1. EVENT PLANNING FOR CAMPUS EMS Mark Milliron, M.S. M.P.A. Penn State University mem9@psu.edu http://www.psu.edu/dept/ems/documents/events.ppt National Collegiate EMS Foundation Conference February 21-23, 2003

2. OBJECTIVES Understand your campus needs, risks, resources; Planning for different types of events; Customer service; Collaboration.

3. Campus Risk Assessment Conduct a campus risk assessment http://www.psu.edu/dept/ems/documents/risk.htm

4. Risk Questions What is the nature of the event? How many spectators and participants will attend? What historical information do you have regarding this event or events of this type? What type of spectators are likely to attend this event and do they have any unusual characteristics that may increase the risk of illness or injury? What are the characteristics of the participants of this event?

5. Risk Questions Are there any extremes of temperature or humidity that could affect people attending the event? What time of day or night is the event, and how will this affect risk and available resources? What is the duration of the event? What is the location of the event and what impact will it have?

6. Risk Questions What facilities are available at or near the site of the event to be used as a place to treat potential patients? If on-site facilities are needed, do these facilities have adequate temperature control, lighting, and other utilities? What type of communication will be needed by the staff working the event to communicate between themselves, to other health and safety personnel, and to the event participants if required?

7. Risk Questions Do any of the characteristics of the event indicate that the normal EMS system will not be able to respond to the potential volume of patients, or will be restricted in their access to a patient at the event? What staff and equipment are available or needed at the event? What is the turnaround time for emergency units transporting patients from the event to the hospital, and back to the event site?

8. Resources Policies, regulations Available personnel Qualifications of personnel – BLS, ALS Facilities Communications Equipment Transport Mutual aid

9. Policies & Regulations School: http://guru2.psu.edu/policies/ADG04.html Regional/State: CT, IO, NY, OR, PA, WI Jaslow, D, et. al. Characteristics of state legislation governing medical care at mass gatherings. Prehospital Emergency Care. 1999;4:316-320. Legal Issues http://www.psu.edu/dept/ems/documents/caselaw.htm

10. Personnel

11. Visibility

12. Qualifications

13. Facilities

14. Community Resources

15. Lots of Resources!

16. MCI Preparations

17. Communications

18. More communications

19. Command

20. Event dispatch

21. Stadium dispatch

22. Equipment

23. Bike equipment

24. Personal Equipment Personal Safety!

25. More equipment

26. Transportation

27. Ambulance

28. Cart

29. Gator

30. Helocopter

31. Mutual Aid Transport services Police/Security Events Staff Athletic Trainers Others?

32. Documentation http://www.psu.edu/dept/ems/photoalbum/forms/psuform1.jpg

33. Events – Risks, resources?

34. Athletic - participants

35. Athletic – spectator

36. Athletic – special situations

37. Athletic Venues

38. Tailgates

39. Practice

40. Concerts

41. Festivals

42. Outdoor

43. Banquets

44. Indoor

45. Special Situations

48. Collaboration

49. Collaboration Intercollegiate Athletics Police/Security Event Planners/Staff Concert Promoters Ushers Medical Facilities Other support services

50. Customer Service Who are your customers?

51. Summary Special events EMS is different from regular EMS operations. Special events EMS is the same as regular EMS operations.

52. http://www.psu.edu/dept/ems/documents/events.ppt