SERIES TRAINING FOR LC TECHNICIANS Series Statements and Authority Records Judy Kuhagen Cataloging Policy & Support Office 2004.

SERIES TRAINING FOR LC TECHNICIANS Series Statements and Authority Records Judy Kuhagen Cataloging Policy & Support Office 2004

Series: LC Technicians 20042 Purpose of training To train LC technicians to  Record/review/update series data in bibliographic records  Find and interpret series authority records in the National Authority File

Series: LC Technicians 20043 Learning objectives Trainees will be able to  Identify in a bibliographic resource those series elements to be included in the bibliographic record  Find series authority records in the National Authority File  Input or review/update data for the series field(s) or quoted note in a bibliographic record  Interpret the data in series authority records to identify the appropriate record and determine LC’s treatment decisions

Series: LC Technicians 20044 Documentation Handout #1 has documentation list for series authority records

Series: LC Technicians 20045 Word “series” in rules, etc. The word “series” is used in AACR2, in LCRIs, in the MARC 21 formats to mean any comprehensive bibliographic resource whose title is given in the 4XX field (series statement):  Monographic series  Other type of serial  Multipart item  Integrating resource

Series: LC Technicians 20046 Definitions Monographic series: A group of separate items related to one another by the fact that each item bears in addition to its own title proper, a collective title applying to the group as a whole. The individual items may or may not be numbered.” (AACR2) Serial: “A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples … and monographic series.” (AACR2)

Series: LC Technicians 20047 More definitions Multipart item: A monograph complete, or intended to be completed, in a finite number of separate parts. The separate parts may or may not be numbered.” (AACR2) Integrating resource: “A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole … Examples … updating loose-leafs and updating Web sites.” (AACR2)

Series: LC Technicians 20048 And more definitions Subseries: “A series within a series (i.e., a series that always appears in conjunction with another, usually more comprehensive, series of which it forms a section).” (AACR2) Series-like phrase: “A character string (words, letters, combination of letters and numerals) not considered to be a series.”

Series: LC Technicians 20049 And even more … Analytic record: The bibliographic record for a volume of a monographic series or a part of a multipart item.  The analytic record may be for a single-part monograph, a multipart item, an integrating resource, or a serial. Collected set record: The bibliographic record for the monographic series (serial) or multipart item (monograph) as a whole.  The collected set record may also be for an integrating resource if that resource is analyzed [not covered in this training.]

Series: LC Technicians 200410 Final definition Preliminaries: “The title page(s) of an item, the verso of the title page(s), any pages preceding the title page(s), and the cover.” (AACR2). Per LCRI: “cover” = p. 1-4 of the cover, both flaps, and the spine.

Series: LC Technicians 200411 Sources of series data Prescribed sources of information in each chapter Those sources in a priority order:  Important when series title in more than one form  Important in a shared database so that can use other library’s record created on same basis  Important when library classes as a collection because choice of title in 4XX field matches choice of title in 245 field

Series: LC Technicians 200412 Sources: Chapter 2 2.0B2: Series title page, monograph title page, cover, rest of the publication (based on principle in 12.0B1) Series title page (LCRI 1.6A2) =  Page physically opposite the monograph title page if series title found there (may or may not have more information) or  “Half t.p.” if series title given there  Not a general term for source of series title

Series: LC Technicians 200413 Sources: Chapter 2 If no series title page, look for series title elsewhere in resource If more than one form of series title found in other sources, select the source based on the priority order:  Form on monograph title page before form on cover (p. 1-4, flaps, and spine)  Form on cover before form elsewhere (publisher’s listing, contents page, etc.)

Series: LC Technicians 200414 Selecting priority source Series t.p. Monograph t.p. Research Report Volume 1 [analytic title] Chemistry Department’s Research Report v. 1

Series: LC Technicians 200415 Selecting priority source Cover p. 1 Monograph t.p. Archaeology for Amateurs No. 3 [analytic title] Amateur Archaeology Series No. 3

Series: LC Technicians 200416 Selecting priority source Cover p. 4 Publisher’s listing Series on Linguistics Number 8 Linguistics series No. 1 … No. 2 … No. 3… No. 4… No. 5 … No. 6 … No. 7 … No. 8 …

Series: LC Technicians 200417 Restriction: sources for series title (chapters 2, 5, 12) Series title must be found:  As a formal presentation (not embedded in text) in preliminaries, colophon, or publisher’s listing  Embedded in text in the preliminaries, colophon, or publisher’s listing Why? Because in some libraries some series are represented only by a bibliographic record with the series title in the 245 field

Series: LC Technicians 200418 Embedded in text: valid Valid source (e.g., monograph t.p. verso): “This book is volume 23 in the series Building Better Bridges published in …” Action? Give in bibliographic record 4XX field 4XX $a Building better bridges ; $v v. 23

Series: LC Technicians 200419 Embedded in text: not valid Not a valid source (e.g., p. 4 of text) “This book, the first volume in the series MATHEMATICAL CONCEPTS, is based on research …” Action? Don’t give in bibliographic record 4XX field! (may give in 500 quoted note) 500 $a “The first volume in the series Mathematical concepts”—P. 4.

Series: LC Technicians 200420 Other locations? (LCRI 1.6) Only on jacket? Yes!  Enclose in brackets because outside the resource 4XX $a [Famous detectives in history] Only in CIP data in published book? No, ignore!  If the 670 field in SAR is for the book in hand, refer the SAR to a descriptive cataloger  Exception: if series is classed as a collection in LC; give source in a 500 note

Series: LC Technicians 200421 Priority order & embedded informtion Principle of priority order of sources applies in all chapters  In some chapters where the whole resource is the priority order source, other sources of information (e.g., accompanying brochure) may also have series data Principle of valid and invalid sources for embedded series data applies to resources covered in other chapters

Series: LC Technicians 200422 Sources: Chapters 3, 5-6, 9, 11-12 Chapter 3:  Atlases: same as Chapter 2  Other cartographic materials: entire resource Chapter 5  Series title page, monograph title page, cover, rest of the publication Chapter 6  Recording, label, text, container

Series: LC Technicians 200423 Sources: Chapters 3, 5-6, 9, 11-12 Chapter 9:  Entire resource Chapter 11  Title frame, rest of resource, container Chapter 12  Printed resources: generally same as Chapter 2  Nonprint resources: consult other chapters

Series: LC Technicians 200424 Series “clues” but not a series - #1 Publisher refers to a series but no series title Titles in this series: Case Presentations in Arterial Disease Case Presentations in General Surgery Case Presentations in Neurology Case Presentations in Renal Medicine Case Presentations in Urology Action: No 4XX field No 500 note

Series: LC Technicians 200425 Series “clues” but not a series - #2 Numbering but no series title anywhere on resource  No 4XX field  Give number in quoted note spine: No. 6 500 $a “No. 6” – Spine.

