1. Sometimes, Tables can be confusing

2. Power of charts Why use charts and graphs?
Gives reader a compact and structured version of the data.
Many details can be shown in a small space.
Shows the differences and patterns in a set of data.
Reader can see immediately major similarities and differences without having to compare and interpret figures.

3. Main Purpose
The main purpose of graphs is to show information that cannot be easily read from a data table.
It can be very difficult to readily ‘see’ trends and contrasts in a table.

4. A Graph can paint a clearer picture

5. These days, presenting data is quite easy
There is a lot of computer software available that makes it easy for the user to input data, make charts and graphs, present information creatively, and write reports.
MS PowerPoint is presentation software commonly used to prepare a slide show presentation.
MS Excel is spreadsheet software that allows the user to easily input data as well as create colorful charts and graphs.
MS Word is word-processing software that can help the user put together a final report.

6. General Principles Make sure to choose an appropriate graph.
The graph/chart should help the reader see the overall patterns and details.
The graph should be easy to interpret and analyze.

7. Commonly used visual tools
Charts/Graphs:
Bar
Line
Pie
XY Scatterplot
Pictograph
Thematic Map

8. Bar Chart/Graph
Bar graphs compare the values of different items in specific categories or at specific points in time.
Bar graphs are simple to create and easy to interpret.

9. Bar Chart (Example)
Vertical Bar Chart
Horizontal Bar Chart
Normally, we use a horizontal bar chart when there are:
variables with long names
many variables

10. Group bar chart and Stacked bar chart
Easy to compare the different categories with one another.
Stacked Bar Chart
Group Bar Chart
Total value of categories are easily visible.

11. Line Graph Line graphs show the progression of values over time.
Easy for the eye to follow.
Easy to get a clear picture of the trends in data.
Easy to see when major changes occurred.

12. Take a ride on a line graph
Click on the link below to take a ride on a line graph that shows the price of housing from As you are watching, try to feel the trend that is happening. Feel each dip and bump along the way. Try to visualize what the line graph looks like.

13. Line Graph (Example)

14. Area graphs
Area graphs show the actual value each series contributes to the total.
Area graphs show patterns created over time.
Good for illustrating situations with only a few parts that have simple development patterns.

15. Area Graph (Example)
Source: GMR 2002

16. Pie Chart Suitable for illustrating percentage distributions.
Displays the contribution of each value to a total.
Best suited for overviews.
Should not have too many sectors – max. 5 or 6.

17. Pie Chart (Example)

18. XY ‘Scatter-Plot’ Graph
XY ‘scatter-plot’ graphs plot values in one series against those in another.
Compares pairs of values (coordinate pairs).
Shows correlations between data topics –
e.g. shoe size to height.

19. XY Scatter Plot Graph (Example)

20. Thematic Maps
Thematic maps plot values on geographical maps, showing variation in the values by geographical boundaries.
Central Highlands

21. Thematic Map (Example)
Primary Completion Rate – Viet Nam
Central Highlands
Extracted from presentation of DEVINFO - UNICEF

22. Before Preparing Charts
Who is the target audience?
What is their level of understanding?
What are their interests?
Role of charts in conveying your message
To show trends
To show contrast
To show magnitude, percentage
How will the charts be presented?
In color, B&W?
In a publication, as a presentation using overhead projector?
What chart is the best?
Bar, pie, line, maps…..

23. After Making Charts Is it easy to understand?
Too fancy, too dull, too much, too little?
Does this give the message that I would like to convey?
Does it show what I want it to?
Can this chart be misinterpreted?
Am I giving the wrong message?
Is it self-contained?
Title
Legend
Axis title
Scale
Sources
Other relevant information
Is the chart in right place?

24. Conclusion
The main purpose of a graph/chart is to show information that cannot be easily read from a data table.