1. April 3, 2008 Presented By: Hong Lin & Theresa Tsik Facility Planning, CPDC, CSU Chancellor’s Office Space and Facilities Database Workshop Level Two

2. Page 2 Topics  Fall 2008 SFDB & 2009/2010 Custodial Reporting Fall 2008 SFDB & 2009/2010 Custodial Reporting –Fall 2008 SFDB Update –2009/2010 Custodial Reporting  SFDB, APDB and Capital Planning SFDB, APDB and Capital Planning –Overview –APDB –Planning Tools –COBCP Forms –Case Study: San Bernardino Performing Arts  Resource Resource  Hands on SFDB! (Optional)

3. Page 3 SFDB and Custodial Reporting Window  Call Letter: http://www.calstate.edu/cpdc/Facilities_Planning/Spa ce_Mgmt/Call_Letters/ http://www.calstate.edu/cpdc/Facilities_Planning/Spa ce_Mgmt/Call_Letters/  Window: May 1, 2008 to May 31, 2008  Action: –SFDB update for Fall 2008 –Custodial submission for 2009/2010 Budget Year

4. Page 4 Fall 2008 SFDB Update

5. Page 5 What is SFDB?  SFDB – Space and Facilities Database  SFDB is the official CSU central record for facility and space information for capital planning and is not a day-to- day campus space database.  Two master files – the facility file and the space file  Updated annually - snapshot of fall data only  Centralized and web-based database maintained by CO  Foundation of the capital planning –Campus instructional space utilization –COBCP Forms (1-1, 1-2, 1-3, 1-4, 2-3, 2-4, 2-7, 2-9) –Laboratory enrollment vs. laboratory capacity –ASF per FTE model

6. Page 6 SFDB Update & APDB Reporting  APDB Reporting Schedule: –Report each term after census date (Appendix: APDB Reporting Schedule)  APDB Reporting Validation: –Validate Facility/Space ID against SFDB –Facility ID + Space ID: Facility number (3)+Facility suffix(1)+Space Number(4)+Space suffix(2)

7. Page 7 SFDB Update & APDB Reporting  Why validate APDB Facility/Space ID against SFDB: –Maintain the consistency of rooms reported in APDB and rooms reported in the SFDB. –Improve the accuracy of campus space utilization reports: data comes from both SFDB and APDB –Ensure accurate enrollment data for capital planning: onsite other earned % and offsite % in APDB reports

8. Page 8 SFDB Update & APDB Reporting  Non-matching SFDB ID errors: –APDB section audit reportAPDB section audit report –Fall Term: REQUIRED to fix in APDB or SFDB –Other terms: warning message only  Fix non-matching SFDB ID errors: –Change in APDB and/or –Change in SFDB  Minimize non-matching SFDB ID errors: –Communicate with APDB coordinator/scheduler –Update SFDB annually, share fall space file with APDB coordinator/scheduler

9. Page 9 APDB Section Audit Report

10. Page 10 Prepare Fall 2008 SFDB Update Data  SFDB and APDB: –Include all spaces that had been scheduled for fall 2008 classes –Use caution in deleting spaces that may be scheduled for fall 2008 courses –Inform APDB coordinator of any facility/space ID change  New spaces request for custodial maintenance funding: –09/10 support budget: update in SFDB if new spaces will be occupied in fall 2008 –Prior to 09/10 support budget: update in SFDB  Un-inventoried project space when project is completed (refer to CPDC 1-2) CPDC 1-2  All other space changes

11. Page 11 6-Step SFDB Update Process  Step 1: Campus prepare and enter data –Option 1: Upload Process (for volume transaction) –Option 2: Data Entry Screen  Step 2: Campus review Before and After Analysis  Step 3: Campus edit submitted data –Option 1: Upload Process –Option 2: Edit Screen and/or Data Entry Screen  Step 4: Campus view/export submitted data  Step 5: Campus notify CO that data is ready to review during the SFDB update window  Step 6: CO review campus data submission, analyze data and update space-master file

