1. Cargo & Miscellaneous Billing RA42 Breakout Session SIS – Simplified Interline Settlement

2. September 2008SIS – Materials – RA42 Breakout Cargo & Misc2 Overview of this Presentation  Introduction & Scope of Presentation  Cargo Billing  Audit Trail & Rejection History  Miscellaneous Billing  File Formats  Questions & Answers Orange text denotes non-core functionality.

3. September 2008SIS – Materials – RA42 Breakout Cargo & Misc3 E-Cargo WG Members  Raj Bhavnani, EK (chair)  Myrna Adams, AC  Barbara Foote, BA  Luigi Vitulano, CX  Martina Kusch, LH  Nick Coote, IATA  Gianna Monsch, IATA

4. September 2008SIS – Materials – RA42 Breakout Cargo & Misc4 WG Meetings  February – UK (2 days) (E-Cargo only)  March – US (2 days) (E-Invoicing only)  April – US (2 days)  May – Europe (2 days)  June – Canada (2 days)  4 further conference calls and homework due each meeting  E-Invoicing WG will meet 3 more times

5. September 2008SIS – Materials – RA42 Breakout Cargo & Misc5 Interline Settlement - Now ICH ATPCO (incl F&F pre IDEC Validation) Billed Airline Billing Airline Cargo IDEC File (monthly) Pax IDEC File (monthly) F12 – (weekly) F1 – net amounts of inv F2 - summary Cargo IDEC File (monthly) Pax IDEC File (monthly) F3– (weekly) Paper invoices, with coupon listing, coupons, rejects, supporting documents (monthly) AIA F&F F&F: receives NFP value All: May receive sales records ARC-Compass (NFP storage) Previously released sales record prorate engine prorate engine GDSs BSPs ACH Recap sheets - weekly Settlement sheets – (weekly)

6. September 2008SIS – Materials – RA42 Breakout Cargo & Misc6 Cargo Billing

7. September 2008SIS – Materials – RA42 Breakout Cargo & Misc7 Cargo Billing – with IS  Original Billings  Rejection Memo & Charge Memo (same record but different fields used)  Correspondence  Can also be sent outside of Integrated Settlement (e.g. via email)

8. September 2008SIS – Materials – RA42 Breakout Cargo & Misc8 Cargo Billing – Original Billings Billed Airline Integrated Settlement Billing Airline Enabling Processes Billing & Invoicing Processes Central Repository “Digital Signature” Company Enabling Processes Settlement Processes ICHACH Processes at time of Sales NFP engine ARC COMPASS™ Prorate Engine IS-WEB IS-XML IS-IDEC Other (TBD) IS-WEB IS-XML IS-IDEC Billing File / Data (similar to today) Billing File / Data (similar to today) *Core / non-core file formats have not yet been fully defined

9. September 2008SIS – Materials – RA42 Breakout Cargo & Misc9 Cargo Billing – RMs, CMs, Correspondence Billed Airline Integrated Settlement Billing Airline Enabling Processes Billing & Invoicing Processes Central Repository “Digital Signature” Company Enabling Processes Settlement Processes ICHACH Processes at time of Sales NFP engine ARC COMPASS™ Prorate Engine IS-WEB IS-XML IS-IDEC Other IS-WEB IS-XML IS-IDEC Billing File / Data (similar to today) Billing File / Data (similar to today) *Email / other for correspondence is a unilateral choice made by the billing airline Email or Other (correspondence only)

10. September 2008SIS – Materials – RA42 Breakout Cargo & Misc10 Correspondence – With IS  Correspondence can include an “authority to bill” flag which identifies when the authority to bill has been issued  Not tied to settlement periods like transactions in Integrated Settlement – real-time and similar to e-mail but via IS-WEB interface  Validation ensures no “cross-over” – correspondence can only be in reply to another correspondence (or 3 rd - stage RM) and cannot be out-of-order

11. September 2008SIS – Materials – RA42 Breakout Cargo & Misc11 Audit Trail (Cargo Only)

12. September 2008SIS – Materials – RA42 Breakout Cargo & Misc12 Audit Trail & Rejection History (Cargo)  With operational data being stored:  Future records (e.g. rejections) don’t need supporting documents re-attached  IS-WEB can be used to search and take action on previous billings:  Search & browse through all records for which your carrier billed or was billed  View audit trail of linked correspondences, rejections, and original billings  Find outgoing correspondences that haven’t been responded to  Go directly to appropriate action

