1. Database Management Systems Pierce College Part B

2. Module 6: Database Development Lecture 1: Introduction to Microsoft Access 2010 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems2

3. Introduction Links Database design basics for Access 2010 - (20 minutes) http://office.microsoft.com/en-us/access-help/database-design-basics-HA010341617.aspx?CTT=1 Make the switch to Access 2010 – great as overview (20 minutes) http://office.microsoft.com/en-us/access-help/make-the-switch-to-access-2010-RZ101791922.aspx?CTT=3 **Getting started with Access 2010 (includes video) (40 min) http://office.microsoft.com/en-us/access-help/getting-started-with-access-2010-HA010341722.aspx?CTT=3 Demo: Bring your business data together in an Access database (6 minutes video – 20 min for text version) http://office.microsoft.com/en-us/access-help/demo-bring-your-business-data-together-in-an-access-database-HA010255203.aspx?CTT=1 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems3

4. Other Reference Links Structure of a database Access 2007 text version (20 minutes) http://office.microsoft.com/en-us/access-help/learn-the-structure-of-an-access-database-HA001213954.aspx?CTT=3 Access 2007 reserved words and symbols (20 minutes) http://office.microsoft.com/en-us/access-help/access-2007-reserved-words-and-symbols-HA010030643.aspx?CTT=1 Access 2010 specifications (20 minutes) http://office.microsoft.com/en-us/access-help/access-2010-specifications-HA010341462.aspx?CTT=1 Access Glossary (5 minutes scan) http://office.microsoft.com/en-us/access-help/access-glossary-HA010218202.aspx?CTT=1 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems4

5. Scenario 1: O.U.R. Hospital Employee Training Database You’ve been tasked to create an Access database to be used for scheduling and tracking training courses for your hospital’s employees. Along with HIPAA training for new employees, and CPR/1 st Aid certification and re-certification courses for all employees, you also need to schedule training on the new Electronic Medical Records (EMR) system that is being implemented. While all employees will be trained, they don’t all take the same EMR training modules. 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems5

6. Module 6: Database Development Lecture 2: Microsoft Access 2010 Structure and Navigation 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems6

7. Create Database & Navigation **Access 2010 Database Tasks (15 min Read; 1 hr Study) http://office.microsoft.com/en-us/access-help/access-2010-database-tasks-HA101829991.aspx?CTT=5&origin=HA010341722 Create an Access database (15 min Read; 1 hr Study/do) http://office.microsoft.com/en-us/access-help/create-an-access-database-HA010341576.aspx?CTT=1 Guide to the Access 2010 user interface (15 min Read; 1 hr Study/do) http://office.microsoft.com/en-us/access-help/guide-to-the-access-2010-user-interface-HA010341735.aspx?CTT=1 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems7

8. Module 6: Database Development Lecture 3: Microsoft Access 2010 Tables 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems8

9. Create Tables Introduction to tables (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-tables-HA010341584.aspx?CTT=1 Create tables for a new database (40 minutes) (online training - this feeds to “Design the tables for a new database” series link on right side) http://office.microsoft.com/en-us/access-help/create-tables-for-a-new-database-RZ101772997.aspx Online training series of 9 videos with practices, quizzes, and Quick Reference Cards: (40-50 minutes each) Use “Design the tables for a new database” (online series) only for this lecture module. The others will be referenced in subsequent slides. http://office.microsoft.com/en-us/access-help/design-the-tables-for-a-new-database-RZ101772996.aspx Introduction to data types and field properties (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-data-types-and-field-properties-HA010341783.aspx 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems9

10. Working with relationships “Create relationships for a new database” (online series) (40-50 minutes) http://office.microsoft.com/en-us/access-help/create-relationships-for-a-new-database-RZ101772998.aspx Article: Guide to table relationships (20 minutes) http://office.microsoft.com/en-us/access-help/guide-to-table-relationships-HA010120534.aspx?CTT=1 Microsoft video on database relationships using Access 2007 (7 minutes) http://office.microsoft.com/video.aspx?assetid=ES010277683&vwidth=884&vheight=540&CTT=11&Origin=HA010254901 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems10

