1. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 1 Chapter 2 Double entry bookkeeping

2. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 2 Objectives Explain the principles of the double entry bookkeeping system. State the rules of debit and credit for each group of accounts. Describe the flow of information through an accounting system.

3. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 3 Objectives (continued) Explain the nature and purpose of journals and their relationship to the ledger. Explain the nature and purpose of a ledger. Record a variety of business transactions in appropriate ledger accounts. Explain the nature and purpose of a Trial Balance.

4. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 4 Double entry Some examples of double entry are : using cash to purchase a motor vehicle a debtor paying an account paying cash to a creditor the owner withdrawing assets from the business.

5. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 5 Double entry (continued) There are at least two entries for each transaction: an amount is recorded as a debit with a corresponding amount being recorded as a credit. Double entry transactions are entered into all Journals.

6. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 6 Debit and credit rules

7. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 7 Flow of information Source documents: sales invoices purchase invoices cash register tapes cheque butts credit notes.

8. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 8 Flow of information (continued) Types of journals: general journal specialised journals.

9. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 9 Flow of information (continued) Types of ledgers: general ledgers subsidiary ledgers.

10. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 10 Flow of information (continued) The Trial Balance – shows all the balances of the accounts in the General Ledger – is the basis for the preparation of the financial statements. The Statement of Financial Performance – shows the financial performance of the business.

11. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 11 Flow of information (continued)

12. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 12 Functions of a journal: categorises similar items together provides a permanent record of the transaction classifies items into debit and credit assists in posting transactions to the ledger.

13. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 13 Cash receipts journal

14. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 14 Cash payments journal

15. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 15 Sales journal

16. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 16 Purchases journal

17. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 17 Sales and purchase return

18. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 18 General journal

19. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 19 Ledgers T ̵ Account

20. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 20 Ledgers (continued) Columnar format

21. Copyright  2004 McGraw-Hill Australia Pty Ltd PPTs t/a Accounting for Business – A non-accountant’s guide 2/e by Jopling, Lucas and Norton Slides prepared by Rick Nieuwenhoven 2 - 21 Trial Balance Trial Balance assists in finding: arithmetic error recording only half of an entry.