1. Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Chapter 03: Basic Application Software

2. Computing Essentials 2012: Making IT Work for You 3-2 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Competencies (Page 1 of 2) Discuss common features of most software applications.Discuss common features of most software applications. Discuss word processors and word processing features.Discuss word processors and word processing features. Describe spreadsheets and spreadsheet features.Describe spreadsheets and spreadsheet features. Discuss database management systems and database management features.Discuss database management systems and database management features.

3. Computing Essentials 2012: Making IT Work for You 3-3 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Competencies (Page 2 of 2) Describe presentation graphics and presentation graphics features.Describe presentation graphics and presentation graphics features. Discuss integrated packages.Discuss integrated packages. Describe software suites including office suites, cloud suites, specialized suites, and utility suites.Describe software suites including office suites, cloud suites, specialized suites, and utility suites.

4. Computing Essentials 2012: Making IT Work for You 3-4 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Introduction Not long ago, trained specialists were required to perform many of the operations you can now do with a microcomputer.Not long ago, trained specialists were required to perform many of the operations you can now do with a microcomputer. Competent end users need to understand the capabilities of basic application software including:Competent end users need to understand the capabilities of basic application software including: –Word processors –Spreadsheets –Database management systems –Presentation programs

5. Computing Essentials 2012: Making IT Work for You 3-5 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Application Software Application software is end user software that is used to accomplish a variety of tasksApplication software is end user software that is used to accomplish a variety of tasks Two categoriesTwo categories –Basic applications (focus of this chapter) Basic applicationsBasic applications –Specialized applications Specialized applicationsSpecialized applications

6. Computing Essentials 2012: Making IT Work for You 3-6 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Basic Applications Basic applications are also called general-purposeBasic applications are also called general-purpose Common typesCommon types –Word processors –Spreadsheets –Database management systems –Presentation graphics Return

7. Computing Essentials 2012: Making IT Work for You 3-7 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Specialized Applications Also known as special-purpose applicationsAlso known as special-purpose applications There are thousands of programs more narrowly focused on specific disciplines and occupationsThere are thousands of programs more narrowly focused on specific disciplines and occupations Includes:Includes: –Graphics programs –Audio and video editors –Multimedia authoring programs –Web authoring programs –Virtual reality programs –… and more Return

8. Computing Essentials 2012: Making IT Work for You 3-8 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Common Features Graphical User Interface (GUI)Graphical User Interface (GUI) IconsIcons WindowsWindows MenusMenus ToolbarsToolbars

9. Computing Essentials 2012: Making IT Work for You 3-9 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Toolbars Quick access to commonly used commandsQuick access to commonly used commands Contains buttons that provide shortcutsContains buttons that provide shortcuts ExamplesExamples –Standard Toolbar in Microsoft Office Excel 2003

10. Computing Essentials 2012: Making IT Work for You 3-10 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Microsoft Office 2007 & 2010 Office 2010 is the latest version of Microsoft OfficeOffice 2010 is the latest version of Microsoft Office Office 2007 introduced a new interfaceOffice 2007 introduced a new interface –Ribbons –Tabs –Galleries

11. Computing Essentials 2012: Making IT Work for You 3-11 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Making IT Work for You Speech Recognition Allows your voice to control application softwareAllows your voice to control application software For best results, use your voice along with your mouse and keyboardFor best results, use your voice along with your mouse and keyboard –Train the software –Control a program –Dictate a document

12. Computing Essentials 2012: Making IT Work for You 3-12 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Word Processors Used to create text-based documentsUsed to create text-based documents –Memos, letters, and faxes –Newsletters, manuals, and brochures Word processing programsWord processing programs –Microsoft Word –Corel WordPerfect –Apple Pages

13. Computing Essentials 2012: Making IT Work for You 3-13 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Word Processor Features Word WrapWord Wrap EditingEditing –Thesaurus –Find and Replace –Spelling and grammar checkers FormattingFormatting –Font and font sizing –Character effects –Bulleted and numbered lists

14. Computing Essentials 2012: Making IT Work for You 3-14 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Word Processor Case Creating a FlyerCreating a FlyerCreating a FlyerCreating a Flyer Creating a ReportCreating a ReportCreating a ReportCreating a Report

15. Computing Essentials 2012: Making IT Work for You 3-15 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Creating a Flyer Return

16. Computing Essentials 2012: Making IT Work for You 3-16 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Creating a Report Return

17. Computing Essentials 2012: Making IT Work for You 3-17 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Spreadsheets Programs that organize, analyze, graph, and otherwise manipulate numeric dataPrograms that organize, analyze, graph, and otherwise manipulate numeric data Spreadsheet programsSpreadsheet programs –Microsoft Excel –Corel Quattro Pro –Apple iWork's Numbers

18. Computing Essentials 2012: Making IT Work for You 3-18 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Spreadsheet Features Workbook filesWorkbook files Worksheet or spreadsheet or sheetWorksheet or spreadsheet or sheet FormulasFormulas FunctionsFunctions Analytical graphs or chartsAnalytical graphs or charts What-if AnalysisWhat-if Analysis

