1. Human Resources Office of Library & Museums Job Family Study New Structure and Implementation Employee Information Session January 2014

2. Human Resources Office of Agenda Job Family Project Overview New Classification and Salary Structure Implementation Timelines Movement Between Employee Groups Benefit Impact Q&A

3. Human Resources Office of Job Family Study Overview University-wide initiative Aligned with University’s vision and Operational Excellence Redesigning the classification system to support clear, consistent, and meaningful career paths Working in partnership with Sibson Consulting Civil Service and P&A positions on all five campuses 18 total job families; six are complete

4. Human Resources Office of Job Family Study Overview continued Approximately 10,500 employees Scheduled to be completed in January 2015 (16 months total) Collaborative approach focused on communication and consensus-building

5. Human Resources Office of Specific Job Family Work Steps and Timing Job descriptions submittedOctober 1 Jobs mapped into structureOctober – December Advisory Team kick-off meetingOctober 16 Interviews with functional leadersNovember 18 – 21 Focus group sessions(s) to verify structure and add any missing skills/competency November Salary ranges developed through market pricing November – December Focus group sessions to review revised mapping and final structureDecember 16 – 18 Advisory Team meeting to review the final structure and market rangesJanuary 8 5 6 7 8 1 2 3 4

6. Human Resources Office of Job Family Collaboration Advisory GroupInterviews Wendy Lougee Linda DeBeau-Melting John Butler Wendy Lane Janice Jaguszewski Lin Nelson Mayson Joan Howland Connie Lenz Lyndel King Joy Kirchner Susan Weller William Payne Elizabeth Johnson Matt Rosendahl Joan Howland Janice Jaguszewski Linda DeBeau-Melting

7. Human Resources Office of Job Family Collaboration continued Focus Groups Fariha Grieme Betsy Friesen Sue Hallgren Becky Ringwelski Kris Kiesling Kirsten Clark Ryan Mattke Lois Hendrickson Jerrie Bayer Claire Stuckey Wendy Lougee Linda DeBeau-Melting John Butler Janice Jaguszewski Joy Kirchner Joan Howland Connie Lenz Susan Weller Wendy Lane Lin Nelson-Mayson Lyndel King

8. Human Resources Office of Colleges and Admin Units Represented Bell Museum of Natural History Frederick R Weisman Art Museum Goldstein Museum Law Library UMD Libraries University Libraries

9. Human Resources Office of  Operational Activity  Decision-making Authority  Operational Knowledge  Education and Experience  Management Experience  Technical Capabilities  Industry Knowledge  Planning Horizon  Influence on Institution  Scope of Measurable Effect  Problems Solved How Jobs are Mapped to the Structure

10. Human Resources Office of Steps to Develop a Structure Market PricingJob DescriptionsSalary Structure 1 2 3 4 5 6 7 8 9 10 $$$$

11. Human Resources Office of Salary Structure Design Reviewed salary survey reports from industry leaders (American Alliance of Museums, Association of Research Libraries, CUPA, EduComp, Mercer, QualComp, Towers Watson) Factors Considered – Higher education (CIC Libraries without Iowa, Nebraska, Maryland, Rutgers and Purdue ; Public University Libraries from ARL Top 25, University Official Peer Group) – Minneapolis metro area (for-profit and not-for-profit companies & government) – If specific cuts not available, looked at broader regional or national data

12. Human Resources Office of University Structure Broad LevelUniversity Level Executive Leader SVP / VP - Outside Structure AVP Director Director 2 Director 1 Supervisor/ Manager Senior Level Individual Contributor Manager 3IC 3 Manager 2IC 2 Manager 1IC 1 Individual Contributor Professional 4 Professional 3 Professional 2 Professional 1 Labor Represented Positions (not included in study)

13. Human Resources Office of Libraries and Museums Structure * Libraries and MuseumsEE GroupFLSA SVP / VP - Outside Structure P&A Exempt N/A Library/ Museum Director 2 Library/ Museum Director 1 N/A Library/ Museum Manager 2Library Program Specialist 2 Library/ Museum Manager 1Library/ Museum Program Specialist 1 N/A Civil Service Library Associate 3/ Museum Associate 3 Library Associate 2 (exempt)/ Museum Associate 2 (non-exempt) N/A * Excludes curator and librarian series Labor Represented Positions (not included in study)

