1. © 2013 Pearson Education, Inc. Publishing as Prentice Hall1 with Microsoft ® Office for Mac 2011 Chapter 2 Using Tables and Templates to Create Resumes and Cover Letters PowerPoint Presentation to Accompany GO! with Microsoft ® Office for Mac 2011

2. © 2013 Pearson Education, Inc. Publishing as Prentice Hall2 with Microsoft ® Office for Mac 2011 Objectives Create a Table Add Text to a Table Format a Table Create a New Document from an Existing Document

3. © 2013 Pearson Education, Inc. Publishing as Prentice Hall3 with Microsoft ® Office for Mac 2011 Objectives Change and Reorganize Text Use the Proofing Options Create a Document Using a Template

4. © 2013 Pearson Education, Inc. Publishing as Prentice Hall4 with Microsoft ® Office for Mac 2011 Create a Table Table: arrangement of information organized into rows and columns –Cell: Intersection of a row and a column into which you can type –Useful to present information in a logical and orderly manner

5. © 2013 Pearson Education, Inc. Publishing as Prentice Hall5 with Microsoft ® Office for Mac 2011 Create a Table Steps to create a table in Word –On the Ribbon, click the Tables tab –Click the New button –Select the number of rows and columns

6. © 2013 Pearson Education, Inc. Publishing as Prentice Hall6 with Microsoft ® Office for Mac 2011 Create a Table

7. © 2013 Pearson Education, Inc. Publishing as Prentice Hall7 with Microsoft ® Office for Mac 2011 Add Text to a Table Each cell behaves similarly to a document. –For example, when you reach the right border of the cell, wordwrap moves the text to the next line Text can be added to a table either by typing or by insertion from another document.

8. © 2013 Pearson Education, Inc. Publishing as Prentice Hall8 with Microsoft ® Office for Mac 2011 Add Text to a Table Insert existing text into a table cell

9. © 2013 Pearson Education, Inc. Publishing as Prentice Hall9 with Microsoft ® Office for Mac 2011 Format a Table All of the columns are of equal width when the table is created. The width of table columns can be changed.

10. © 2013 Pearson Education, Inc. Publishing as Prentice Hall10 with Microsoft ® Office for Mac 2011 Format a Table Rows or columns can be added anywhere in a table.

11. © 2013 Pearson Education, Inc. Publishing as Prentice Hall11 with Microsoft ® Office for Mac 2011 Format a Table Table titles typically span across all of the columns. Cells can be merged to include information across the columns.

12. © 2013 Pearson Education, Inc. Publishing as Prentice Hall12 with Microsoft ® Office for Mac 2011 Format a Table Apply formatting −Bold face −Change the spacing of paragraphs

13. © 2013 Pearson Education, Inc. Publishing as Prentice Hall13 with Microsoft ® Office for Mac 2011 Format a Table Table cells have black borders when created. The borders can be changed or removed.

14. © 2013 Pearson Education, Inc. Publishing as Prentice Hall14 with Microsoft ® Office for Mac 2011 Create a New Document from an Existing Document Template: an existing document used as a starting point for a new document Word’s Normal template: the starting place for all new Word documents

15. © 2013 Pearson Education, Inc. Publishing as Prentice Hall15 with Microsoft ® Office for Mac 2011 Create a New Document from an Existing Document

16. © 2013 Pearson Education, Inc. Publishing as Prentice Hall16 with Microsoft ® Office for Mac 2011 Change and Reorganize Text Business letters follow a standard format –Date line: the current date –Inside address: name and address of recipient –Salutation: greeting –Body: the text of the letter –Complimentary closing: a closing line –Writer’s identification: name and title of writer (also known as writer’s signature block)

17. © 2013 Pearson Education, Inc. Publishing as Prentice Hall17 with Microsoft ® Office for Mac 2011 Change and Reorganize Text Some business letters also include –The initials of the person who prepared the letter –Subject line: describes purpose of letter –Enclosures: list of documents included with letter

18. © 2013 Pearson Education, Inc. Publishing as Prentice Hall18 with Microsoft ® Office for Mac 2011 Change and Reorganize Text AutoCorrect: corrects commonly misspelled words automatically –Add frequently misspelled words to the list for automatic correction

