1. 1 Email Writing by Ruth Anderson Practice ( 练习 ) and Assignment ( 任务 )

2. 2 Now it’s time for some work Email Walkthrough

3. 3 We are going to walk through writing an email. –So take out a piece of paper and a pen. Here is this week’s writing assignment ( 任 务 ) :

4. 4 Assignment ( 任务 ) #3: Email Due: On or before the next afternoon class (Week 13) Based on Exercise 3.3 on page 51 of the textbook. Write a confirmation email to Sonja Haarstrup. Use the outline that is part of the assignment, not an outline you created for class.

5. 5 Assignment ( 任务 ) #3: Email Due: On or before the next afternoon class (Week 13) If your teacher is Ruth, send the email to : ruthinchina@gmail.com ruthinchina@gmail.com If your teacher is David, send the email to: david@themaninchina.com david@themaninchina.com The assignment ( 任务 ) is the email itself ( 本身 ) – do NOT ( 不 ) include an attachment. Use proper ( 正确 ) email formatting ( 版式 )

6. 6 Assignment ( 任务 ) #3: Email Due: On or before the next afternoon class (Week 13) The subject line should read: Assignment #3: The greeting should be to Sonja and the body of the email should be what you would write to Sonja in a confirmation email.

7. 7 Assignment ( 任务 ) #3: Email Due: On or before the next afternoon class (Week 13) Sign off with a complete ( 全部 ) signature ( 签名 ) block. Your signature block should include your name, under that your student number and under that your class.

8. 8 Email Walkthrough Let’s start with the “to:” line. Who ( 谁 ) is the email going to? That’s right, me. So, this is how your practice email should start: To:

9. 9 Email Walkthrough Let’s start with the “to:” line. Who ( 谁 ) is the email going to? That’s right, me. So, this is how your practice email should start: To: ruthinchina@gmail.com

10. Next comes the subject line: Your email: 10 To: ruthinchina@gmail.com Subject: Email Walkthrough The subject line should read: Assignment #3:

11. 11 To: ruthinchina@gmail.com Email Walkthrough Next comes the subject line: Your email: The subject line should read: Assignment #3: To: ruthinchina@gmail.com Subject: Assignment #3: Confirming your May 3 talk to MSBA

12. Now for the greeting. Who should the greeting be to? To: ruthinchina@gmail.com Subject: Assignment #3: Confirming your May 3 talk to MSBA 12 The greeting should be to Sonja

13. Now for the greeting. Who should the greeting be to? To: ruthinchina@gmail.com Subject: Assignment #3: Confirming your May 3 talk to MSBA 13 To: ruthinchina@gmail.com Subject: Assignment #3: Confirming your May 3 talk to MSBA Hello Sonja, The greeting should be to Sonya

14. To: ruthinchina@gmail.com Subject: Assignment #3: Confirming your May 3 talk to MSBA Hello Sonja, Now for the body of the email: 14

15. To: ruthinchina@gmail.com Subject: Assignment #3: Confirming your May 3 talk to MSBA Hello Sonya, Now for the body of the email: 15 To: ruthinchina@gmail.com Subject: Assignment #3: Confirming your May 3 talk to MSBA Hello Sonja, Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah. … Blah blah, You’ll get to work on the actual content in a minute. For now I want you to just look at the formatting and layout.

16. To: ruthinchina@gmail.com Subject: Assignment #3: Confirming your May 3 talk to MSBA Hello Sonja, Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah. … Blah blah, Finally, let’s add the signature block: 16

17. To: ruthinchina@gmail.com Subject: Assignment #3: Confirming your May 3 talk to MSBA Hello Sonya, Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah blah, To: ruthinchina@gmail.com Subject: Assignment #3: Confirming your May 3 talk to MSBA Hello Sonja, Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah. … Blah blah, Wang Xinyu (Jane) 1201060328 4B Finally, let’s add the signature block: 17 This is what I want your signature ( 签名 ) block to look like whenever ( 每逢 ) you send me an email. It is just like the name block on assignments:

18. To: ruthinchina@gmail.com Subject: Assignment #3: Confirming your May 3 talk to MSBA Hello Sonya, Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah blah, To: ruthinchina@gmail.com Subject: Assignment #3: Confirming your May 3 talk to MSBA Hello Sonja, Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah, blah. Blah, blah, blah, blah. … Blah blah, Wang Xinyu (Jane) 1201060328 4B Finally, let’s add the signature block: 18 Notice ( 注意 ) the blank lines between paragraphs Notice ( 注意 ) everything lines up on the left Notice ( 注意 ) the greeting has a blank line after it

19. Content What do you need to say in the body of your email? For that we need to look at the outline that comes with the assignment. 19

20. Outline Exercise 3.3 20

21. Summary Statement: I want to tell you.... Confirming our arrangements for you to speak on Thursday, May 3. 21 Write an opening paragraph based on this summary statement.

22. Background: 22 You would have already given her the background when you spoke to her on the phone, you don’t need to include any other background in the confirmation email Talked with you January 24.

23. Details: What: Speaking to Members Mid-Town Society of Business Administrators (MSBA) - audience 25 to 35 MSBA members Your subject: Strategies for Selling Canadian Products in China Where: Meeting location – Norlander Inn (include street address – you will have to create this) When: Meeting date: first Thursday, May (May 3) - I will meet you in lobby at 5:00pm –bar open 5:00pm –membership meeting 5:30pm –dinner served: 6:00pm –you introduced: 6:45pm. speaking time 45 minutes –meeting adjourned: 7:30 We will supply AV equipment required - VCR and LCD projector; You will bring your laptop 23 Use as many paragraphs as you feel you need to confirm these details.

24. Closing Statement: Members eager to hear from you. Looking forward to your talk. Thanks. 24 Include these closing statement items in your closing paragraph.

25. So here is an example of how your email might look before you send it. 25 Hello Sonja,

26. That’s all for today 26

27. So here is an example of how your email might look before you send it. 27 Hello Sonja,