1. Encoded Archival Context – Challenges, Possibilities, and Future (EAC-CPF) August 13, 2014 Iris Lee AMNH Library ilee@amnh.org Nick Krabbenhoeft AMNH Library, Coded Culture n@nkrabben.com

2. CLIR HIDDEN COLLECTIONS PROJECT Describing AMNH’s Collections Expeditionary Field Work at the American Museum of Natural History 2013-2016 Finding aids for archival collections Entity records for expeditions and personnel Shackelford, James B., “At nest of the even dozen dinosaur eggs, with George Olsen, who found them, at left, and Roy Chapman Andrews at right, Mongolia, 1925.”

3. CHALLENGE #1 Describing AMNH’s Collections

4. CHALLENGE #1 Connecting Collections Throughout Divisions What did they bring back? Specimens and artifacts Notes and sketches Diaries Journals Specimen books Photographs Recorded sound Moving images Archival records for Central Asiatic Expeditions were found in almost all of the divisions of Science Anthropology Paleontology Vertebrate Zoology Physical Science Research Library Shackelford, James B., “Roy Chapman Andrews watching William P. T. Hill map Urtyn Obo badlands, Mongolia, 1928.”

5. Encoded Archival Context – Corporate Bodies, Persons, Families (EAC-CPF) Reconnect collections Increase resource discovery Reuse biogHist notes across finding aids Reduce redundant work POSSIBILITY #1 EAC-CPF

6. SOLUTION #1 EAC-CPF EAC Anthro EAD Paleo EAD VZ EAD Physical Sciences EAD Library EAD

7. VZ EAD EAC SOLUTION #1 EAC-CPF linked to Finding Aid Photo credit: Shackelford, James B., “Roy Chapman Andrews looking through binoculars, Mongolia, 1928.” EAC

8. VZ EAD EAC SOLUTION #1 Leads to Resource Discovery Photo credit: Shackelford, James B., “Roy Chapman Andrews looking through binoculars, Mongolia, 1928.” EAC Anthro EAD Paleo EAD Physical Sciences EAD Library EAD

9. SOLUTION #1 Leads to Resource Discovery CREATOR: Shackleford, James B. DATE: 1925 Central Asiatic Exp. 1922, 1925, 1928 Shackleford Photo Collection EAD Shackleford EAC

10. SOLUTION #1 …and Provides Context Shackelford, James B., “Roy Chapman Andrews telling Merin, camel leader, how to get caravan down to camp at Shabarahk Usu from top of Flaming Cliffs, Mongolia, 1925.”

11. SOLUTION #1 EAC-CPF Documentation… early 2012 EAC-CPF and Linked Data Resources 2010 Draft EAC-CPF Tag Library http://www3.iath.virginia.edu/eac/cpf/tagLibrary/cpfTagLibrary.html http://www3.iath.virginia.edu/eac/cpf/tagLibrary/cpfTagLibrary.html Getty Linked Open Data Project http://www.getty.edu/research/tools/vocabularies/lod/ http://www.getty.edu/research/tools/vocabularies/lod/ LC Linked Data Service http://id.loc.gov/ http://id.loc.gov/ EAC-CPF Project Documentation Harvard-Yale Connect the Dots https://osc.hul.harvard.edu/liblab/proj/connecting-dots-using-eac-cpf-reunite-samuel-johnson- and-his-circle https://osc.hul.harvard.edu/liblab/proj/connecting-dots-using-eac-cpf-reunite-samuel-johnson- and-his-circle Tufts EAC-CPF Best Practice http://sites.tufts.edu/dca/files/2011/03/DAT-040DCABestPracticesforEAC.pdf University of Virginia SNAC http://socialarchive.iath.virginia.edu/ http://socialarchive.iath.virginia.edu/

12. CHALLENGE #2 Incorporating Linked Data

13. SOLUTION #2 Adding Links @xlink:href URIs recorded throughout the schema

14. SOLUTION #2 Defining Controlled Vocabularies @xlink:href URIs recorded throughout the schema Such as “employedBy”, “participantIn”, “spouseOf”, “colleagueOf” http://vocab.org/relationship/

15. SOLUTION #2 Using Controlled Headings @xlink:href URIs recorded throughout the schema Such as “employedBy”, “participantIn”, “spouseOf”, “colleagueOf” http://vocab.org/relationship/ Getty Thesaurus of Geographic Names http://vocab.getty.edu/tgn/[ID]

16. CHALLENGE #3 Creating XML

17. CHALLENGE #3 Lots of Data @xlink:href URIs recorded throughout the schema Such as “employedBy”, “participantIn”, “spouseOf”, “colleagueOf” http://vocab.org/relationship/ Getty Thesaurus of Geographic Names http://vocab.getty.edu/tgn/[ID]

18. CHALLENGE #3 Creating XML Challenge 3

19. CHALLENGE #3 Who Handcodes XML?

20. xEAC –http://eaditor.blogspot.com/http://eaditor.blogspot.com/ oXygen Microsoft Excel Microsoft Access Microsoft InfoPath FilemakerPro POSSIBILITY #3 XML Editors

21. SOLUTION #3 Excel Workform Solution 3

22. Function finds root node in workform. Assigns data in table below root node to child nodes named by column headings. Additional functions format –paragraphs –dates –xml attributes SOLUTION #3 Excel Macro

23. SOLUTION #3 Excel Macro Example

24. Solution 3

25. SOLUTION #3 Excel Macro Example Solution 3

26. SOLUTION #3 Excel Macro Example Solution 3

27. SOLUTION #3 Excel Macro Example Solution 3

28. CHALLENGE #4 Entity Management

29. EAC_0012 EAC_0001 EAC_2381 EAC_0561 EAC_0288 EAC_0103

30. CHALLENGE #4 Entity Management EAC_3894 EAC_0012 EAC_0001 EAC_2381 EAC_0561 EAC_0288 EAC_0103

31. POSSIBILITY #4 Manage with databases Database AMNH Library EAD EAC_ 3894 EAC_ 0012 EAC_ 0001 EAC_ 2381 EAC_ 0561 EAC_ 0288 EAC_ 0103

32. FUTURE xEAC http://numismatics.org/authority/noe

33. FUTURE xEAC

34. FUTURE xEAC Editing Interface

35. FUTURE Connecting EAC to the library Finding Aids (AT) Images (Omeka) Published material (OPAC) Entities (xEAC?) Digitized Material (DSpace)

36. FUTURE Connecting EAC to the World Future AMNH Library Repositories Public Access Points AMNH Department Repositories Authority Cooperativesamnh.org EAD Image MARC EAC Data VZAnthroEPS

37. Questions, Comments, Suggestions? Thank you http://images.library.amnh.org/hiddencollections/