19. © 2013 Pearson Education, Inc. Publishing as Prentice Hall19 with Microsoft ® Office for Mac 2011 Change and Reorganize Text Find command: locates text in a document quickly

20. © 2013 Pearson Education, Inc. Publishing as Prentice Hall20 with Microsoft ® Office for Mac 2011 Change and Reorganize Text Find and Replace: makes the same change or makes more than one change at a time

21. © 2013 Pearson Education, Inc. Publishing as Prentice Hall21 with Microsoft ® Office for Mac 2011 Change and Reorganize Text Drag-and-drop: use the mouse to drag selected text from one location to another

22. © 2013 Pearson Education, Inc. Publishing as Prentice Hall22 with Microsoft ® Office for Mac 2011 Change and Reorganize Text Insert and then format a table in a document –Make changes in the table, such as the position of the table and the border style

23. © 2013 Pearson Education, Inc. Publishing as Prentice Hall23 with Microsoft ® Office for Mac 2011 Use the Proofing Options Compare your words to the Office dictionary and compare your phrases and punctuation to a list of grammar rules –Words not in the dictionary are marked with a wavy red underline. –Phrases and punctuation that differ from grammar rules are marked with a wavy green underline.

24. © 2013 Pearson Education, Inc. Publishing as Prentice Hall24 with Microsoft ® Office for Mac 2011 Use the Proofing Options −Commonly misused words that differ from word usage rules are marked with a wavy blue underline.

25. © 2013 Pearson Education, Inc. Publishing as Prentice Hall25 with Microsoft ® Office for Mac 2011 Use the Proofing Options Two ways to respond to spelling and grammar errors: –Control-click a flagged word or phrase, and then from the shortcut menu, choose a correction or action –Initiate the Spelling and Grammar command to display the Spelling and Grammar dialog box –Click the icon on the status bar

26. © 2013 Pearson Education, Inc. Publishing as Prentice Hall26 with Microsoft ® Office for Mac 2011 Use the Proofing Options

27. © 2013 Pearson Education, Inc. Publishing as Prentice Hall27 with Microsoft ® Office for Mac 2011 Use the Proofing Options

28. © 2013 Pearson Education, Inc. Publishing as Prentice Hall28 with Microsoft ® Office for Mac 2011 Use the Proofing Options Thesaurus: research tool that lists synonyms

29. © 2013 Pearson Education, Inc. Publishing as Prentice Hall29 with Microsoft ® Office for Mac 2011 Create a Document Using a Template Word provides predesigned templates for letters, resumes, reports, invoices, and other types of documents.

30. © 2013 Pearson Education, Inc. Publishing as Prentice Hall30 with Microsoft ® Office for Mac 2011 Create a Document Using a Template

31. © 2013 Pearson Education, Inc. Publishing as Prentice Hall31 with Microsoft ® Office for Mac 2011 Create a Document Using a Template You can: –Save the template as a Word document, then substitute your information in the indicated locations –Remove unneeded elements that are included in the template

32. © 2013 Pearson Education, Inc. Publishing as Prentice Hall32 with Microsoft ® Office for Mac 2011 Create a Document Using a Template

33. © 2013 Pearson Education, Inc. Publishing as Prentice Hall33 with Microsoft ® Office for Mac 2011 Create a Document Using a Template Content control: text surrounded by brackets –Placeholder text: text that indicates the type of information to be entered

34. © 2013 Pearson Education, Inc. Publishing as Prentice Hall34 with Microsoft ® Office for Mac 2011 Create a Document Using a Template

35. © 2013 Pearson Education, Inc. Publishing as Prentice Hall35 with Microsoft ® Office for Mac 2011 Create a Document Using a Template To remove template controls: –Near the top of the document, select the text in the control that you do not want and the small round circle next to the control –Press Delete

36. © 2013 Pearson Education, Inc. Publishing as Prentice Hall36 with Microsoft ® Office for Mac 2011 Covered Objectives Create a Table Add Text to a Table Format a Table Create a New Document from an Existing Document

37. © 2013 Pearson Education, Inc. Publishing as Prentice Hall37 with Microsoft ® Office for Mac 2011 Covered Objectives Change and Reorganize Text Use the Proofing Options Create a Document Using a Template

38. © 2013 Pearson Education, Inc. Publishing as Prentice Hall38 with Microsoft ® Office for Mac 2011 38 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2013 Pearson Education, Inc. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall