1. On-Line Database Placement Application Tutorial

2. How to Change Your Information On York’s System

3. http://www.yorku.ca/computing/students /accounts/signupinstructions.html YorkU Passport Instructions

4. Type http://mymail.yorku.ca as website address (Netscape or Internet Explorer)http://mymail.yorku.ca Go to Options Mail Management York Mail Management Options Edit Your Mail Forwarding Settings In the blank field enter the email address to which you want to forward your York account Click save options to save the changes. Send an e-mail to your YorkU e-mail and make sure it goes to your other account Forwarding YorkU Emails

5. Changing Your Personal Information Open Internet Browser On Address Line Type: http://www.yorku.cahttp://www.yorku.ca Click on “Current Students Faculty & Staff”

6. Changing Your Personal Information Click on “Current Students”

7. Changing Your Personal Information Click on “My Student Records”

8. Changing Your Personal Information Click on the information you need to change such as address and contact information, emergency contact information, etc.

9. Changing Your Personal Information Log in to Passport York and make the necessary changes

10. Social Work Practicum/Field Placement Database Instructions

11. Open Internet Browser On Address Line Type: http://www.yorku.ca/laps/sowkhttp://www.yorku.ca/laps/sowk Registering on the Database via Website

12. Click on “Database Sign In” Registering on the Database via Website

13. You will be directed to the SOWK Online Application Page. Registering on the Database via Website Select “Students”

14. This will bring you to the SOWK Online Application –Students Page. Click on “Register new account” for 1 st time users If you were a previous BSW student and are now an MSW student, you will have to register again as an MSW student only once. OR enter your student ID & password (if you have already registered) NOTE: this is different than your Passport York Account Log-in Select MSW or BSW Student (if you have already registered) Click Submit Registering on the Database via Website

15. Once you log-in, you will be directed to your Student Profile screen. Click on “Agency Search” at the top right to research possible placement sites. Registering on the Database via Website - Agency Search

16. When your Agency Search is complete, continue by Clicking on Placement Request to begin the application process. The Agency Search page allows you to search agencies by Name, Address, and City. Click on Placement Search to see all the agencies in the database Registering on the Database via Website - Agency Search

17. There is no list of available agencies for each term The database is a list of agencies we have used in the past but may or may not be available, depending on many factors. Take a look at the posted links/websites to get an idea of what the place is about The search engine is very precise. Be sure to be exact in your spelling Check out: –http://www.211toronto.ca/splash.jsphttp://www.211toronto.ca/splash.jsp –Other city’s social services search engines RESEARCH on the student’s part is key in the placement process Registering on the Database via Website - Researching Tips

18. Registering on the Database via Website – Placement Request Be sure to fill out the appropriate program and the Term you are applying for. Provide the number of FULL days per week you will be in placement. Provide emergency contact information and Employment Information. Other personal information will be automatically generated by the database. If any of the personal information is incorrect, please be sure to update it on the main York system.

19. Type notes, 1-2 lines max. or it will cut you off Registering on the Database via Website – Placement Request

20. Please ensure that you choose 4 distinctly different agencies (i.e., do not choose more than one location of the same agency as separate choices). If Agency does not exist, click on Other Agency and complete requested information. Attach Resume and Cover letter in one document. You MUST submit your resume and cover letter at the time of your application. Click SUBMIT. SUBMIT Registering on the Database via Website – Placement Request

21. Do you take un-paid placement students? Do you have a social worker with a social work degree on site (MSW or BSW). If not, do you have someone interested in taking a student on at this time? If so, what is their educational background? How long have they been at the agency? What are the learning opportunities at this agency? May I have the potential field instructor’s contact information (phone number and ext. and e-mail address)? Put this information on your application if you are interested in them and they’ve met these requirements up above. The Field Office can follow-up from there. Please bear in mind the placement may still not meet our other requirements or other factors may be involved Questions You Can Ask Agencies We Don’t Have Connections With

22. Registering on the Database via Website – Other Information Please ensure that you have all documentation completed, for example resume and cover letter (.doc or.rtf format), before submitting your application. No editing privileges are permitted, therefore if you have omitted any details to your application, you will have to start over and complete it again. The application will log you out after 20 minutes of inactivity Please write on the application an alternative e-mail address if you do not use your yorku e-mail account. Please note that the “SUBMIT” button will disappear from the on-line database application once the deadline date has passed. Please e-mail the field office any changes to the application after you have submitted it. We work on securing your first or second choice first