Series: LC Technicians 200426 Series “clues” but not a series - #3 Words that could be series titles but are really subject words for retail purposes: to shelve in proper location, e.g., Biography On back cover of book: Biography On box for computer software: Desktop Publishing $22.95 Action? Ignore them !

Series: LC Technicians 200427 Series “clues” but not a series - #4 If there is a statement “Also published as v. ___ of [journal title],” don’t consider the book to be in a series (LCRI 1.6)  No 4XX field  Instead: 500 note with that statement and a 730 added entry for the related bibliographic resource 500 $a “Also published as v. 3 of History today.” 730 $a History today. $n v. 3.

Series: LC Technicians 200428 Warning for copy cataloging Series may appear/disappear between editions and even between printings Another library’s copyLibrary of Congress copy The McFarlane Legacy The Twentieth Century Series

Series: LC Technicians 200429 Warning: CIP/NSDP prepub records Series data may appear/disappear/change by time of published book/serial published book: Holidays in the U.S. Volume 1 The Fourth of July CIP record: 440 0 $a U.S. holidays

Series: LC Technicians 200430 Correct the 4XX fields in copy/CIP Bibl. record before: 245 04 $a The McFarlane legacy 4XX $a The twentieth century series Bibl. record after: 245 04 $a The McFarlane legacy 4XX $a The twentieth century series Bibl. record before: 245 04 $a The Fourth of July 4XX $a U.S. holidays Bibl. record after: 245 04 $a The Fourth of July 4XX $a Holidays in the U.S. ; $v v. 1

Series: LC Technicians 200431 Determining series title Remember priority order of sources: use form of series title on the priority order source Decide where title begins and ends  Consider typography and spacing  Include grammatical connections  Consider if body on separate line is part of title (other presentations of series title on resource may help you determine intention)

Series: LC Technicians 200432 Special title situations #1 Numbering with form of body’s name and no other title, give name as title Cover: Institute of Legal Research Volume 6 4XX $a Institute of Legal Research ; $v v. 6 Title page: Society for Urban Development Cover p. 4: SUD No. 18 4XX $a SUD ; $v no. 18

Series: LC Technicians 200433 Special title situations #2 If the title appears in a full form and as an acronym or initialism on the same source (12.1B2) in a monographic series  Either form may be the series statement – can give other form as other title information  Full form must be the added entry Series t.p.: GGR Growing Great Roses

Series: LC Technicians 200434 4XX for initialism/full form 490 1 $a GRR 830 0 $a Growing great roses. Or: 440 0 $a Growing great roses Or: 490 1 $a Growing great roses : GRR 830 0 $a Growing great roses. Or:490 1 $a GRR : growing great roses 830 0 $a Growing great roses.

Series: LC Technicians 200435 Exercise #1: What is series title? On the next five slides, draw a circle or box around the words you would record as the series title in the bibliographic record 4XX field

Series: LC Technicians 200436 What is the series title? Report of the Center for Research in Psychiatry Volume 2 Report Institute for Documentation Number 3

Series: LC Technicians 200437 What is the series title? Theoretical Studies In Sociology Publication 22 Iowa Genealogical Society P.O. Box 515, Ames, Iowa Publication #15 Publication 14 of the New England Tourist Agency

Series: LC Technicians 200438 What is the series title? The Institute of Biology’s Studies in Biology No. 7 THE SOUTHWESTERN SERIES IN FINANCE GEORGETOWN UNIVERSITY PRESS STUDIES IN ETHICS Series

Series: LC Technicians 200439 What is the series title? Collection Histoire et Tradition Collection Histoire et Tradition M&MR Materials and Minerals Research

Series: LC Technicians 200440 What is the series title? Springer Proceedings in Physics [in another source: Springer Proceedings in Physics is published … ] BUCKINGHAMSHIRE RECORD SOCIETY No. 21

Series: LC Technicians 200441 Series statement: 4XX Field must have title proper of series Field can also include:  Parallel title(s) of series  Other title information for series  Statement of responsibility for series  ISSN of series  Numbering of series

Series: LC Technicians 200442 Finding information for 4XX field Same source as series title: parallel titles Usually same source as series title but be sure it applies to series: other title information, statement of responsibility Numbering and ISSN often don’t appear with title of series Because entire resource is source for 4XX field, don’t bracket any information unless from outside the resource

Series: LC Technicians 200443 Title proper in 4XX field Based on 245 transcription (1.6B1 refers to 1.1B)  Cannot change: wording, order, or spelling  Can change: capitalization and punctuation Capitalization:  Don’t capitalize word after initial article: 4XX $a The bulletin of the ABC Society  Capitalize first word after introductory noun (e.g., Serie, Collection): 4XX $a Serie Literatura  Otherwise, use regular capitalization for that language

Series: LC Technicians 200444 Series title in other languages Separate sources in different languages or scripts (not common for series)  Use source in same language/script as 245 Give series title from that source Don’t give a parallel series title in 4XX field (it should be a reference in the series authority record) Example: two sources with series title: one in English & one in French 245 in bibl. record has title in English Give series title in English in 4XX; don’t include series title in French

Series: LC Technicians 200445 Series title in other languages Same source with series title in more than one language or script (common for series)  Title proper: title in the language matching the language of what is being cataloged  First parallel title: first title on the source not already recorded (in another $a)  Second parallel title: if there is an English series title and it hasn’t been given in 4XX yet (in another $a)  Separate the titles with ISBD space-equals sign-space

Series: LC Technicians 200446 Rules for parallel series titles Rules/LCRIs:  1.6B1 1.1B8  1.6C1 LCRI 1.6C 1.1D2 LCRI 1.1D2 4XX field can never be a 440 Heading in SAR/8XX may not be same language as title proper in 4XX because issue used to establish SAR was in different language