12. Page 12 SFDB Update Process Campus Upload Process Validation Edit Screen B/A Analysis Report Campus inform CO Data is ready to review CO Analyze B/A Report CO Update Space-master Data Entry Screen Or Y N Y Y Campus CO N N

13. Page 13 Log on SFDB (production database) Username: Password: Quick link to SFDB: http://www.calstate.edu/cpdc/Facilities_Planning/Space_Mgmt/index.shtml

14. Page 14 Log off SFDB YES to do : 1) Logoff and Exit 2) Select “Exit” from menu “Action” 3) Click “X” to close NOT to do : Close Internet explorer

15. Page 15 Demo SFDB Update Process

16. Page 16 Analyze SFDB update 1.Analyze Campus permanent capacity changesCampus permanent capacity –Capacity: Lecture, Teaching Lab, FO & FAO Increase of CapacityLoss of Capacity Non Project Related Analyze proposed CPDC 1-2 Not allowed in campus TOTAL unless solid reasons are provided and approved by CPDC Project RelatedMatch the Capital Outlay Program, refer to CPDC 1-2

17. Page 17 Analyze SFDB Update (continued) 2.Analyze lab capacity changes in HEGIS code & instructional level –Use Lab lab book as analysis toolLab lab book 3.Analyze ASF changes, by HEGIS code & space type: –Use ASF per FTE model as analysis toolASF per FTE model

18. Page 18 2009/2010 Custodial Reporting

19. Page 19 What to Report?  NEW state maintained spaces: –Impact on campus’ operating budget  State maintained space adjustment –No monetary impact to campus’ operating budget  Facility update  Improved acreage (ACR1) and unimproved acreage (ACR2)

20. Page 20 Cost of New State Maintained Spaces  Regular maintenance for new spaces: $9.10 / sq ft (08/09) –Cost of utilities –Building maintenance –Custodial –Landscape –Administrative support

21. Page 21 State Maintained Spaces  General policy: Spaces (GSF or ASF) with state funded instructional, administrative and or support functions are eligible for custodial maintenance funding. http://www.calstate.edu/cpdc/Facilities_Planning/Spa ce_Mgmt/Resource_Documents/ http://www.calstate.edu/cpdc/Facilities_Planning/Spa ce_Mgmt/Resource_Documents/

22. Page 22 Exclusions From Custodial Coverage  State-Supported Facilities: –Warehouses and all facilities that are being used for storage (except office space) –Corporation Yards (except office space) –Utility Tunnels –Greenhouses –Outdoor Physical Education (Except enclosed handball and tennis courts)

23. Page 23 Exclusions From Custodial Coverage  Non-state Supported Facilities: –Athletic Spaces (Exclude office and training space) –Residence Halls and related buildings –Parking Structures –Foundations –Student Unions –Cafeterias (50% of the public area will be included for custodial coverage by the General Fund.) –Faculty Clubs –Research Centers –Child Care Centers (excluding rooms used as instructional laboratories) –Alumni Houses –President Houses

24. Page 24 State Maintained Spaces Categories  SQF4 - The total square footage (ASF or GSF) of a state-supported facility or structure that is eligible for custodial maintenance funding.  SQF5 - The gross square footage of a farm building, sitting on farm acreage, that has a roof and is used for any of the following: the processing of farm products; the processing of foods or seeds; and/or to provide shelter for animals. This includes barns, and structures that house animals and their corresponding agricultural programs.

25. Page 25 New State Maintained Spaces (New SQF4 / New SQF5)  Impact campus’ operating budget  Submit New SQF4 and or New SQF5: –Projects will be completed in 2009/10 –Adjustments of existing state maintained spaces completed in or after 2007/08 –Surge space: Funding will be reduced once the surge space is no longer required to support state funded activities during a major capital renovation or construction.