14. Human Resources Office of Job Family LevelMinimumMidpointMaximum SVP / VP - Outside Structure AVP Library/ Museum Director 2$82,600$115,700$148,700 Library/ Museum Director 1$71,900$100,600$129,400 N/A Library/ Museum Mgr 2Library Program Spec 2$56,400$76,100$95,900 Library/ Museum Mgr 1 Library/ Museum Program Spec 1 $51,300$69,200$87,200 N/A Library Associate 3/ Museum Associate 3$42,400$57,200$72,100 Library Associate 2/ Museum Associate 2$38,500$52,000$65,500 N/A Libraries and Museums Structure * * Excludes curator and librarian series

15. Human Resources Office of Implementation Key Dates and Events Jan 17 – Employees receive individual mapping – Appeal period begins Jan 21—Information session for supervisors 22 & 23—Information sessions for employees Feb 7 – Employee deadline for appeals – Employee deadline to designate employee group preference, if applicable Feb 20—Notification of appeal results Feb 24—Effective date of new job family structure

16. Human Resources Office of Implementation Process For Employees Changing Employee Groups Most employees will have the option to stay in their current employee groups. Exceptions are: – Non-exempt positions will move to Civil Service – Labor represented positions will move accordingly Incumbents in P&A positions are required to have a Bachelor’s degree. Exception: – Employees newly mapped to a P&A position may be granted an exception by the VP of Human Resources. See your unit HR Lead for assistance.

17. Human Resources Office of Appeal Process 1.Employee discusses classification result with supervisor 2.If the supervisor, in discussion with their unit HR Office, supports the appeal, the employee completes the appeal form with required supporting documentation and obtains supervisor signature 3.Unit HR Office will review and submit the appeal information by the deadline of February 7 4.Appeal results will be communicated February 20 Appeal process information found at z.umn.edu/jobfamilies

18. Human Resources Office of Impact on Employee Salary Most employees will see no impact on salary A small number are below the minimum or above the maximum salary range for their classification – For those below range minimum: Salary will be brought up to the range minimum effective February 24, 2014 – For those above the range maximum: Salary will be frozen for three years or until the range catches up to the salary. If still above the range after 3 years, salary will be adjusted to the top of the range.

19. Human Resources Office of Impacts on Employee Benefits Staff changing employee groups may have employee benefits changes. OHR staff are available to assist these employees in reviewing changes and options. Information is available today and is also available on the web site.

20. Human Resources Office of Libraries and Museums Job Family Study Results Total number of positions mapped : 192 Distribution by employee group Civil Service: 23 P&A: 168 Labor Represented: 1 Distribution by type of moves Civil Service to Civil Service: 22 Civil Service to P&A: 38 P&A to Civil Service: 1 P&A to P&A: 130 Civil Service to Labor Represented: 1

21. Human Resources Office of Libraries and Museums Job Family Study Results (cont’d) Impact on Salary No impact: 171 Below the range minimum: 20 Above the range maximum: 1

22. Human Resources Office of Additional Information Project Website with Q&A z.umn.edu/jobfamilies z.umn.edu/jobfamilies Civil Service Employee Rules http://www1.umn.edu/ohr/policies/governing/civilrules/. http://www1.umn.edu/ohr/policies/governing/civilrules/ Administrative Policy for Appointments of Academic Professional and Administrative Employees http://www.policy.umn.edu/Policies/hr/Hiring/APPOINTPA.html http://www.policy.umn.edu/Policies/hr/Hiring/APPOINTPA.html Employee Benefits website http://www1.umn.edu/ohr/benefits/index.html http://www1.umn.edu/ohr/benefits/index.html Contact Unit Human Resources or call 4-UOHR (612-624-8647)

23. Human Resources Office of Employee Benefits Resources Employee Benefits: www.umn.edu/ohr/benefitswww.umn.edu/ohr/benefits Academic Disability Program: www.umn.edu/ohr/benefits/disability/academic/index.html www.umn.edu/ohr/benefits/disability/academic/index.html Vacation and Leave: www.umn.edu/ohr/benefits/leaves/vacation/index.html www.umn.edu/ohr/benefits/leaves/vacation/index.html Minnesota State Retirement Plan: www.msrs.state.mn.us or www.umn.edu/ohr/benefits/events/index.html#msrswww.msrs.state.mn.uswww.umn.edu/ohr/benefits/events/index.html#msrs Faculty Retirement Plan (P&A): www.umn.edu/ohr/benefits/retiresave/frp/index.html www.umn.edu/ohr/benefits/retiresave/frp/index.html Questions? Contact Employee Benefits at 4-UOHR (612-624-8647) or benefits@umn.edubenefits@umn.edu

24. Human Resources Office of Thank you! Questions?