Series: LC Technicians 200447 Giving parallel series titles Single source: French series title German series title English series title Language of resource being cataloged: German Action? 4XX $a German series title = $a French series title = $a English series title

Series: LC Technicians 200448 Giving parallel series titles Text doesn’t have predominant language? Language of text not represented by a series title? Or resource being cataloged doesn’t have text?  Title proper: first series title seen (in $a)  First parallel title: next series title seen (in another $a)  Second parallel title: if there is an English series title and it hasn’t been given in 4XX yet (in another $a)

Series: LC Technicians 200449 Giving parallel series titles Single source: Spanish series title English series title French series title Language of resource being cataloged: German Action? 4XX $a Spanish series title = $a English series title

Series: LC Technicians 200450 Giving parallel series titles If series title proper and first parallel title are in nonroman alphabet languages and there is no English title:  Give as second parallel title the series title that is in (this preferred order) French, German, Spanish, Latin, any other roman alphabet language Example: series titles in Chinese, Korean, Spanish, French; text in Chinese 4XX $a Chinese title proper = $a Korean parallel title = $a French parallel title

Series: LC Technicians 200451 Exercise #2: Parallel titles On the next five slides, transcribe the title proper and parallel title(s) for the 4XX field in the bibliographic record

Series: LC Technicians 200452 Parallel title exercise Text in English Series titles: Spanish French English Action? 4XX$a

Series: LC Technicians 200453 Parallel title exercise Text in Spanish Series titles: Spanish French English Action? 4XX$a

Series: LC Technicians 200454 Parallel title exercise Text in French Series titles: English Spanish French Action? 4XX$a

Series: LC Technicians 200455 Parallel title exercise Text in English Series titles: Latin Spanish French Action? 4XX$a

Series: LC Technicians 200456 Parallel title exercise Resource has no printed text Series titles: English Russian German Action? 4XX$a

Series: LC Technicians 200457 Other title information: 4XX field Rule 1.6D:  Optional: Generally not given (only if needed for identification) but keep if in copy from another library  Be sure information belongs to series, not analytic  Guidelines for transcription in 1.1E  Part of subfield $a – no subfield $b  Preceded by ISBD space-colon-space 4XX $a Words : their origin, use, and spelling

Series: LC Technicians 200458 Statement of responsibility: 4XX field Rule 1.6E:  Optional: Generally not given (only if needed for identification) but keep if in copy from another library  Be sure information belongs to series, not analytic  Guidelines for transcription in 1.1F  Part of subfield $a – no subfield $c  Preceded by ISBD space-slash-space 4XX $a Research monographs / Institute of Economic Affairs

Series: LC Technicians 200459 ISSN: 4XX field Rule 1.6F:  ISSN = International Standard Serial Number  In subfield $x preceded by ISBD comma-space  Don’t include letters “ISSN” 4XX $a Western Canada series report, $x 0317-3127

Series: LC Technicians 200460 Numbering: 4XX field Rule 1.6G:  Numbering can be numerals, letters, dates, or a combination with or without term  Give in subfield $v preceded by ISBD space- semicolon-space 4XX $a … ; $v 42 4XX $a … ; $v no. 1 4XX $a … ; $v Jan. 2001 4XX $a … ; $v v. GH1 4XX $a … ; $v A

Series: LC Technicians 200461 Numbering for a multipart item If resource being cataloged is a multipart item, give series numbers of the parts in the 4XX $v 300 $a 5 v. 4XX $a … ; $v no. 17-21 300 $a 4XX $a …; $v v. 14, 23, 35

Series: LC Technicians 200462 Common numbering questions Is series numbered? When is numbering recorded as part of title? Where is numbering recorded when there are parallel titles? How are two numbering systems recorded? Which abbreviations are used? Are roman and ordinal numbers used?

Series: LC Technicians 200463 Numbering: Is series numbered? cover p. 4 = Serie Historia spine = 13 p. 227: 1 … Serie Politica6 … Serie Historia 2 … Serie Periodismo7 … Serie Sociologia 3 … Serie Ciencia8 … Serie Politica 4 … Serie Politica9 … Serie Literatura 5 … Serie Ciencia etc. 4XX $a Serie Historia 500 $a “13” – Spine. Series isn’t numbered by itself (the publisher is using one numbering system for all its different series)

Series: LC Technicians 200464 Numbering: Is series numbered? If numbering is present only in the CIP data in the published book, the series isn’t numbered  4XX/8XX should not have $v  If SAR has a 642 field, refer it to descriptive cataloger  Exception: If series is classed as a collection in LC, give number in $v and add a note giving source

Series: LC Technicians 200465 Numbering: Which series is numbered? Title page: Lecture Notes in Economics and Mathematical Systems Managing Editor: M. Beckmann Experimental Economics 213 --------------------------------------------------------------------- Aspiration Levels in Bargaining Series title page: Lecture Notes in Economics and Mathematical Systems vol. 213 Aspiration Levels in Bargaining

Series: LC Technicians 200466 Numbering: Is series numbered? When there is a main series and subseries and only one number  Check carefully to see which title has that number (if three digits, number probably belongs to main series)  Also can check SARs (series authority records) to see which one has 642 field Action? 4XX $a Lecture notes in economics and mathematical systems ; $v 213. $a Experimental economics

Series: LC Technicians 200467 Numbering: part of title? If embedded (“inside”) the title (1.6B1), include numbering as part of title  Heading will have ellipsis (…) in place of numbering Publication 14 of the New England Tourist Agency Action? 490 1 $a Publication 14 of the New England Tourist Agency 830 0 $a Publication... of the New England Tourist Agency ; $v 14.

