1. Data Governance Project FAMIS 2012
Information Services
School District of Clay County
Carl
Introduces Himeself and Duane
Profile for Clay (Local, Size, Makeup, IS)
Program Description

2. What is Data Governance?
Data governance is a set of processes that ensures that important data assets are formally managed throughout an organization.
Carl

3. Why have a Data Governance Plan?
Ownership of key data elements is often unclear.
The responsibilities of data owners are not well understood.
Data is often stored in multiple locations with no identified single source for the “correct data”.
Data quality is questionable.
Data availability to the right people is sometimes difficult.
Data is released to the public that is in error.
Carl

4. Benefits
Agreement
Empowerment
Accountability
Carl

5. How we’re implementing a Data Governance Plan?
Scope (Deliverables)
Phased Approach (Student Information System, HR/Finance, Other Systems)
Timeline
Roles & Responsibilities
Budget (Total Cost)
Actual
In-kind
Carl

6. Defining Project Scope
Deliverables
Total Project
Define the organization
Provide a draft listing of data elements
Provide the training material
Define the process for validation and making changes
Obtain agreement on data owners and name the data stewards
Train the data stewards
Oversee the validation of data elements for SDCC
Refine and Repeat
Carl

7. 1st Decision Phased Approach
This year as the School District of Clay County converted to the Focus Student Information System, the School District of Clay County had an excellent opportunity to implement a data governance plan. Other systems such as HR/Finance may be going through upgrades or new implementations in the future.
Duane

8. Defining Data Elements Ownership
School District of Clay County Governance Project
DOE DATA ELEMENT
DATA OWNERS
DATA STEWARDS
DOE Required
SYSTEM
FOCUS (Location)
Data Length
Data Type
Data Format
Use
Grades
Permission to Share Lunch Status
Food Services
 Susan Glover Y
Focus
 Classified Tab 1
Alpha
 Y/N L
PK-12
Duane

9. For Example

10. Roles and Responsibilities
In the Data Governance Plan, there are several different roles that work together to make sure that data is handled appropriately and with accuracy.

11. Director, Information Services
The Director of Information Services position is responsible for ensuring that information technology is properly planned for, implemented and effectively maintained to support and enhance business operations and student achievement.
Duane

12. Data Quality Manager
This position is responsible for establishing, improving, monitoring, and training on the data management and data quality processes and programs for the organization.
Duane

13. Database Specialist
This position is responsible for the design and support of an organization’s information assets.
Duane

14. Business/Systems Analyst
This job may reside either in the program area or the technical area. This position has a good working knowledge of how the business and program processes of the organization work from end to end.
Duane

15. Data Owner
The data owner is a member of executive management who ensures the accuracy and integrity for the data elements/categories in his/her area of responsibility.
Duane

16. Data Steward
The Data Steward is appointed by the Data Owner to maintain the data assigned by the governance plan.
Duane

17. How it looks now
Duane

18. Sustainable Commitment
Total Cost of Ownership
Carl

19. Results
Meeting with district departments to train them on the data governance plan and helping them understand the data they own.
Empowering district departments to build in Focus how they will present and enter their data.
Making sure that data entry operators and users are accountable for the security and handling of the district’s data.
Carl

20. Philosophy AUP DL CBT Roster Verification Phase II Tab Building
Phase III Elementary Scheduling
1st ½ Carl
2nd Duane

21. Focus Training/Development
In order to prepare for the transition to the full implementation of Focus, Phase II included collaboration between Information Services, District Departments and Schools. As certain processes and tabs were built in Focus, the following process was used in order to make sure Focus is the best it can be for the district.
Session A
Introduction
Data Governance
Current Tab Layout
Tab Survey
Conclusion
Session B
Tab Design
Tab Entry
Documentation
Session C
Documentation Review
Data Validation/Testing
Schedule User Training
Design Survey
Session D
Project Update
Procedures
Feedback
Duane