26. Page 26 Budgeting Process – New Space Request Campus Request (May) CO CPDC Review & Approve CO Budget Office Review & Approve BOT Approve Governor / Legislature Approve Final Budget Signed (July/Aug/Sept) Campus Receive New Space funding

27. Page 27 Custodial Maintenance Funding  Check new space request status: http://www.calstate.edu/budget http://www.calstate.edu/budget CSU Support Budget Book II (Nov.) Mandatory Cost New Space  Receive new space funding as part of campus final budget allocation  Absorb increased cost

28. Page 28 State Maintained Space Adjustment (SQF4 Adjustment / SQF5 Adjustment)  No monetary impact to campus’ operating budget  SQF4 and SQF5 adjustment: –Correct minor discrepancies in the square footage of a facility completed two years prior to the current budget cycle (before 2007/08) –Report removal/demolition of facilities that were approved in major or minor master plan revision –Approve on a case-by-case basis  Why report SQF4 & SQF5 adjustment?

29. Page 29 What to Report?  NEW state maintained spaces: –Impact on campus’ operating budget  State maintained space adjustment: –No monetary impact to campus’ operating budget  Facility update: –Report all state and non-state facilities that are listed on the campus master plan. –No ASF space data requested for non-state facilities  Improved and unimproved acreage

30. Page 30 How to Report?  Fill out CPDC 4-1 – Custodial Worksheet  Fill out CPDC 4-2 – Facility Sheet  Fill out CPDC 4-3 – Space Worksheet (required if campus requests new space)  Send to Hong Lin: hlin@calstate.eduhlin@calstate.edu All forms are available on the website: http://www.calstate.edu/cpdc/Facilities_Planning/Space_Mgmt/Forms/

31. Page 31 Frequently Asked Questions & Answers  Do I update the SFDB based on the actual use of the space? –No. SFDB is the database for capital planning.  Who will process the new spaces requested for custodial maintenance funding? –Campus will be responsible to update the new spaces in the SFDB. If the new spaces will not be occupied in Fall 2008, please remember to update during the Fall 2009 SFDB update window.  What type of spaces will generate capacity FTES? Does Grad Research generate FTES? –FTES capacity: space type 0001 Lecture, 0004 Seminar, 0010 Teaching lab  How to report station counts? –Instructional space: 1 station = 1 chair –Faculty office: 1 station = 1 FTEF  How do I decide what instructional level to use when both lower and upper division courses are taught in same room?

32. Page 32 SFDB, APDB and Capital Planning  Overview  APDB  SFDB  Planning Tools  COBCP Forms  Case Study: San Bernardino Performing Arts

33. Page 33 SFDB, APDB and Capital Planning Overview

34. Page 34 YRO Status MYP, CPDC 1-2, ASF per FTE Model, Lab/Lab, Utilization SFDB / APDB DEFINE PROJECT INTENT - CAMPUS NEED FEASIBILITY STUDY RENOVATE Maintenance costs Pacific Partners Academic direction Surge space NEW ASF/GSF Cost Guide Donor funding Design Contingency OPTIONS Alternatives Sustainability SUMMARIZE OBJECTIVES DETERMINE DELIVERY METHOD COST ESTIMATE 1-1, 1-2, 1-3, 2-3, 2-4, 2-6, 2-23 1- 42 - 7 INPUTS PROCESSES OUTPUTS COBCP Process

35. Page 35 APDB (Enrollment) Space Entitlement SFDB (Space) Existing Spaces Space Deficit Capital Planning *MYP is the Multiyear Enrollment Projection APDB & SFDB – The Foundation of Capital Planning MYP* & Academic Planning (SUAM Space Standard)

36. Page 36 SFDB APDB APDB, SFDB, Planning Tools and Forms Multiyear Enrollment Projection CPDC 1-1 CPDC 1-2 CPDC 1-3 CPDC 1-4 CPDC 2-1 CPDC 2-2 CPDC 2-3 Lab Enrollment vs. Lab Capacity ASF per FTE Model Utilization Report CPDC 1-1 CPDC 1-2 CPDC 1-3 CPDC 1-4 CPDC 2-3 CPDC 2-4 CPDC 2-7 CPDC 2-9 Lab Enrollment vs. Lab Capacity ASF per FTE Model Utilization Report