Series: LC Technicians 200468 Numbering: title vs. designation? If at end or beginning of title, don’t include as part of title American History Series Volume 7 Number 5 of Music Education for Children 30th Biological Research Action? 4XX $a American history series ; $v v. 7 4XX $a Music education for children ; $v no. 5 4XX $a Biological research ; $v 30th

Series: LC Technicians 200469 Numbering: year and number Year may be given with number on resource: Follow style of 642 in SAR:  Year ignored 4XX $a Medical discoveries ; $v 1  Year recorded before numeral 4XX $a Medical discoveries ; $v 2002/1 Medical discoveries 1/2002

Series: LC Technicians 200470 Designation for numbering? Or title? Reminder: Some words used as title for one series may be term given with numbering for other series Changing African family project series Monograph no. 7 Monograph no. 3 Institute of Genealogy Research 4XX$a Changing African family project series ; $v monograph no. 7 4XX$a Monograph ; $v no. 3

Series: LC Technicians 200471 Numbering: parallel titles Match up language of numbering term with language of title 490 $a Linguistics ; $v v. 12 = $a Linguistik ; $v Bd. 12 If no term with numbering, give number at end of 4XX field 490 $a Topics in current chemistry = $a Fortschritte der chemischen Forschung ; $v 24

Series: LC Technicians 200472 Numbering: two systems If resource being cataloged has two numbering systems, record both separated by space-equals sign-space Advances in Childhood Development Advances in Childhood Development 2002, no. 2volume 10, no. 2 Action? 4XX $a Advances in childhood development ; $v 2002, no. 2 = v. 10, no. 2

Series: LC Technicians 200473 Numbering: two systems Sometimes the two systems represent continuation of earlier title’s numbering and the new title’s numbering Studies in Folklore (formerly Research in Folklore) 1 (81) Action? 4XX $a Studies in folklore ; $v 1 = 81

Series: LC Technicians 200474 Abbreviations in $v (Appendix B.9) If term given as word, use the prescribed abbreviation in App. B.9  If no abbreviation there, give full word in $v If term given in abbreviated form, check if that is prescribed abbreviation in App. B.9  If “yes,” give that abbreviated form  If “no,” replace the found abbreviation with the form in App. B.9 If no abbreviation is in App. B.9, give the found abbreviation

Series: LC Technicians 200475 Abbreviations: prescribed? Full word found with numbering  Prescribed abbreviation “volume 3” becomes$v v. 3 “number 15” becomes$v no. 15 “tome 6” becomes $v t. 6  No prescribed abbreviation “study 9” stays $v study 9 “paper 11” stays $v paper 11

Series: LC Technicians 200476 Abbreviations: prescribed? Abbreviated word found with numbering  Prescribed abbreviation in App. B.9 “v. 47” stays$v v. 47 “vol. 3” becomes$v v. 3 “numb. 15” becomes$v no. 15  No prescribed abbreviation in App. B.9 “mono. 9” stays $v mono. 9 “pap. 11” stays $v pap. 11

Series: LC Technicians 200477 Roman numerals (Appendix C.2) Convert roman numerals to arabic numerals unless meaning is not clear “v. XVII” becomes$v v. 17 “vol. V, no. 3 becomes$v v. 5, no. 3 “IV, 8” stays$v IV, 8* *If roman “IV” is converted to arabic numeral, the numbering would look like no. 4 and 8 instead of no. 8 in v. 4

Series: LC Technicians 200478 Ordinal numerals (Appendix C.8 and LCRI) Ordinal given in full in numbering on resource:  English? Give as 1st, 2nd, 3rd, etc.  Chinese, Japanese, or Korean? Give arabic numeral and character indicating it is ordinal  Other languages? Give as 1., 2., 3., etc. Ordinal given in abbreviated form in numbering on resource: give that abbreviated form “40a. v.” stays as$v 40a. v.

Series: LC Technicians 200479 Exercise #3: Series statement Look at the six surrogates On the next slide or on the separate answer sheet, give a series statement for each: a 490 field with $a, $x, and $v as needed

Series: LC Technicians 200480 Exercise #3: Answers 490 $a

Series: LC Technicians 200481 Series authority record (SAR) For information about the fields in a series authority record, see Handout #2 at the end of this manual

Series: LC Technicians 200482 Series added entry (LCRI 21.30L) Also known as series access point Is given if decision is to “trace” the series Why? So records can be found using the form of heading in the series authority record (SAR) LC’s policy: trace all series established since May 1989  Still cataloging some pre-1989 untraced series

Series: LC Technicians 200483 Is series traced? Information is in the 645 field in SAR Retrieve the SAR in Voyager:  Have bibliographic record open  Click on “Record” *  Click on “Retrieve authorities” *  Highlight and click line for the series * Or, use function key F10

Series: LC Technicians 200484

Series: LC Technicians 200488 645 = Tracing decision Two possible codes:  t = traced  n = not traced 645 must show one of LC’s codes in $5  $5 is subfield for library’s code  LC’s codes = “DLC” or “DLC” with suffix: $5 DLC, $5 DLC-S, $5 DLC-R, $5 DLC-ON, etc.  If no code for LC, refer to descriptive cataloger 645 may also have “$5 DPCC” or code of other PCC library  “DPCC” = Program for Cooperative Cataloging (NACO)

Series: LC Technicians 200489 642 = Series numbering example 642 field shows the style of numbering to be included in the added entry (either 440 or 8XX) If series is traced, a 642 field will be in SAR  Check if same style of numbering is still being used on current resource  If same style isn’t being used:  Give 4XX as 490 1 with style of numbering from what is being processed now in $v  Give 8XX to use style of numbering from 642 field in $v

Series: LC Technicians 200490 Series is not traced If not traced, 4XX field in bibliographic record should be 490 0  Some SARs created before 1989  Some MLC records SAR 130 = $a Music guides SAR 645 = $a n $5 DLC Bibl. record: 490 0 $a Music guides; $v 4

Series: LC Technicians 200491 Series is traced: what field? Series added entry is given in either a 440 field or an 8XX field Compare 4XX in bibliographic record with 1XX and 642 fields in SAR but ignore:  Initial article  Quotation marks around one or more words in title  ISSN  Brackets around part or all of series statement

Series: LC Technicians 200492 Series is traced: what field? If 4XX is same as SAR 1XX and $v style is same as SAR 642 style, 4XX should be 440 SAR 130 = $a Biological study guides SAR 645 = $a t $5 DPCC $5 DLC SAR 642 = $a v. 1 $5 DPCC $5 DLC Bibl. record: 440 4 $a The biological study guides, $x 8787-1515 ; $v v. 14

Series: LC Technicians 200493 Series is traced: what field? If 4XX is not same as SAR 1XX or $v style is not same as SAR 642 style, 4XX should be 490 1 and 8XX is needed SAR 130 = $a Chemistry (Boston, Mass.) SAR 645 = $a t $5 DLC-S SAR 642 = $a no. 3 $5 DLC-S Bibl. record: 490 1 $a Chemistry ; $v no. 9 830 0 $a Chemistry (Boston, Mass.) ; $v no. 9