19. Computing Essentials 2012: Making IT Work for You 3-19 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Spreadsheet Case Creating a Sales ForecastCreating a Sales ForecastCreating a Sales ForecastCreating a Sales Forecast Creating a ChartCreating a ChartCreating a ChartCreating a Chart Analyzing Your DataAnalyzing Your DataAnalyzing Your DataAnalyzing Your Data

20. Computing Essentials 2012: Making IT Work for You 3-20 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Creating a Sales Forecast Return

21. Computing Essentials 2012: Making IT Work for You 3-21 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Creating a Chart Return

22. Computing Essentials 2012: Making IT Work for You 3-22 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Analyzing Your Data Return

23. Computing Essentials 2012: Making IT Work for You 3-23 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Database Management Systems (DBMS) A database is a collection of related dataA database is a collection of related data Comprised of tables, queries, forms, and reportsComprised of tables, queries, forms, and reports Microsoft Access is the most popular desktop database management softwareMicrosoft Access is the most popular desktop database management software

24. Computing Essentials 2012: Making IT Work for You 3-24 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Database Features RelationalRelational TablesTables –Records –Fields Record sortingRecord sorting QueriesQueries FormsForms ReportsReports

25. Computing Essentials 2012: Making IT Work for You 3-25 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Database Case Creating a DatabaseCreating a DatabaseCreating a DatabaseCreating a Database Creating a QueryCreating a QueryCreating a QueryCreating a Query

26. Computing Essentials 2012: Making IT Work for You 3-26 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Creating a Database Return

27. Computing Essentials 2012: Making IT Work for You 3-27 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Creating a Query Return

28. Computing Essentials 2012: Making IT Work for You 3-28 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Presentation Graphics Programs that create visually interesting presentationsPrograms that create visually interesting presentations Presentation programsPresentation programs –Microsoft PowerPoint –Corel Presentations –Apple Keynote

29. Computing Essentials 2012: Making IT Work for You 3-29 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Presentation Graphics Features Slides or pagesSlides or pages AutoContent wizardAutoContent wizard Design templatesDesign templates Content templatesContent templates AnimationsAnimations TransitionsTransitions Master slideMaster slide

30. Computing Essentials 2012: Making IT Work for You 3-30 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Presentation Graphics Case Creating a PresentationCreating a PresentationCreating a PresentationCreating a Presentation Updating a PresentationUpdating a PresentationUpdating a PresentationUpdating a Presentation

31. Computing Essentials 2012: Making IT Work for You 3-31 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Creating a Presentation Return

32. Computing Essentials 2012: Making IT Work for You 3-32 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Updating a Presentation Return

33. Computing Essentials 2012: Making IT Work for You 3-33 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Integrated Packages A single program that provides the functionality of several widely used programsA single program that provides the functionality of several widely used programs –Popular with many home users –Classified as personal or home software Advantages are cost and simplicityAdvantages are cost and simplicity Disadvantages are limited functionsDisadvantages are limited functions The most widely used package is Microsoft WorksThe most widely used package is Microsoft Works

34. Computing Essentials 2012: Making IT Work for You 3-34 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Software Suites Collection of separate application programs bundled together and sold as a groupCollection of separate application programs bundled together and sold as a group Four types of suitesFour types of suites –Productivity suites or office software suite (e.g., Microsoft Office) –Cloud suites or online office suites (e.g., Google Docs) –Specialized suites –Utility suites (e.g., Norton Internet Security suite)

35. Computing Essentials 2012: Making IT Work for You 3-35 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Careers In IT Computer trainers instruct new users on the latest software or hardwareComputer trainers instruct new users on the latest software or hardware AttributesAttributes –Good communication skills –Teaching experience –Detail oriented –IT Experience –Comfortable speaking to groups Earning potential of $25,000 to $50,500 annuallyEarning potential of $25,000 to $50,500 annually

36. Computing Essentials 2012: Making IT Work for You 3-36 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill A Look to the Future Agents will help write papers, pay bills, and shop on the InternetAgents will help write papers, pay bills, and shop on the Internet –Intelligent programs that can understand your needs and act to fulfill them. –Currently primitive agents exist, but next generation agents may provide the most efficient way to locate information on the Web

37. Computing Essentials 2012: Making IT Work for You 3-37 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Open-Ended Questions (Page 1 of 2) Explain the difference between general-purpose and special-purpose applications.Explain the difference between general-purpose and special-purpose applications. Discuss the common features of most software programs. Describe the new interface introduced with Microsoft Office 2007 and Office 2010.Discuss the common features of most software programs. Describe the new interface introduced with Microsoft Office 2007 and Office 2010. What is the difference between a function and a formula? How is a formula related to what-if analysis?What is the difference between a function and a formula? How is a formula related to what-if analysis?

38. Computing Essentials 2012: Making IT Work for You 3-38 Copyright © 2012 The McGraw-Hill Companies, Inc. All rights reserved. McGraw-Hill Open-Ended Questions (Page 2 of 2) What are presentation graphics programs? How are they used?What are presentation graphics programs? How are they used? What is the difference between an integrated package and a software suite? What are the advantages and disadvantages of each?What is the difference between an integrated package and a software suite? What are the advantages and disadvantages of each?