37. Page 37 APDB Overview

38. Page 38 Academic Planning Database (APDB)  Computerized information system maintained by CO  Reported by campus for each term  Maintain two main files: –the Section File –the Faculty File  Provide statistical data : –Faculty workload –Student faculty ratio –Course offerings, enrollments, class sizes, learning mode, course level (LD, UD & GD) and course classification (lecture, seminar, lab, etc.) –Space utilization –MYP  Generate reports for the Chancellor, HR, Academic Affairs, CPDC, and State Legislators

39. Page 39 Example: Why is APDB so important for Capital Planning?  Dilemma: A growing campus is short on lecture and lab spaces. However, in 06/07 APDB reports: –Total campus enrollment increased by 500 FTES. –Lecture and Lab enrollment decreased by 700 FTES from previous year. –ONSITE OTHER NON-TRAD enrollment increased by 1200 FTES which is not entitled to instructional spaces.  What is wrong? –In APDB, campus reported classes with Duration Type “X” - OVERLAPS REGULAR TERM”, which fell into ONSITE OTHER NON- TRAD due to the campus’ PeopleSoft programming issue.  Result: –After fixing “X” Duration Type problem, campus increased lecture and Lab enrollment by 500 FTES instead of losing 700 FTES. –Be able to justify instructional space deficit

40. Page 40 APDB Multiyear Enrollment Projection (MYP) CPDC 1-1 CPDC 1-2 CPDC 1-3 CPDC 1-4 CPDC 2-1 CPDC 2-2 CPDC 2-3 Lab Enrollment vs. Lab Capacity ASF per FTE Model Utilization Report APDB Impacts Space Entitlement

41. Page 41 Enrollment  Enrollment –Student Headcount –Full Time Equivalent Students (FTES)  1 Unit (credit hour): –Lecture: 1 contact hour (hours in class) –Activity: 2 contact hours –Laboratory: 3 contact hours  1 FTES: –Undergraduate: 15 units –Graduate: 12 units  CY – College year including summer, fall, winter and spring  AY – College year excluding summer term  Annualized FTES = Total FTES / Term factor

42. Page 42 Multiyear Enrollment Projection (MYP)  Prepared by CO Academic Research and Resources  Agreed by both campuses and CO  Served as official enrollment projection for capital planning  Projected enrollment partially based on APDB data

43. Page 43 Capital Planning

44. Page 44 Important APDB Data Elements  CS Number  APDB Space Type  Learning Mode  Facility numbers: –001-899: facility located on the main campus (SFDB) –900-989: Specific “off campus” facilities, classes offered through the main campus –990: Facility located within off-campus center –991: Facility located external to the OCC –995: Facility is unknown (TBA) or does not matter for capacity –996: Outdoor locations at the OCC –997: Outdoor locations at the main campus –998: TBA or space unknown at the main campus –999: Facility located external to the main campus (Appendix: APDB Data Elements)

45. Page 45 APDB Reports (for CPDC)  APD53 Course Section Report (CSR) - Fall  APD87 Annualized Report – AY  APD77 Report – Fall and Summer  APD 791 Utilization Report - Fall  Reports on Hyperion – AY and Fall http://peterson.calstate.edu:8080/Hyperion/browse/login (Appendix: APDB Reports)

46. Page 46 SFDB and Capital Planning

47. Page 47 SFDB SFDB Provides Existing Space Information CPDC 1-1 CPDC 1-2 CPDC 1-3 CPDC 1-4 CPDC 2-3 CPDC 2-4 CPDC 2-7 CPDC 2-9 Lab Enrollment vs. Lab Capacity ASF per FTE Model Utilization Report