Series: LC Technicians 200494 Series is traced: what field? If 4XX is not same as SAR 1XX or $v style is not same as SAR 642 style, 4XX should be 490 1 and 8XX is needed SAR 130 = $a Linguistik SAR 645 = $a t $5 DLC SAR 642 = $a Bd. 2 $5 DLC Bibl. record: 490 1 $a Linguistics ; $v v. 12 = $a Linguistik ; $v Bd. 12 830 0 $a Linguistik ; $v Bd. 12

Series: LC Technicians 200495 Series is traced: what field? If 4XX is not same as SAR 1XX or $v style is not same as SAR 642 style, 4XX should be 490 1 and 8XX is needed SAR 130 = $a Hansson lectures SAR 645 = $a t $5 DLC-R $5 CoU SAR 642 = $a no. 3 $5 DLC-R $5 CoU Bibl. record: 490 1 $a Hansson lectures ; $v v. 7 830 0 $a Hansson lectures ; $v no. 7

Series: LC Technicians 200496 Incorrect series added entries Be careful about records being used as copy:  Some libraries always code the 4XX field as 440  Some libraries put SAR heading including parenthetical qualifiers in 440 instead of giving data elements as found on resource  Other libraries don’t always check the style of the 642 field in SAR

Series: LC Technicians 200497 Incorrect series added entries Be careful about LC’s ibc records:  4XX field always given as 440 to allow use of filing indicators for initial articles May have to change 440 to 490 1 (and add 8XX) May even have to change 440 to 490 0

Series: LC Technicians 200498 Series added entry: see reference instead If the “Retrieve authorities” command (or the F10 key) doesn’t give you access to the SAR for series in 440 or 8XX field, click on the “boat” icon (save the record)  That action invokes authority validation and may show you that the 440/8XX form is a reference rather than a heading in an SAR

Series: LC Technicians 200499 Series added entry: see reference instead If added entry is a reference, click on the “Retrieve auth.” button to see the SAR  If form in 440 is the reference, change 440 to 490 1 and add an 8XX field for the heading in the SAR  If form in 8XX is the reference, change the form in the 8XX to the form in the SAR heading If added entry isn’t the heading or a reference, refer to descriptive cataloger

Series: LC Technicians 2004106 Searching for SARs in Voyager Information about searching for series authority records in Voyager (if not handling an analytic in that series) is in Bibliographic Workflow Training Document 2  That document and other BWTDs are available on the Cataloging Directorate staff Web site: http://www.loc.gov/staff/ils/bwtd/bwtd.html http://www.loc.gov/staff/ils/bwtd/bwtd.html If you work in OCLC or RLIN, follow the utility guidelines for searching for SARs

Series: LC Technicians 2004107 Two titles on resource in addition to title in 245 field = two 4XX fields Two separate monographic series:  Equal subject specificity  Different responsible bodies Two multipart items Multipart item and a monographic series

Series: LC Technicians 2004108 Or: two “extra” titles may be main series and subseries (1.6H) “Subseries” = “A series within a series (i.e., a series that always appears in conjunction with another, usually more comprehensive, series of which it forms a section).” Two extra titles must be related, one being “larger” General topic vs. specific topic Larger number vs. smaller number

Series: LC Technicians 2004109 How subseries are published Main series: #1#2#3#4#5#6#7#8 Subseries A: #9 Subseries B:Subseries C: 1 2 3 1 2 3 2 3 1 = #1 = #4 = #5 = #2 = #6 = #8 = #3 = #7 = #9

Series: LC Technicians 2004110 General vs. specific topic: one model Main series has generic term and no subject (e.g., Bulletin, Publication, Report)  Subseries titles represent subject subdivisions University publications series } main series Chemistry studies} Linguistics studies} subseries Philosophy studies, etc. }

Series: LC Technicians 2004111 General vs. specific topic: another model Main series is general topic  Subseries titles represent subdivisions of that topic Historic research today} main series African history} American history} Asian history} subseries European history, etc.}

Series: LC Technicians 2004112 Title proper has more than one part Give in prescribed order even if data elements not in that order on resource (1.6H1, 12.1B4)  Main series title  Subseries designation preceded by ISBD period- space  Subseries title preceded by ISBD comma-space if subseries designation present (otherwise by period- space)  Can have sub-subseries titles and designations

Series: LC Technicians 2004113 Examples of title proper Subseries designations underlined below: Scientific investigations. Part A, Physics Music education. Series IV University research studies. Contributions in anthropology Economics papers. Macroeconomics today. B, International trade

Series: LC Technicians 2004114 Finding main series and subseries titles Sources (LCRI 1.6A2, LCRI 1.6H)  Generally, exception to priority order Two titles in same source (for ch. 2, 5, 12: in preliminaries, publisher’s listing, colophon) Don’t need to be “next to each other” in that source  But, if two sources have both titles and titles aren’t the same, apply priority order

Series: LC Technicians 2004115 Recording main series and subseries titles Transcription:  Remember the prescribed order of data elements  Don’t abbreviate words (e.g., Series 2 doesn’t become “Ser. 2”)  Don’t change roman numerals to arabic numerals

Series: LC Technicians 2004116 Remainder of series statement: 1.6H3-1.6H8 Parallel titles: follow same guidelines as for simple series Other title information and statement of responsibility: generally ignore ISSN of subseries: give if present; otherwise, give ISSN of main series if present Numbering of main series and of subseries: give when present

Series: LC Technicians 2004117 MARC coding for added entry (440 or 8XX) $n = subseries designation (repeatable) $p = subseries title (repeatable) $a Scientific investigations. $n Part A, $p Physics $a Music education. $n Series IV $a University research studies. $p Contributions in anthropology $a Economics papers. $p Macroeconomics today. $n B, $p International trade

Series: LC Technicians 2004118 If 4XX is 490 0 or 490 1: no $n or $p 490 $a Papers and documents. C, Bibliography = $a Travaux et documents. C, Bibliographie 490 $a American literature. Poetry, $x 9753-8642 490 $a Biblioteca de arte ; $v no. 8. $a Artes aplicadas ; $v 2 490 $a Topics in mathematics ; $v v. 58. $a Series 4, Calculus 490 $a Crafts for beginners. Wood carving ; $v 12

