programmes you host). There should be a large incentive to host, and a large incentive to host the programmes that you want to send to.

16. www.cisv.org Takes the previous three years hosting into consideration Takes Rule Violations (or penalties) into consideration Considers a 3% reserve for PAs NA requests What’s on offer (we can’t offer more then what is available) Current Village Formula

17. www.cisv.org New Hospitality Points (1) It is based on a three year average to account for NAs who don’t host all programmes regularly. It works across all the camp- based programmes (VL, SU, SC, YM) to account for NAs who may not be able to host specific programmes A certain number of places for ODC distribution for promotion.

18. www.cisv.org New Hospitality Points (2) There will be a cross programme point system, where one point is rewarded for a participant place, for one week. (eg a village delegation is worth 16 points, as there are 4 participants and 4 weeks) The points that you receive will be an average of your hosting over 3 years, minus a couple delegations or participant places.

19. www.cisv.org Points for sending

20. www.cisv.org Points for hosting

21. www.cisv.org Process of Allocation To calculate how many sending points an NA has for the following year, the IO will find the average of the past three year hosting (but with slightly more weight on the current year (10%).

22. www.cisv.org NRF NAs make requests for sending through NRF (as it is now) Before Round One: –1. Using programme points –2. Using points from other programmes –3. No points Round one is created- waiting lists are created Round 2+ any requests granted past round one are freebies There are no rollover of points in future years. Each year is a new system. Process of Allocation

23. www.cisv.org ODC Bank IO informs ODC of the number of places in their ‘bank’ ODC (ReCos) would advise IO of the number that NAs and PAs would receive IO would distribute ODC bank allocations using criteria that is currently used

24. www.cisv.org Can be transparent Long term planning for growth ODC to have more leverage to help struggling NAs and PAs Holistic view of NAs instead of programmes Advantages of the ODC Bank

25. www.cisv.org Penalties Currently, penalties are connected to the village hospitality points system Currently, in Summer Camp it is done informally by the committee In the New Hospitality Point System, no penalties are connected. For the Rule Violations, Infofile R-11 ( Sanction Procedures) may be applied.

26. www.cisv.org Process during and after AIM IEC and IO are working on the details of the Hospitality Points System and publish them in the MWM minutes. ODC create ‘bank guidelines’ Create round 1 in 2010 for 2011 programmes New fee structure will be applied in March 2011 Invoice.