48. Page 48 Capacity  Lecture and teaching laboratory space. –Lecture: Space Type 0001 & 0004 –Teaching laboratory: Space Type 0010  Expressed by Full Time Equivalent Students (FTES)  Capacity calculation: Multiply the total stations in each space category by the appropriate conversion factor based on current utilization standards. –Lecture: stations * 2.33 –Teaching Lab (Lower Division): stations * 0.52 –Teaching Lab (Upper & Grad Division): stations * 0.39

49. Page 49 APDB (Enrollment) Space Entitlement SFDB (Space) Existing Spaces Space Deficit Capital Planning *MYP is the Multiyear Enrollment Projection APDB & SFDB – The Foundation of Capital Planning MYP* & Academic Planning (SUAM Space Standard)

50. Page 50 Planning Tools

51. Page 51 Planning Tools  SUAM and Space Standard  Academic Master Plan  CPDC 1-2 (Summary of Capacity)  Lab Lab Book (Lab Enrollment vs. Lab Capacity)  ASF per FTE Model  Utilization Report

52. Page 52 SUAM  SUAM - State University Administrative Manual  Periodic updates by CPDC as needed http://www.calstate.edu/cpdc/Facilities_Planning/reference.shtml

53. Page 53 SUAM – Section VI: Standards For Campus Development Programs

54. Page 54 SUAM – Appendix B: Space Standards Chart  The CPEC (CA Postsecondary Education Commission) and Legislature-approved space standards are used to calculate the type of space in a facility, and its size.  Identifies appropriate assignable square footage per HEGIS (Higher Education General Information Survey) and space types, e.g., administrative office/faculty office/conference rooms, library space, etc.  Identifies non capacity space, e.g., art gallery and science museum. http://www.calstate.edu/cpdc/Facilities_Planning/MajorCapOutlay/SpaceStandards.doc

55. Page 55

56. Page 56 Academic Master Plan  The office of Academic Program Planning at the Chancellor's Office maintains the CSU Academic Master Plan.  Guide program, faculty, and facility development.  List existing degree programs, projected (planned) programs, and program-review schedules for authorized degree programs.  Update each March after Trustee’s review and approval http://www.calstate.edu/app/programs/amp/ http://www.calstate.edu/app/programs/amp/

57. Page 57 What is a CPDC 1-2?  Companion document to the Capital Outlay Program and Five-Year Capital Improvement Program  Used to evaluate capital outlay programs  Reflects annual FTES capacity changes resulting from proposed capital outlay projects  Identifies capacity— Lecture, Teaching Lab (LD and UD), Faculty Offices  Available on the website: http://www.calstate.edu/cpdc/Facilities_Planning/Space_Mgmt/Reports/campus_SumCap.shtml Sample 1-21-2

58. Page 58 CPDC 1-2 SFDB Physical Capacity Enrollment Projects Capacity Summer Enrollment Responsibility

59. Page 59 CPDC 1-2 Main Components *SFDB - Space and Facility Database *APDB - Academic Planning Database *MYP - Multiyear Enrollment Projection Capacity: SFDB* Physical Capacity Uninventoried Projects Capacity Proposed Projects Capacity Summer Enrollment Responsibility Enrollment: APDB* Reported Enrollment MYP*

60. Page 60 How To Use 1-2 As A Planning Tool?  Line 7: Capacity/Enrollment %  Line 13: Office Capacity/Needs %

61. Page 61 Highlight Line 7 - Capacity/Enrollment %  Permanent Capacity: –Capacity reported in SFDB –Uninventoried capacity –Proposed new project capacity –SER (summer enrollment responsibility)  Enrollment: –Main campus AY Enrollment Projection, excluding on-site or off-site other earned (non-traditional instruction mode) –Actual enrollment relates to the enrollment projection  What Does % mean: –>100%: more capacity than what campus needs –<100%: capacity does not meet campus needs