Series: LC Technicians 2004119 Series statements & added entries for main series and subseries? “Formula” depends upon numbering of main series: Main series unnumbered: bibl. series statement (4XX) = 1 bibl. series added entry (8XX) = 1 unless 4XX is 440 SAR = 1 Main series numbered: bibl. series statement (4XX) = 1 bibl. series added entries (8XX) = 2 SAR = 2

Series: LC Technicians 2004120 Unnumbered main series Uppsala Studies in Medicine Pediatrics No. 32 440 $a Uppsala studies in medicine. $p Pediatrics ; $v no. 32 SAR 130: $a Uppsala studies in medicine. $p Pediatrics SAR 642: $a no. 14 $5 DLC

Series: LC Technicians 2004121 Unnumbered main series AAC studyEtude CAA History no. 11Histoire no 11 SAR 130: $a AAC study. $p History SAR 642: $a no. 4 $5 DLC 490 1 $a AAC study. History ; $v no. 11 = Etude CAA. Histoire ; $v no 11 830 0 $a AAC study. $p History ; $v no. 11.

Series: LC Technicians 2004122 Numbered main series Monographs in Psychology No. 32 Rehabilitation Psychology Vol. 6 SAR 130: $a Monographs in psychology SAR 642: $a no. 1 $5 DLC SAR 130: $a Monographs in psychology. $p Rehabilitation psychology SAR 642: $a v. 2 $5 DPCC $5 DLC

Series: LC Technicians 2004123 Numbered main series 4XX is always 490 with two 8XX fields [remember: no subfields $n and $p in 490] 490 1 $a Monographs in psychology ; $v no. 32. $a Rehabilitation psychology ; $v v. 6 830 0 $a Monographs in psychology ; $v no. 32. 830 0 $a Monographs in psychology. $p Rehabilitation psychology ; $v v. 6.

Series: LC Technicians 2004124 Numbered main series Augustana College Publication Volume 67 Series VI, Library Monograph no. 18 SAR 130: $a Publication (Augustana College) SAR 642: $a v. 2 $5 DLC SAR 130: $a Publication (Augustana College). $n Series VI, $p Library monograph SAR 642: $a no. 1 $5 DLC

Series: LC Technicians 2004125 Numbered main series 4XX is always 490 with two 8XX fields [remember: no subfields $n and $p in 490] 490 1 $a Publication ; $v v. 67. $a Series VI, Library monograph ; $v no. 18 830 0 $a Publication (Augustana College) ; $v v. 67. 830 0 $a Publication (Augustana College). $n Series VI, $p Library monograph ; $v no. 18.

Series: LC Technicians 2004126 Main series and subseries: MARC 21 coding and ISBD punctuation Which subfield codes ??? What ISBD punctuation ??? Consult Handout #3 at end of manual !!

Series: LC Technicians 2004127 Exercise #4: Main series/subseries Look at three surrogates Decide which “formula” applies to each and then fill out separate answer sheet or use next slides:  Give series statement for each surrogate  Give appropriate number of series added entries [assume that headings don’t have qualifiers]  Give correct MARC 21 coding

Series: LC Technicians 2004128 Exercise #4: Answer For: Tom Stoppard 4__ 8__

Series: LC Technicians 2004129 Exercise #4: Answer For: Electrostatic hazards … 4__ 8__

Series: LC Technicians 2004130 Exercise #4: Answer For: Using computers … 4__ 8__

Series: LC Technicians 2004131 Other subseries situations Main series and subseries not on the same source Main series not present “New series” or “second series” without numbering

Series: LC Technicians 2004132 Main series and subseries not on the same source If main series and subseries are not on the same source, handle as two separate series bibl. series statements (4XX) = 2 bibl. series added entries (8XX) = 2 unless one or both 4XX = 440 SAR = 2

Series: LC Technicians 2004133 Not on same source: example Series t.p.: Monographs in Psychology No. 44 Cover: Rehabilitation Psychology Vol. 13 SAR 130: $a Monographs in psychology SAR 642: $a no. 1 $5 DLC SAR 130: $a Rehabilitation psychology SAR 642: $a v. 9 $5 DPCC $5 DLC 440 0 $a Monographs in psychology ; $v no. 44 440 0 $a Rehabilitation psychology ; $v v. 13

Series: LC Technicians 2004134 Main series not present with subseries designation and title (LCRI 1.6B2) If subseries designation and subseries title are present but main series title isn’t present:  Don’t use subfields $n and $p: use only $a  Don’t use ISBD punctuation: use hyphen-hyphen Cover: Series VI, Library Monograph No. 21 440 0 $a Series VI--Library monograph ; $v no. 21

Series: LC Technicians 2004135 “New series” or “second series” with numbering When such a phrase is present, numbering usually also appears somewhere on the resource:  Give as numbering in subfield $v “Second Series” and “Volume 4” on the resource: 4XX $a... $v 2nd ser., v. 4

Series: LC Technicians 2004136 “New series” or “second series” without numbering If such a phrase appears and there is no numbering anywhere on the resource:  Give as subseries designation ($n) and don’t abbreviate any of the words or give substitutes for numerals On resource: only “Second Series” 4XX $a... $n Second series

Series: LC Technicians 2004137 “Special numbers” and supplements Special numbers: never as series Supplements: Decision depends upon presence of numbering  Unnumbered – do not handle as series  Numbered – handle as series

Series: LC Technicians 2004138 Unnumbered supplements Do not handle unnumbered supplements as series  Give supplement information in a quoted note  Give 730 field for the parent resource (AACR2 form) Verso of t.p.: Supplement to the Journal of financial planning 500 $a “Supplement to the Journal of financial planning”—T.p. verso. 730 $a Journal of financial planning (Denver, Colo.)

