1. UNIVERSITY OF NAIROBI BOARD OF POSTGRADUATE STUDIES University of Nairobi ISO 9001:2008 1 Certified http://www.uonbi.ac.ke ADMISSION AND REGISTRATION PROCESS OF POSTGRADUATE STUDENTS Presented by: Prof. G.N. Thoithi Team Members: Prof. C. Okidi, Prof. S.K. Mwea, Prof. E. Mutitu At the Sensizitation Workshop on Postgraduate Matters: 10 th December 2013, at the Central Catering Unit

2. At the end of this presentation participants should be able to describe:  UON Postgraduate Course Application process  UON Postgraduate Course Registration process Objective University of Nairobi ISO 9001:2008 2 Certified http://www.uonbi.ac.ke

3.  Postgraduate Diploma:  Masters degree  Doctor of Philosophy Postgraduate programmes University of Nairobi ISO 9001:2008 3 Certified http://www.uonbi.ac.ke

4.  A. The Application Process  B. The registration Process University of Nairobi ISO 9001:2008 4 Certified http://www.uonbi.ac.ke

5.  Before March every year: BPS makes a call to Faculties/Schools/Institutes to submit available programmes to be offered in the coming academic year (September).  Information required:  Name of course  Admission requirements for Masters:  Upper Second Class  Lower Second Class + Two Years Experience  Pass + Postgraduate Diploma or Five Years Experience  Contact information (Dean, Directors)  Deadlines Call for Programmes University of Nairobi ISO 9001:2008 5 Certified http://www.uonbi.ac.ke

6.  Upon receipt of the information, BPS advertises available programmes in the print media, through UNES.  The Advertisements also appear on the UON website.  Applicants may download the application forms from the website. Advertising University of Nairobi ISO 9001:2008 6 Certified http://www.uonbi.ac.ke

7.  Some Schools have special intakes which may be in January or May.  In this case the Deans or Directors have to liaise with the Director BPS and the MD of UNES for the advertisements. Special Intakes University of Nairobi ISO 9001:2008 7 Certified http://www.uonbi.ac.ke

8.  Two weeks after the deadline for submission of application forms, BPS forwards the same to Faculties/Schools/Institutes for processing. Processing at Faculties/Schools/Institutes University of Nairobi ISO 9001:2008 8 Certified http://www.uonbi.ac.ke

9. Application Form at Schools Applicant Provides  Biodata  Course  Qualification  Year of Last Degree  Other qualifications  Next of Kin  Referees Administrative  Head of Department  Chairman, School Postgraduate Committee  Dean/Director University of Nairobi ISO 9001:2008 9 Certified http://www.uonbi.ac.ke

10.  Faculties/Schools/Institutes shall return processed application forms, to BPS within one month from the date BPS sends the forms to them.  BPS makes quality checks on the forms coming from the Faculties/Schools/Institutes. Application Form at BPS University of Nairobi ISO 9001:2008 10 Certified http://www.uonbi.ac.ke

11. Quality Checks:  Complete forms  Correct Degree Qualification  Class of degree  Bachelors degree  Higher diploma without degree not accepted  Transcripts attached  Copies of degree attached  Relevant experience  Accredited University: Checked at CUE Application Form at BPS University of Nairobi ISO 9001:2008 11 Certified http://www.uonbi.ac.ke

12.  BPS ensures that all eligible applicants receive letters of offer two months prior to the reporting date (June/July).  Letter of offer information:  Letter valid for two years  Degree offered and mode  Reporting date and office  Bank details  Accomodation advice  Fees structure for Year 1, 2; Research funds; Book funds Letter of Offer from BPS University of Nairobi ISO 9001:2008 12 Certified http://www.uonbi.ac.ke

13.  Successful applicants shall pay fees directly to the UNES account at Barclays bank, Account number: 03-073-1021554, Westlands Branch and thereafter proceed to BPS for registration.  Students shall report at the BPS Reception one working day after payment of fees for registration Registration Fee University of Nairobi ISO 9001:2008 13 Certified http://www.uonbi.ac.ke

14.  During registration students shall complete a registration form and provide:  Registration fees.  Fees Three coloured passport size photographs.  Biodata  Degree programme to which admission has been offered.  Degree by thesis or research project  Degree fulltime or part time  Date of registration  Expected date of completion  Sponsor  Citizenship and identity documents  Contact information  Thereafter students sign the data card for issuance of a postgraduate student identity card within two days. Registration Form University of Nairobi ISO 9001:2008 14 Certified http://www.uonbi.ac.ke

15.  Student is issued a student identify card  BPS registry opens student files with:  Application form  Letter of offer  Registration form. Student Identity Card University of Nairobi ISO 9001:2008 15 Certified http://www.uonbi.ac.ke

16.  Lateness:  Late submission of processed forms from the various Schools/Faculties/Institutes  Some are as late as less than 1 week to the opening date.  Scatter Advertisements:  Lone requests for advertising.  Usually for new courses  They cause confusion and waste resources. Challenges University of Nairobi ISO 9001:2008 16 Certified http://www.uonbi.ac.ke

17.  Non-Adherence to admission requirements  In some instances laxity and BPS finds some admitted cases not qualified and rejects them.  Large numbers of eligible applicants:  Over 4000 applicants  Required data capture from the application forms is challenging and requires many man-hours.  We are very happy at the 4 data clerks we were given for 3 months and they are working on the backlog as part of RRI. Challenges University of Nairobi ISO 9001:2008 17 Certified http://www.uonbi.ac.ke

18. BPS Secretariat Acknowledgements University of Nairobi ISO 9001:2008 18 Certified http://www.uonbi.ac.ke

19. ASANTENI University of Nairobi ISO 9001:2008 19 Certified http://www.uonbi.ac.ke