62. Page 62 Highlight Line 13 - Office Capacity/Need %  Permanent Office Capacity: –Faculty office capacity in SFDB –Uninventoried office capacity –Proposed new project office capacity  Office Need: CY Enrollment Projection (Main & OCC) * SFR 1  What does % mean: –>100%: more capacity than what campus needs –<100%: capacity does not meet campus needs 1. SFR is Student Faculty Ratio

63. Page 63 Laboratory Enrollment vs. Laboratory Capacity (Lab Lab book)  Companion documents of the Capital Outlay Program and Five-Year Capital Improvement Program  A planning tool to analyze Teaching LAB ONLY  Comparison between target enrollment FTES and physical capacity FTES  By Hegis category  By specific Hegis Code in the proposed project  By instructional level Sample Lab Lab BookLab Lab Book

64. Page 64 HEGIS Category Specific HEGIS Codes planned in the proposed project Proposed project Target Year EnrollmentCapacity Capacity / Target Year Enrollment Lab Lab Book

65. Page 65 Lab Lab Book Main Components LAB Capacity: SFDB Physical Capacity Uninventoried Projects Capacity Proposed Projects Capacity Summer Enrollment Responsibility LAB Enrollment: APDB Reported Enrollment MYP http://www.calstate.edu/cpdc/Facilities_Planning/Space_Mgmt/Reports/LabFTES.shtml

66. Page 66 Lab Lab Book 3 Levels Analysis  By HEGIS category  By specific HEGIS Code in the proposed project (Before Proposed Project)  By specific HEGIS Code in the proposed project (After Proposed Project)

67. Page 67 ASF per FTE Model  An internal planning tool used in parallel to station count capacity analysis  Concept – use campuswide ASF*/FTE* to evaluate space needs and project space requirements  Provide campuswide ASF snapshot  Instruction documentation: http://www.calstate.edu/cpdc/Suam/Appendices/App_B-Restructure_Campus_Capacities.pdf  How Can I get the ASF per FTE model? - Please contact Facility Planning, CSU Chancellor’s Office Sample: ASF per FTE ModelASF per FTE Model *ASF – Assignable Square Footage *FTE – Full Time Equivalent Student

68. Page 68 Space Type ASF per FTE Model HEGIS Category Existing, Required and Net ASF

69. Page 69 Space Type in ASF per FTE Model Space TypeSpace Type Code / HEGIS Lecture0001, 0002, 0004, 0005 Laboratory0010, 0011, 0016, 0017 Instructional Activity0019, 0020, 0021, 0022, 0024, 0025, 0027, 0028, 0029, 0052, 0056, 0057, 0070, 0075, 0077, 0079, 0081, 0083, 0085, 0099 Faculty/Faculty Admin Office0030, 0031, 0032, 0035, 0036, 0037, 0049, 0051, 0093 General Administration90101 through 91011 Library90301 Media90201 through 90231 Plant Operations90501

70. Page 70 Structure of ASF per FTE Model  Existing Space ASF (by space type, by HEGIS category) –Space ASF reported in the SFDB –Uninventoried funded projects ASF  Required Space ASF (by space type, by HEGIS category) = Enrollment FTES * Space Standard Current Year Model: APDB annualized report & Fall CSR report Target Year Model: Apply APDB annualized report FTES distribution by HEGIS, by Space type, by level to multiyear projection. Assume the consistent mix of HEGIS, level, instructional type to target year.  Delta ASF = Existing Space ASF – Required Space ASF

71. Page 71 Utilization Report  Report to the Legislative Analyst’s Office (LAO) biannually  Report on utilization of CSU campuses instructional physical capacity funded through the Capital Outlay Program  Instructional space: –Classrooms: space type 0001 & 0004 –Teaching Lab: space type 0010  Compare the utilization of classrooms and teaching laboratories for the fall term to the legislatively approved standards

