1. ©© 2012 SAP AG. All rights reserved. Workforce Administration Scenario Overview Administering Personnel File Maintaining HR Structures Managing Personnel Events Administering People Master Data Open Legend HR Administrator Scenario Description The following business roles are involved in this scenario: Employee Line Manager The Workforce Administration business scenario is designed to efficiently manage and execute all employee-related tasks. Depending on the solution scope you require, there are two approaches to deal with personnel data: People Master Data Management is the lean way to administer basic master data for your employees and service agents. These personnel can be staffed to projects and record their working times using Employee Self-Services. Personnel Administration enables you to maintain the full set of employee- and employment-related data according to country-specific regulations. You can manage personnel events such as hiring employees, transferring them within your company or terminating relationships with employees. You can access Personnel Files to administer personal and organizational employee data, as well as data related to the employment. Click process chevrons for details Scenario Explorer Scenario/Processes + Further Information Business Value Scenario Flow

2. ©© 2012 SAP AG. All rights reserved. Workforce Administration Scenario Overview Administering Personnel File Maintaining HR Structures Managing Personnel Events Administering People Master Data HR Administrator Scenario Description The following business roles are involved in this scenario: Employee Line Manager Click process chevrons for details The Workforce Administration business scenario is designed to efficiently manage and execute all employee-related tasks. Depending on the solution scope you require, there are two approaches to deal with personnel data: People Master Data Management is the lean way to administer basic master data for your employees and service agents. These personnel can be staffed to projects and record their working times using Employee Self-Services. Personnel Administration enables you to maintain the full set of employee- and employment-related data according to country-specific regulations. You can manage personnel events such as hiring employees, transferring them within your company or terminating relationships with employees. You can access Personnel Files to administer personal and organizational employee data, as well as data related to the employment. Open Legend Legend Process mainly driven by the user Process mainly driven by the system Manual process not supported by the system Process that communicates with third- party software (mouse-over for details) Process with relevance to Financials Related scenario Info button with more information Close Legend i Scenario Explorer Scenario/Processes + Further Information Business Value Scenario Flow

3. ©© 2012 SAP AG. All rights reserved. Workforce Administration Process Details: Maintaining HR Structures Process Description The Maintaining HR Structures business process enables you to administer the operational and organizational structure of your company. This structure determines the reporting lines and is used to identify the responsible line managers, for example, for approval processes. Additionally, you can set up a job catalog describing the potential roles of your employees and also maintain business residence data. Performed by HR Administrator In the Work Center Organizational Management Further Information Click process chevrons for details Maintaining HR Structures Maintain HR structures i X See also Organizational Data Requirements for Human Resources Scenario Explorer Scenario/Processes + Further Information Business Value Scenario Flow Administering Personnel File Managing Personnel Events Administering People Master Data

4. ©© 2012 SAP AG. All rights reserved. Administering People Master Data Administering Personnel File Maintaining HR Structures Workforce Administration Process Details: Managing Personnel Events Process Description The Managing Personnel Events business process enables you to manage personnel events such as hiring employees transferring them within your company or terminating relationships with employees. The entire history of an employee’s personnel events is available in the personnel file. Further Information Click process chevrons for details Managing Personnel Events – Hire Employee Maintain user and authorizations Attach documents Maintain employment data Enter personal information X i i i i Click here Click here to display process variants Scenario Explorer Scenario/Processes + Further Information Business Value Scenario Flow Performed by HR Administrator In the Work Center Organizational Management See also Organizational Data Requirements for Human Resources

5. ©© 2012 SAP AG. All rights reserved. Administering People Master Data Workforce Administration Process Details: Managing Personnel Events Process DescriptionFurther Information Click process chevrons for details Hiring Service Agent as Employee Rehiring Employee Terminating Relationship with Employee Transferring Employee i i i i The Managing Personnel Events business process enables you to manage personnel events such as hiring employees transferring them within your company or terminating relationships with employees. The entire history of an employee’s personnel events is available in the personnel file. Scenario Explorer Scenario/Processes + Further Information Business Value Scenario Flow Administering Personnel File Maintaining HR Structures Managing Personnel Events – Hire Employee Maintain user and authorizations Attach documents Maintain employment data Enter personal information X i i i i Click here Click here to hide process variants Performed by HR Administrator In the Work Center Organizational Management See also Organizational Data Requirements for Human Resources