Series: LC Technicians 2004139 Numbered supplements Handle numbered supplements as series Determine if supplement title is grammatically connected to title of parent resource Check SAR for treatment

Series: LC Technicians 2004140 Numbered supplements: grammatically connected? Yes: 4th Supplement to Journal of Iowa history No: Supplement No. 8 Journal of Crosscountry Skiing

Series: LC Technicians 2004141 Numbered supplement grammatically connected Record title through any grammatical connection and give all in subfield $a of 4XX SAR 130 $a Supplement to Journal of Iowa history SAR 642 $a 1st $5 DLC Bibl. record: 440 0 $a Supplement to Journal of Iowa history ; $v 4th

Series: LC Technicians 2004142 Numbered supplement not grammatically connected Give title of parent resource first; then give title of supplement preceded by period-space and subfield $p SAR 130 $a Journal of crosscountry skiing. $p Supplement SAR 642 $a no. 3 $5 DLC Bibl. record: 440 0 $a Journal of crosscountry skiing. $p Supplement ; $v no. 3

Series: LC Technicians 2004143 Series authority records (SARs) Three functions: #1: Identification – national information #2: Authoritativeness – national information #3: Treatment – local information

Series: LC Technicians 2004144 SARs: Identification function So many publications with the same title Must be using the SAR that matches what is being cataloged because treatment decisions are not always the same Most important information for this function:  1XX/4XX: form(s) of title in heading and in references  643: place and publisher  670: time period of publication from imprint date in $a  642: numbering usually is of the issue/part given in first 670

Series: LC Technicians 2004145 Confirming the identification Bibl. record: 260 $a Boston : $b ASK Pub., $c 2002. 440 0 $a Classic photography ; $v no. 3 SAR from “Retrieve authorities” (or F10) in Voyager: 130 $a Classic photography 642 $a no. 6 $5 DLC 643 $a Denver : $b Colorado College 670 $a... 1992... Does SAR match? No ! Give to descriptive cataloger

Series: LC Technicians 2004146 SARs: Authoritativeness function To promote consistency in any database: retrieve all analytics in a predictable display order Two fields are authoritative: 1XX: form of heading given in subfields $a, $n, $p in field 440 or 8XX 642: style of numbering given in subfield $v of field 440 or 8XX

Series: LC Technicians 2004147 SARs: Treatment function “Treatment” = local decisions for analysis, classification, and tracing Fields*: 644 = analysis decision 645 = tracing decision 646 = classification decision 050 = call number if decision is to class as collection * More information in the “shelflisting of analytics” class

Series: LC Technicians 2004148 Local treatment decisions Subfield $5 identifies whose local decision is recorded in fields 644-646 If LC’s treatment (a “DLC” code in $5) is not in SAR, refer to descriptive cataloger Local decision can change  Fields are repeatable to give earlier and current decisions  Subfield $d will have cut-off information to indicate which decision applies to which issues/parts of the monographic series or of the multipart item

Series: LC Technicians 2004149 SAR 644 = Analysis decision Three possible decisions:  Code “f” = analyzed in full $a f $5 DLC  Code “p” = analyzed in part $a p $5 DLC  Code “n” = not analyzed $a n $5 DLC LC’s usual decision for monographic series: analyzed in full ($a = f)  Impact: separate bibliographic records for all issues/parts of monographic series/multipart item

Series: LC Technicians 2004150 “Analyzed in part” at LC ($a = p) Two categories:  Some older U.S. federal and state documents  Older monographic series identified as “technical reports” Impact of this decision:  Selection officers make one-by-one decisions for the U.S. documents  Most issues of a technical report don’t have bibliographic records

Series: LC Technicians 2004151 “Not analyzed” at LC ($a = n) Two categories:  Some monographic series & multipart items identified by catalogers or selection officers as not needing to be analyzed  Current monographic series identified as technical reports Impact of this decision:  Only collected set bibliographic records (series title in 245 field) for monographic series (serial) and multipart items (monograph) with general call number and general subject headings  Only “local serial records” for the technical reports series

Series: LC Technicians 2004152 Identifying “technical report” SAR SAR will have:  “644 $a n” or “644 $a p” and  667 note about Asian Division or ST&B: Send issues to division named in 667 field

Series: LC Technicians 2004153 SAR 645 = Tracing decision Two possible decisions:  Code “t” = traced $a t $5 DLC  Code “n” = not traced $a n $5 DLC LC’s usual decision for all new resources: traced  Impact: 4XX must be either 490 1 (with 8XX) or 440

Series: LC Technicians 2004154 Tracing reminder Remember to fix incorrect series added entries in bibliographic records  Especially records from other libraries being used as copy  Especially LC’s ibc records  Check other records, too

Series: LC Technicians 2004155 Non-LC tracing decisions, too National tracing decision “$5 DPCC” and decision of other PCC library may also be in 645: look for LC’s decision 645 $a t $5 DPCC $5 DLC $5 DGPO 645 $a t $5 DPCC 645 $a n $5 DLC 645 $a t $5 NNC 645 $a n $5 DLC

Series: LC Technicians 2004156 SAR 646 = Classification decision Three possible decisions:  Code “s” = classed separately$a s $5 DLC  Code “c” = classed as a collection$a c $5 DLC  Code “m” = classed with main series$a m $5 DLC LC’s usual decision for monographic series: classified separately  Impact: Class number in each bibliographic record is a specific number matching the subject of what is being cataloged Cutter number is based on main entry in that record

Series: LC Technicians 2004157 Classing as a collection All issues/parts have same class/cutter number  Add numbering from 4XX $v to cutter number to create unique call number for each single-part analytic SAR: 050 0 $a Z5063.A2 $b G7 646 $a c $5 DLC-S Bibl. record for a monograph: 050 00 $a Z5063.A2 $b G7 no. 12 4XX $a... ; $v no. 12

Series: LC Technicians 2004158 Classing as a collection: serial Numbering in series usually is different for each issue of the serial analytic  Series numbering not given in 4XX $v  “subser.” in 050: series numbering from issue is given in Item record “Enum” to create unique call number label for each issue Bibl. record for a serial: 050 00 $a Z5063.A2 $b G7 subser. 4XX $a...