72. Page 72 Utilization Report SFDB APDB Utilization as a % of Standard

73. Page 73 Utilization Report Methodology  Utilization as a % of Standard = Utilization / Standard  Utilization= WSCH / Number of Stations  Utilization Standard: –Lecture: 35 Weekly Station Hours Scheduled Hours from 8 A.M. – 10 P.M. (M-F): 70 Percent to be scheduled (room): 75% Total Scheduled Hours per Week: 52.5 Percent Station Occupancy: 66% Amount of time a station is occupied: 35 –Lab: 20 Weekly Station Hours

74. Page 74 Utilization Report Methodology  Weekly Student Contact Hours (WSCH): –WSCH = AWRH * enrollment AWRH (Average Weighted Room Hours)=Total Class meeting minutes per week / 50 minutes –WSCH is the number of hours each room is scheduled and the number of students enrolled in the class in a week scheduled to be face-to-face with a faculty member in class from the APDB.  Determined by room space type instead of course instruction type:  Example 1: A lecture course taught in a laboratory space adds to the average use of laboratory stations.  Example 2: Courses that are taught by individual supervision do not regularly meet in a classroom or a class laboratory and, thus do not contribute to the hours of use of a room. Utilization Report Methodology (cont’d)

75. Page 75 Utilization Report Methodology (cont’d)  Number of stations –Query from SFDB –Include all campuses physical capacity for classroom and teaching laboratory, whether or not course sections were scheduled in those rooms.  Report utilization from 7 a.m. to 10 p.m. Monday through Saturday  Focus on main campus, permanent buildings only

76. Page 76 Available Utilization Reports Available in Fall term:  Summary reports by campus (LAO) –All days –Weekday Evening (Mon-Thu. After 4:00pm) –Friday –Weekend  Detail reports by each facility  Detail reports by each space in a facility  APDB Query Report: http://peterson.calstate.edu:8080/Hyperion/browse/login http://peterson.calstate.edu:8080/Hyperion/browse/login

77. Page 77 Planning Tools  SUAM and Space Standard  Academic Master Plan  CPDC 1-2 (Summary of Capacity)  Lab Lab Book (Lab Enrollment vs. Lab Capacity)  ASF per FTE Model  Utilization Report

78. Page 78 COBCP Forms

79. Page 79 Selected COBCP Forms CPDC 1-1Five Year Improvement Program, State or Nonstate Funded CPDC 1-2Summary of Campus Capacity CPDC 1-3Project Summary Worksheet, State Funded CPDC 1-4Project Description, State Funded CPDC 2-1Full-Time Equivalent Enrollment Distribution, State Funded CPDC 2-2Enrollment Distribution by Level and Category of Instruction, State Funded CPDC 2-3Calculation of Space Requirement for Instructional Projects, State Funded CPDC 2-4Summary of Space Requirement for a Building, State Funded CPDC 2-7Capital Outlay Estimate, State and Nonstate Funded CPDC 3-1Project Area Summary, State Funded http://www.calstate.edu/cpdc/Facilities_Planning/forms.shtml

80. Page 80 APDB MYP SFDB CPDC 1-2 Summary of Campus Capacity CPDC 1-4 Project Description CPDC 1-3 Project Summary Worksheet CPDC 1-1 5-Year Improvement Program APDB MYP CPDC 2-1 Enrollment Distribution CPDC 2-2 Enrollment Distribution by Lvl & Cat CPDC 2-3 Space Req. for Ins. Pro. CPDC 2-4 Summary of Space Requirement CPDC 1-3 Project Summary Worksheet CPDC 1-2 Summary of Campus Capacity CPDC 1-4 Project Description CPDC 2-7 Capital Outlay Estimate CPDC 2-23 Group II Equip. List CPDC 3-1 Project Area Summary CPDC 2-4 Summary of Space Requirements

81. Page 81 Case Study: SFDB, APDB and Capital Planning  2008/09 COBCP San Bernardino Performing Arts Little Theatre Addition, Phase I and Phase II Addition/Renovation (Case Study Hand out)