6. ©© 2012 SAP AG. All rights reserved. Maintaining HR Structures Managing Personnel Events Administering People Master Data Workforce Administration Process Details: Administering Personnel File Process Description The Administering Personnel File business process enables you to centrally maintain employee- and employment-related data according to country-specific regulations in an employee’s personnel file. Employee data such as private contact data, biographical data or payment information can also be maintained de-centrally by the employee or line manager using Employee Self-Services and Employee Self-Services on Behalf, respectively. Performed by HR Administrator, Employee, Line Manager In the Work Centers Personnel Administration Home : Employee Self-Services Managing My Area: Employee Self-Services on Behalf Further Information Click process chevrons for details Administering Personnel File Maintain employee data de-centrally Administer Personnel File centrally X ii See also Self-Services Overview Scenario Explorer Scenario/Processes + Further Information Business Value Scenario Flow

7. ©© 2012 SAP AG. All rights reserved. Administering Personnel File Maintaining HR Structures Managing Personnel Events Workforce Administration Process Details: Administering People Master Data Scenario Explorer Process Description The Administering People Master Data business process enables the HR administrator to maintain employee data such as private contact data and biographical data. The organization assignment can also be maintained. Optionally, you can also maintain system user data for employees or service agents. Performed by HR Administrator In the Work Center Business Partner Data Further Information Click process chevrons for details Administering People Master Data Maintain user data for employees or service agents Maintain basic master data for employees or service agents ii X Scenario/Processes + Further Information See also Quick Guide for Employees The Personnel File Business Value Scenario Flow

8. ©© 2012 SAP AG. All rights reserved. PrepareManageAdminister Maintain Personnel File Centrally Maintain Employee Data De-centrally Hire Employee or Service Agent Transfer Employee Terminate Relationship with Employee Maintain HR Structures Workforce Administration Business Value Scenario Explorer Overview For midsize companies who want to manage their workforce efficiently. This scenario enables maintenance of the full set of employee- and employment-related data according to country-specific regulations. You can manage personnel events such as hiring employees, transferring them within your company or terminating the relationship with an employee. SAP Business ByDesign helps efficiently manage the entire employee lifecycle: From setting up HR data, managing personnel events to termination of the relationship with an employee or third- party service agent. Simplify HR processes and manage your people more efficiently Empower line management & employees and increase overall efficiency through self- services (address changes, time recording, purchase requests, and expense reports) Manage constant change such as regulatory compliance or organizational restructuring Key Benefits Business Value + Further Information Scenario/Processes Scenario Flow

9. ©© 2012 SAP AG. All rights reserved. Workforce Administration Scenario Flow Variant: People Master Data Management Variants of the Scenario:  People Master Data Management  Personnel Administration Personnel Administration Project Management Resource Management Order-to-Cash (Project-Based Services) Expense Reimbursement Management Business Partner Data Maintaining HR Structures Administering People Master Data Scenario Explorer Scenario Flow + Further Information Business Value Scenario/Processes Work center in which process is performed Business document flow Related scenarios Process mainly driven by the user Work Center Legend & Variants Organizational Management User and Access Management

10. ©© 2012 SAP AG. All rights reserved. Workforce Administration Scenario Flow Variant: Personnel Administration Variants of the Scenario:  People Master Data Management People Master Data Management  Personnel Administration Scenario Explorer Payroll Services Time and Labor Management Project Management Resource Management Order-to-Cash (Project-Based Services) Organizational Management User and Access Management Employee Self-Services Personnel Administration Administering Personnel File Managing Personnel Events Legend & Variants Work center in which process is performed Business document flow Related scenarios Process mainly driven by the user Work Center Maintaining HR Structures Scenario Flow + Further Information Business Value Scenario/Processes

11. ©© 2012 SAP AG. All rights reserved. Workforce Administration Further Information Scenario Explorer Forum Get in touch with experts to discuss your specific requirements. To enter the community, click here.*click here More Details SAP provides a complete product documentation, covering all aspects of the business scenario. For more details, click here.click here Self-Enablement Systems If you want to try out the business scenario, click here.*click here WIKI In addition to the product documentation, SAP provides Wikis that describe additional aspects of SAP Business ByDesign. To access the WIKI, click here.*click here Do you want to try it out?Do you need more information?Do you want to discuss with others? VV * Note that to access the links above you need to have a user in SAP Business Center. If you cannot access the page directly and if you are using Microsoft Internet Explorer®, please check http://support.microsoft.com/kb/890474.http://support.microsoft.com/kb/890474 Further Information Business Value Scenario/Processes + Scenario Flow