1. DATA MANAGEMENT for SOCIAL ANTHROPOLOGY a course for writing-up students

2. [OUTLINE] 1. DIGITAL CURATION AND PRESERVATION – SOME PRINCIPLES AND TIPS i. General principles ii. Sharing iii. Digital Repositories iv. e-theses and publication 2. ETHICAL AND LEGAL ISSUES i. Risks and issues in data dissemination ii. Some tips and techniques to make data safer iii. Data Protection Act 1998 iv. Freedom of Information Act 2000 v. Intellectual Property and copyright 3. FUNDING, DATA MANAGEMENT AND SHARING

3. N.B. - THIS IS A P A R T I C I P A T O R Y EXERCISE!

4. 1

5. INTRODUCTIONSINTRODUCTIONS

6. LIFE CYCLES: the researcher’s and the data’s

7. GOVERNANCE: sharing and data management plans

8. re-use: some examples

9. PUBLISHING YOUR MONOGRAPH TRANSFERABLE SKILLS

10. i general principles: types of data file formats, naming, structure storage documentation PLAN IN ADVANCE!

11. http://www.dat a- archive.ac.uk/cr eate- manage/format /formats-table

12. ii sharing discussion

13. WITH: - your supervisor - peers - other academics - research participants - wider audiences

14. agree on rules and conventions on mode of sharing and file naming

15. USEFUL TOOLS: - institutional networked storage -virtual learning/research environments - Dropbox - GoogleDocs - Google+ - academic web networks - blogs - wikis -project websites -CDs/DVDs -attachments -digital repositories

16. iii digital repositories: http://www.esds. ac.uk/

17. http://www.datacit e.org/repolist http://oad.simmons.edu/oadwiki/Data_ repositories http://www.opendo ar.org/

18. iv e-theses and publication PROS : Making findings available to all Raising profile amongst research community Long-term archiving CONS: Publication plans for the thesis sensitive data copyrighted material

19. 2

20. law & ethics

21. http://openanthropology.files.wordpress.co m/2010/11/archive.jpg

22. RISKS of DISSEMIN ATION: -online storage - sharing and consent -crossing borders

23. http://w ww.theas a.org/ethi cs/guideli nes.shtml

24. TIPS [multiple copies] [restrict access] [log out] [firewalls & anti-virus] [destroy data if necessary] [encryption] [tiered consent] [anonymisation]

25. DATA PROTECTION ACT 1998 -data may only be used for the purposes it was collected for -data must not be disclosed to other parties without consent - individuals have a right of access to information held about them - personal information may be kept for no longer than is necessary, and may not be sent outside the EEA

26. FREEDOM of INFORMATION ACT 2000 -gives right to request access to recorded information (such as research data) held by public sector organisations; or be informed whether information is held -exceptions: personal data, data accessible by other means, meant for publication or subject to confidentiality agreement

27. iNTELLECTUAL pROPERTY copyright = creative works fixed in material form depends on academic status/institution/employment position right to control copying, adaptation, publishing, performance, broadcast of the work, and their conditions exceptions for personal use and teaching limited time duration

28. SHARING & PUBL]SHING: ethics, politics, analyitics – your views

29. 3

30. DATA POLICIES: data management plans and sharing [RCUK] [ESRC] [WELLCOME TRUST] [NSF] [WENNER GREN] [other?]

31. http://dmponline. dcc.ac.uk/ http://relu.data- archive.ac.uk/DMP _FR.pdf http://www.data- archive.ac.uk/med ia/257647/ukda_ji scdmcosting.pdf

32. ESRC DMP: assessment of existing data information on new data quality assurance of data back-up and security of data expected difficulties in data sharing copyright/intellectual property rights responsibilities preparation of data for sharing and archiving http://www.esds.ac.uk/c reate/esrc/dataman/

33. your turn

34. SOME GENERAL POINTS: -Think about the ‘data life cycle’ -Questions to be answered in a data management plan: What types of data will I produce? From what sources? How will I organise the data? (file structure/naming, formats, software) At what points and how will the data be evaluated? What data will be deposited and where? Who will be interested in re-using the data? What will the costs of managing data be?

35. "[a] half-dozen monkeys provided with typewriters would, in a few eternities, produce all the books in the British Museum" (Borges, The Total Library)