82. Page 82 Project Scope  Action Year - Phase 1, Performing Arts Little Theatre Addition This project will construct 37,821 ASF / 70,030 GSF including a 500- seat little theatre with main stage and support spaces, 6 faculty offices, interdisciplinary lecture classrooms consisting of a 290-seat lecture classroom (676 FTE) and two 60-seat lecture classrooms (280 FTE), a dance studio (13 LD FTE), and music teaching labs spaces (7 LD FTE).  Out Years - Phase II, Performing Arts Addition and Renovation This project will construct 20,925 ASF / 34,733 GSF including interdisciplinary lecture space (1,026 FTE), faculty and administrative offices, music and theatre arts teaching lab spaces (27 FTE UD teaching lab), auxiliary stage support space, theatre arts support space and renovate 28,454 ASF of the existing facility including faculty offices, music rehearsal space, theatre arts spaces, including areas affected by seismic retrofit.

83. Page 83  Academic Plan: Capital outlay planning is driven by academic planning. By evaluating existing space and facilities, campus needs more spaces to support the new MA Music (Fall 2007) and MA Theatre Arts (Fall 2006) programs.  1-2: deficit in Lecture, LD lab, faculty office  ASF per FTE model: deficit in Lab (F&A arts), Lecture  Lab: deficit in LD lab in Music (10051), Drama(10071) and Dance(10081)  Utilization: lecture room, deficit in large lecture room(>100 seats)  SUAM section 9070: Little Theatre Entitlement (enrollment>5000FTES) Identify Space Need

84. Page 84 COBCP Forms  CPDC 2-1  CPDC 2-2  CPDC 2-3  CPDC 2-4 & summary  CPDC 1-2  Lab Lab book  CPDC 2-7  CPDC 1-3  CPDC 1-1  CPDC 1-4

85. Page 85 YRO Status MYP, CPDC 1-2, ASF per FTE Model, Lab/Lab, Utilization SFDB / APDB DEFINE PROJECT INTENT - CAMPUS NEED FEASIBILITY STUDY RENOVATE Maintenance costs Pacific Partners Academic direction Surge space NEW ASF/GSF Cost Guide Donor funding Design Contingency OPTIONS Alternatives Sustainability SUMMARIZE OBJECTIVES DETERMINE DELIVERY METHOD COST ESTIMATE 1-1, 1-2, 1-3, 2-3, 2-4, 2-6, 2-23 1- 42 - 7 INPUTS PROCESSES OUTPUTS

86. Page 86  SFDB Tables  SFDB Standard Reports  SFDB Website  Hyperion Website  SFDB User Manual Resource

87. Page 87 Tables (View Only) Main Tables Resource Tables

88. Page 88 Reports

89. Page 89 Hyperion Website http://peterson.calstate.edu:8080/Hyperion/browse/login  Pre-defined Report Query –APDB –Facility –Space Master –Edit Screen –Before and After Analysis Summary (must process the BA report in the SFDB first) –Proposed space file (must process the BA report in the SFDB first)  Refresh query report to get the latest data  Save in excel format of pdf format

90. Page 90 Space Management Website http://www.calstate.edu/CPDC/Facilities_Planning/Space_Mgmt/index.shtml

91. Page 91 Space Management Website - Great Source of Space Management  Quick link to the web-based SFDB  Reports  Call Letters  Forms  Resource Documents  Contact us

92. Page 92 SFDB User Manual  Available on the space management website: http://www.calstate.edu/CPDC/Facilities%5FPlanning/Space%5FMgmt/Reso urce%5FDocuments/ http://www.calstate.edu/CPDC/Facilities%5FPlanning/Space%5FMgmt/Reso urce%5FDocuments/

93. Page 93 Questions and Answers

94. Page 94 Hong Lin hlin@calstate.edu 562-951-4109hlin@calstate.edu Theresa Tsikttsik@calstate.edu 562-951-4159ttsik@calstate.edu

95. www.calstate.edu