13. September 2008SIS – Materials – RA42 Breakout Cargo & Misc13 Audit Trail Analysis & Reporting (Cargo)  Search by defined record fields  Drill down through defined record fields and structure  Viewing and downloading of analysis (reporting) available  Actions (where applicable):  View the rejection history  Create a rejection memo  Create correspondence

14. September 2008SIS – Materials – RA42 Breakout Cargo & Misc14 Cargo & IATA e-freight  Currently all cargo attachments are “electronic presentation” (scanned images or other visual representations)  When IATA e-freight is fully implemented:  Most records will be “e-electronic” (a structured, machine-readable format) and the format will be required by IS  Both the billed and billing carriers will have digital copies of some records, which will no longer need to be attached in IS  Before e-freight is fully implemented, carriers may bilaterally choose to send the e-electronic records or to not send any records

15. September 2008SIS – Materials – RA42 Breakout Cargo & Misc15 Miscellaneous Billing

16. September 2008SIS – Materials – RA42 Breakout Cargo & Misc16 E-Invoicing WG Members  Michael Uebber, LH (chair)  Malcolm Baddeley, BA  Carol Davis, DL  Raj Bhavnani, EK  Connie Dahl, NW  Darrell Haskin, NW  Adina Minculescu Bilbie, RO  Nick Coote, IATA  Gianna Monsch, IATA

17. September 2008SIS – Materials – RA42 Breakout Cargo & Misc17 Miscellaneous Billing Billed Airline Integrated Settlement Billing Airline Enabling Processes Billing & Invoicing Processes Central Repository “Digital Signature” Company Enabling Processes Settlement Processes ICHACH Processes at time of Sales NFP engine ARC COMPASS™ Prorate Engine IS-WEB IS-XML IS-IDEC Other IS-WEB IS-XML IS-IDEC Billing File / Data

18. September 2008SIS – Materials – RA42 Breakout Cargo & Misc18 Charge Categories & Charge Codes  Miscellaneous submissions to be based on the IATA Aviation Invoice Standard, which includes Charge Categories and Codes  Charge Categories and Charge Codes uniquely categorise the Miscellaneous billings and allow them to be sent to the correct person/department and posted automatically to the correct account

19. September 2008SIS – Materials – RA42 Breakout Cargo & Misc19 Charge Categories & Charge Codes  Examples from Ground Handling Charge CategoryCharge Code GroundHandlingBaggage GroundHandlingCargo GroundHandlingCatering GroundHandlingCrew Transportation GroundHandlingDeicing GroundHandlingLounge GroundHandlingMiscellaneous

20. September 2008SIS – Materials – RA42 Breakout Cargo & Misc20 Miscellaneous Supporting Documents  As with Pax and Cargo, Miscellaneous has two types of supporting documents:  Electronic Presentation - Supporting document that is digital but not in a defined and structured format. The document might be a PDF file or an image that a computer can read but not extract data from.  E-Electronic Document – Supporting document that is in a defined and structured format which can be parsed by a computer. Example formats are IDEC, XML, or CSV.

21. September 2008SIS – Materials – RA42 Breakout Cargo & Misc21 E-Invoicing WG Through November  Will finalise the definition of Charge Categories and Charge Codes and the associated record structures  Will decide which supporting documents should be “e- electronic” and will define those formats.  The decision to require e-electronic supporting documents will be based on volume and the ease of conversion into the “e- electronic” format. (Some supporting documents can never be “e-electronic”.)  Will define a mechanism for “Central Control”  A carrier will be able to see a report of all outgoing billings for all input types a given period.

22. September 2008SIS – Materials – RA42 Breakout Cargo & Misc22 Cargo & Miscellaneous File Formats ProcessIS-IDECIS-XMLIS-WEB Cargo – Original Billing* Cargo – Rejection & Charge Memos* Cargo – Correspondence* Miscellaneous – All * Non-core file formats have not yet been defined; “Other” (such as CSV) will be non-core and based on carrier needs; carriers can unilaterally decide to send correspondence via email  Cargo formats subject to change based on costs and carrier demand  See ‘IS Interfaces & Validation’ presentation for more information

23. September 2008SIS – Materials – RA42 Breakout Cargo & Misc23 Thank you. Email: sis@iata.org SIS Website:  www.iata.org/whatwedo/finance/clearing/sis/index.htm www.iata.org/whatwedo/finance/clearing/sis/index.htm