1. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 1 Magnetic Measuring Facility (MMF) Outline Organizational Chart Facility Design Criteria, User’s Requirements and Layout Previous Work Status to Date (Site preparation, Title II and Title III) Budget and Schedule Technical Challenges (Risks) ES&H Issues Management Challenges Path Forward

2. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 2 Organizational Chart Magnetic Measurement Facility (MMF) Robert Ruland – Alignment Mgr Zachary Wolf – User Conventional Facilities-WBS 1.09 David Saenz – Conventional Facilities Manager Jim Welch – CF Systems Physicist Javier A. Sevilla-CF Project Engineer/CAM Jo Beth Folger-CF Engineer Richard Hislop – Construction Safety Manager Anita Malahowski –Cost/Schedule Bruce Patten – Contracts/Procurement Jesse Saldivar – CF Technical Assistance Conventional Facilities Project Office Facility Requirements- Scope Cost/ Schedule SAFETY

3. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 3 Facility Design Requirements Technical Note LCLS-TN-041-Z Space Requirements Environmental Stability (3 areas) Space Temperature: ± 0.1 °C short term may go up to 0.3°C if < 1Hr Relative Humidity: 45%± 5% Other areas: ±1°C and ±2.5°C Vibration <0.5 microns-MM Lab Utility Requirements Electrical (new 800A feeder MMF  Bldg Upgrade) Other (compressed air and small chiller for User’s equipment)

4. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 4 MMF Facility Uses Undulator magnet tuning – 2 magnet measuring machine test stands Aligned with same orientation to Earth’s magnetic field as LCLS Undulator Hall. Undulator fiducialization – large coordinate measuring machine Cradle assembly area Magnet storage/temperature acclimation Work desks in lab and office space for 2 employees

5. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 5 Resultant Building Criteria ~4,800 sq. ft. floor space (inc. ~3,000 laboratory space, mech Rm) + mezzanine 1,400 sf (HVAC & Electrical) Locate within an existing building to aid in temperature control Adequate ceiling height for overhead cranes Accessible for magnet delivery using trucks and forklifts Electrical service – 800A, 480v, 3 Ø

6. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 6 Building 081 Location LCLS Undulator Hall Research Yard PEP Ring RoadNORTH LINAC

7. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 7 Building 081 Site Layout Front Rear Haz Mat

8. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 8 Building 081 Current Uses ~25 Ft height

9. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 9 New Space Allocation for Bldg. 081 SHIPPING & RECEIVING EQUIPMENT REPAIR VEHICLE SHOP Offices (N) MCC-B081 Front Rear (N) Fire Alarm Panel

10. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 10 MMF Ground Floor Plan Coordinate Measuring Area ~ 1,000 ft. sq. Cradle Assembly Area ~325 ft. sq. Magnet Loading and Storage ~850 ft. sq. ± 2.5°C ± 1°C, 45% RH ±5 Magnet Measuring Lab ~1,800 ft. sq. ± 0.1°C, 45%RH ±5 Rear Mechanical Room ~256 ft. sq.

11. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 11 Mezzanine Floor Plan Mezzanine for Mechanical/Electrical Equipment in Conditioned space 4 Air handling Units 1 Motor Control Center, X-trmr, Panels, 1 small Compressor HVAC Control Panel Equipment: Rear MCC

12. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 12 Rear Elevation-MMF Roll up door for magnets delivery Mechanical Access Staff Access Mezzanine

13. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 13 User’s Layout (By R. Ruland, Oct, 2004) Floor plan divided into three functional areas Magnetic Measurements (± 0.1º C) Fiducialization and Assembly (± 1º C) Storage (± 2.5º C) Test stand lay-out is driven by requirement to match the Earth Magnetic Field conditions in lab to Undulator Hall, i.e. azimuth and gap orientation need to be identical

14. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 14 Previous Work Title I Drawings and Specifications – completed by JE External Review October 14, 2004 Report with recommendations Internal reviews (SLAC) Facility’s User (Metrology Group) 50% and 100% drawings and Specs: ES&H, Citizen’s Committees Conventional Experimental Facilities Dept (CEF) old SEM

15. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 15 Status Title II Drawings and Specifications –prepared by JE Issued for Construction-March 11, 05 In-progress: Review and “Final” approval by SLAC’ Citizens Committees and ES&H- Obtained approval for bidding Site Preparation Work (activities delayed) Resources allocation  Accident related (CEF support) On-going: Design and coordination (new storage carrousel, shelving and Haz Material storage relocation, move occupants new electrical feeder to building, FA system and data network upgrade) Title III Procurement: Select only “qualified” subcontractors based on a “criteria” Develop and implement a “Commissioning” plan Beneficial Occupancy: Feb’06

16. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 16 Budget & Schedule Title III Including Site Preparation $2.04M (excludes: fire alarm building upgrade B081 and some relocation costs) Bidding and Award April – June 2005- Site visit: April 7, 2005 Bids due May 5 and Award May 27, 2005 Construction and Commissioning Execution: Mid June 05 – February 06 Beneficial Occupancy to Project Office  Feb-06

17. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 17 Schedule P3

18. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 18 Cost Estimate- WBS1.09.03.02 Estimated Total Cost $2.04M Construction Subcontract: $ 1,493 K Site Preparation & Electrical LLP: $ 546K Allocated Contingency: 30% construction-not included

19. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 19 Risks Internal technical: Not achieving the Temperature and Stability requirements Plan: Design reviews, constructability and commissioning plan Internal non-technical: Delays in the BO date Plan: Use good and effective Project Management approach, and select only “qualified” contractors including subs Internal non-technical: Safety accidents Plan: Pre-qualification of contractors, strict implementation and close monitoring of Safety Plans and Procedures

20. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 20 ES&H Issues Demolition activities Site Preparation: Excavation Excavation Permit for Relocation of Haz Mat Storage was obtained Sampling of soil by ES&H Air quality-BAAQMD-not applicable Construction Activity Hazards Construction Safety oversight by LCLS Safety Manager, LCLS Divisional ES&H Coordinator, SLAC Safety OSHA Inspectors and by SLAC trained UTR. Subcontractors will be required to staff project with a Construction Safety Professional Includes preparation of Pre-work Hazard Analysis, Job Hazard Analysis and Mitigation (JHAM) and all applicable DOE and Federal Safety Regulations. Radiation None Hoisting/Rigging Citizens’ Committee and/or Hoisting/Rigging inspector will review and approve the Subcontractor’s Rigging Plan for the testing, commissioning and acceptance of new cranes

21. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 21 Management Challenges Cost/Schedule Risks Cost estimate based on Jacobs estimate– confirmation when bids are received from subcontractors (Factors: Market conditions, qualification criteria and NEW Safety Requirements). Schedule Coordination and Support from other SLAC’s Departments (ES&H, Stores, CEF) SLAC policy changes in the wake of 10/11/04 electrical accident are still being developed. (UTR responsibilities, Authority and Oversight may change, etc.)

22. Javier A. Sevilla MMFsevilla@slac.stanford.edu April 5, 2005 22 Path Forward Enforce Safety Regulations to All Sub-Contractors Implement Criteria Selection for Bidding and Construction to ALL Sub-Contractors Coordinate and Complete ALL Site Preparation activities Management and Lab support Construction and Commissioning Schedule and Cost Controls Strict compliance with Drawings and Specifications Execute an integrated verification of: operational performance, testing, complete documentation and training of SLAC personnel, which will operate and maintain this Facility.