Series: LC Technicians 2004159 Classing with main series If main series SAR has code “c” in 646, the subseries SAR 646 code is “m”  Add number from $v for main series to cutter number SAR for subseries: 050 0 $a QC100 $b.U57 subser. 646 $a m $5 DLC Bibl. record for a monograph in a subseries: 050 00 $a QC100 $b.U57 no. 35 490 1 $a... ; $v no. 35. $a... ; $v v. 3

Series: LC Technicians 2004160 050 in SARs: for LC 050 = Library of Congress Call Number  If assigned by LC: 2nd indicator of “0” (no 2nd indicator if pre-1999 SAR not yet updated) 050 0 $a HN932 $b.A48 $d if call number doesn’t apply to all issues/parts 050 0 $a K23 $b.W37 $d Nr. 1-52 May have call numbers that aren’t from LCC schedule 050 0 $a LAW 050 0 $a WMLC L 82/1234

Series: LC Technicians 2004161 050 in SARs: other library 050 = Library of Congress Call Number  If assigned by another library: 2nd indicator of 4 $5 with that library’s code 050 4 $a QH198.H3 $b C66 $5 DI

Series: LC Technicians 2004162 Change of decision: subfield $d LC may change treatment decisions: follow appropriate decision given in subfield $d  If $d cut-off is a cataloging/processing date, follow the most current decision  If $d cut-off is span of series numbering, follow the decision applying to number of series on issue/part

Series: LC Technicians 2004163 Actions based on $d information 644 $a n $d items processed after May 28, 2003 $5 DLC 644 $a f $d items processed before May 29, 2003 $5 DLC Action: analyze or not analyze v. 14? Don’t analyze ! 645 $a t $d items cataloged after Dec. 31, 1980 $5 DLC 645 $a n $d items cataloged before Jan. 1, 1981 $5 DLC Action: trace or not trace no. 45? Trace !

Series: LC Technicians 2004164 Actions based on $d information 050 0 $a K23 $b.W37 $d Nr. 1-52 646 $a s $d Nr. 53- $5 DLC 646 $a c $d Nr. 1-52 $5 DLC Action for Nr. 49: classify separately or collected? Classify collected ! Action for Nr. 56: classify separately or collected? Classify separately !

Series: LC Technicians 2004165 Republications: 8XX but no 4XX Original series statement in 500 field; added entry in 8XX field even though there is no 4XX for that series 260 $a Arlington, VA : Robin Pub. Co., 2002. 500 $a Originally published: Seattle : LM Press, 1969. (Dissertations in sociology ; v. 2) 830 0 $a Dissertations in sociology ; $v v. 2.

Series: LC Technicians 2004166 Republications: SAR information One SAR for original and any republications Treatment information in $5 for the type of republication 130 0$a Dissertations in sociology 644$a f $5 DLC $5 DLC photo-offset reprint 645$a t $5 DLC $5 DLC photo-offset reprint 646$a c $5 DLC 646$a s $5 DLC photo-offset reprint

Series: LC Technicians 2004167 Series-like phrase “A character string (words, letters, combination of letters and numerals) not considered to be a series  Not recorded in 4XX/8XX fields  Some categories represented by an SAR  If LC changed decision from series-to-phrase or phrase-to-series, cut-off date information in SAR 667 field: 667 $a Considered a series in LC previous to Mar. 10, 2003

Series: LC Technicians 2004168 Common phrase situation #1 Unnumbered restatement of issuing body’s name often with indefinite article 260 $a Stanton, Iowa : $b Rydquist Research Foundation, $c 2000. On cover: A Rydquist Research Foundation Report 4XX field? No !

Series: LC Technicians 2004169 Common phrase situation #2 Generic term and either name of publisher or name of publishing subsidiary 260 $a San Diego : $b Rosa Press, $c c2001. On t.p.: A Williamson publication (a division of Rosa Press) 260 $a Milwaukee : $b Badger Pub. Co., $c 1999. On cover: A Badger Book 4XX for either?No !

Series: LC Technicians 2004170 Common phrase situation #3 Combination of letters and numbers used as inventory or order number:  Letters can’t be identified as initialism of corporate body or as abbreviation of a title  Numbers usually more than two digits HXS 2587-A 177-JJ T 22/113 4XX for any? No !

Series: LC Technicians 2004171 What to do with phrase? Not all words rejected as series title are represented by SARs (some require SARs but others don’t) When SAR exists:  008/12 = “Type of series” code “c”  No 644-646 fields  Decision on how to handle phrase is given in 667 field

Series: LC Technicians 2004174 More examples of “treatment” for phrases 667 $a Give as a quoted note. 667 $a Give as common title in $a of the title and statement of responsibility area 667 $a Give as other title information in the 245 field. 667 $a Ignore these words.

Series: LC Technicians 2004175 Exercise #5: Treatment Indicate on answer sheet what you would do for each situation

Series: LC Technicians 2004176 Exercise #5: Answers 1. 2. 3.

Series: LC Technicians 2004177 Exercise #5: More answers 4. 5. 6.

Series: LC Technicians 2004178 Stop working – refer to descriptive cataloger If the series in the 440 or 8XX field:  Doesn’t have a listing in the “headings list” window in Voyager  Isn’t a “see reference” in the authority validation window when the bibliographic record is saved

Series: LC Technicians 2004179 Stop working – refer to descriptive cataloger If the SAR with heading matching the 440 or 8XX field doesn’t seem to be the correct SAR:  643 information in SAR doesn’t match the 260 information in the bibliographic record  Numbering in 642 and publication date in 670 aren’t “in synch” with numbering/date on resource

Series: LC Technicians 2004180 Stop working – refer to descriptive cataloger If you had to change the title in the 4XX field because a form not from the priority order source had been given there and there isn’t an SAR with that form as the heading Series t.p. Great Scientists Today Cover: Today’s Great Scientists Bibl. 4XX before: $a Today’s great scientists Bibl. 4XX after: $a Great scientists today No SAR for Great scientists today!

Series: LC Technicians 2004181 Stop working – refer to descriptive cataloger If the SAR lacks LC treatment decisions for any of the 642, 644-646 fields (some of those fields may be missing, too) If the series is given only in the CIP data in published book and the SAR was made for the issue/part in hand

Series: LC Technicians 2004182 Stop working – refer to descriptive cataloger If the SAR needs to be updated because “something” about the series has changed, e.g.:  Publisher has changed  Variant form of series title from other than the priority order source not in a 4XX see reference  410 name/title reference is missing  Numbering has “new series” or “second series” and there isn’t a 642 field for that style of numbering

Series: LC Technicians 2004183 Series: may the way be clear … and the future bright! Series

SERIES TRAINING FOR LC TECHNICIANS Series Statements and Authority Records Judy Kuhagen Cataloging Policy & Support Office 2004.

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SERIES TRAINING FOR LC TECHNICIANS Series Statements and Authority Records Judy Kuhagen Cataloging Policy & Support Office 2004.

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