1. Chapter 15: Accounting and Enterprise Software
Introduction
Integrated Accounting Software
Enterprise-Wide Information Systems
Selecting a Software Package

2. Introduction Advances in Accounting Software
Initially processed bookkeeping transactions
Developed into powerful and complex data collection programs
Enterprise Resource Planning Systems (ERP)
Provide all accounting functions
Interfaced with multiple functional areas of business
Manufacturing, Sales and Distribution, HR Applications

3. Integrated Accounting Software
Function
Process all types of accounting transactions
Transactions affecting general and special journals
Modules
Organizes transaction processing in modules
Provides links between modules
Include Accounts Receivable, Accounts Payable, Inventory, and Payroll

4. Features of Integrated Accounting Software Programs

5. Small Business Accounting Software
Information Needs of Small Business Owners
Cash Flows
Evaluating Profitability
Popular Software Packages
Quickbooks by Intuit
Peachtree Accounting

6. Small Business Accounting Software
Features of Software
Vary by provider
Numerous reports including financial statements and budget reports
Scalability
Internet Connectivity
Adoption
Owners must still learn the various features of the programs

7. Midrange and Large-Scale Accounting Software
Utilization
Transaction processing needs grow
Volume and complexity
Popular Software Packages
Microsoft Dynamics GP
SAP Business One
Epicor
Sage software’s MAS 90, MAS 200
Everest

8. Midrange and Large-Scale Accounting Software
Cost Considerations
Range from $2,000 to over $300,000
Features
Multi-currency transactions
Currency conversions
Various modules and interfaces (CRM, HR)
Deployment options (desktop, web-browser)
Hosted solutions

9. Midrange Accounting Software Integration

10. Specialized Accounting Information Systems
Specially designed software for specific industries
Schools, Dental Offices, Pet Retailers
Can be designed as add-on modules for integrated software packages
Independent developers create programs to interface with integrated packages

11. Study Break #1
Which of the following accounting software programs would be appropriate for a small business (e.g., a sole proprietorship with 20 employees)?
SAP
QuickBooks
NetSuite
Oracle

12. Study Break #1 - Answer
Which of the following accounting software programs would be appropriate for a small business (e.g., a sole proprietorship with 20 employees)?
SAP
QuickBooks
NetSuite
Oracle

13. Study Break #2 Mid-level accounting software:
Can only be deployed through a server networked with desktop computers
May be purchased in modules that match various business processes
Will not be appropriate for a multinational company because these programs cannot handle foreign currencies
Is generally inappropriate for a company operating in a specialized industry, such as retail or not-for-profit

14. Study Break #2 - Answer Mid-level accounting software:
Can only be deployed through a server networked with desktop computers
May be purchased in modules that match various business processes
Will not be appropriate for a multinational company because these programs cannot handle foreign currencies
Is generally inappropriate for a company operating in a specialized industry, such as retail or not-for-profit

15. Enterprise-Wide Accounting Software Solutions
Enterprise Resource Planning Systems (ERP)
Enterprise software and Business application suites
Integrated program with central database
Popular Products
Microsoft Dynamics AX
SAP All-in-One
Oracle
Sage MAS 500

16. Enterprise System Functionality
Basic ERP Functions
Integration among major business processes
Order processing and Fulfillment, Manufacturing, Purchasing, and Human Resources
Extended ERP Systems
Back-office functions
Front-office functions

17. Extended ERP Systems Supply Chain Management (SCM)
Customer Relationship Management (CRM)
Business Intelligence Tools (BI)
Partnership Relationship Management (PRM)

18. ERP System Integration

19. Supply Chain Example

20. The Architecture of Enterprise Systems

21. The Architecture of Enterprise Systems
Systems Configurations
Often run on company’s system
Hosted solutions help alleviate risks
Centralized Database
Each data item stored once
Prevents data redundancy
Data immediately available to all business functions

22. The Architecture of Enterprise Systems
Application Interfaces
Best-of-breed approach
Enterprise application integration(EAI)
Internet Portals
Gateways to other web sites
Enhances communication and productivity among employees, customers, partners, and suppliers

23. Study Break #3
Which of the following is distinguishing characteristic of an enterprise-wide (ERP) system?
Must be a hosted solution
Multiple databases
Integration of business functions
Low cost

24. Study Break #3 - Answer
Which of the following is distinguishing characteristic of an enterprise-wide (ERP) system?
Must be a hosted solution
Multiple databases
Integration of business functions
Low cost

25. Study Break #4 Components of an ERP’s architecture typically include:
A centralized database and application interfaces
Internet portals and multiple databases
A centralized database running on a mainframe computer
Business intelligence and multiple databases

26. Study Break #4 - Answer
Components of an ERP’s architecture typically include:
A centralized database and application interfaces
Internet portals and multiple databases
A centralized database running on a mainframe computer
Business intelligence and multiple databases

27. Business Process Reengineering and ERPs
ERP Integration
Entails reengineering an organization
Encourage conformity with best practices
BPR Success
Planning
High-level review of process
Support from top management

28. Key Aspects of BPR Success

29. Costs and Benefits of Enterprise Systems

30. Sales Dashboard Example

31. Anatomy of a Digital Dashboard

32. Measuring the Value of an ERP

33. Summary of Software Packages

34. When is a New AIS Needed?

35. Selecting the Right Software
Approach will vary
Complexity of the business and software
Packaged software or custom system
Acquiring Software
Utilization of value-added reseller (VAR)
Vendor consultants

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37. Chapter 15