11. Working with data Restrict data input by using a validation rule (20 minutes) http://office.microsoft.com/en-us/access-help/restrict-data-input-by-using-a-validation-rule-HA010341586.aspx Add a calculated field to a table (20 minutes) http://office.microsoft.com/en-us/access-help/add-a-calculated-field-to-a-table-HA101820564.aspx?CTT=1 Introduction to importing and exporting data (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-importing-and-exporting-data-HA101790599.aspx?CTT=1 Video: Import data to an Access database (6 minutes) http://office.microsoft.com/en-us/access-help/video-import-data-to-an-access-database-VA101815333.aspx?CTT=3 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems11

12. Module 6: Database Development Lecture 4: Microsoft Access 2010 Queries 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems12

13. Create queries links Introduction to queries (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-queries-HA010341786.aspx?CTT=1 Create queries for a new database (online series) (40 minutes) http://office.microsoft.com/en-us/access-help/create-queries-for-a-new-database-RZ101772999.aspx?CTT=1 Video: Calculate values in a query (3 minutes) http://office.microsoft.com/en-us/access-help/video-calculate-values-in-a-query-VA101822639.aspx?CTT=3 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems13

14. Create expressions links Video: Create an expression (6 minutes) http://office.microsoft.com/en-us/access-help/video-create-an-expression-VA101812615.aspx?CTT=3 Article: Create an expression (20 minutes) http://office.microsoft.com/en-us/access-help/create-an-expression-HA010341590.aspx?CTT=1 Article: Use the expression builder (20 minutes) http://office.microsoft.com/en-us/access-help/use-the-expression-builder-HA101812460.aspx?CTT=3 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems14

15. Module 6: Database Development Lecture 5: Microsoft Access 2010 Forms 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems15

16. Create forms links Article: Introduction to forms (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-forms-HA010343724.aspx?CTT=1 Create a form by using the Form tool (20 minutes) http://office.microsoft.com/en-us/access-help/create-a-form-by-using-the-form-tool-HA010341567.aspx?CTT=3 Create a form by using the Form Wizard (20 minutes) http://office.microsoft.com/en-us/access-help/create-a-form-by-using-the-form-wizard-HA010341568.aspx?CTT=3 Create forms for a new database (online series) (40 minutes) http://office.microsoft.com/en-us/access-help/create-forms-for-a-new-database-RZ101773001.aspx 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems16

17. More forms links Video: Set the record source for a form or report (3.5 minutes) http://office.microsoft.com/en-us/access-help/video-set-the-record-source-for-a-form-or-report-VA101814106.aspx?CTT=1 Create a tabbed form (20 minutes) http://office.microsoft.com/en-us/access-help/create-a-tabbed-form-HA010341583.aspx?CTT=3 Video: Pivot your data in Access (6.5 minutes) http://office.microsoft.com/en-us/access-help/video-pivot-your-data-in-access-VA101842926.aspx?CTT=1 Create PivotTable or PivotChart in a desktop database (20 minutes) http://office.microsoft.com/en-us/access-help/create-pivottable-or-pivotchart-views-in-a-desktop-database-HA101901543.aspx?CTT=3 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems17

18. Module 6: Database Development Lecture 6: Microsoft Access 2010 Reports 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems18

19. Create reports links Introduction to reports (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-reports-HA010343725.aspx?CTT=3 Create a simple report (20 minutes) http://office.microsoft.com/en-us/access-help/create-a-simple-report-HA010341579.aspx?CTT=3 Create a grouped or summary report (20 minutes) http://office.microsoft.com/en-us/access-help/create-a-grouped-or-summary-report-HA010341571.aspx?CTT=3 Video: Set the record source for a form or report (review from forms) (3.5 minutes) http://office.microsoft.com/en-us/access-help/video-set-the-record-source-for-a-form-or-report-VA101814106.aspx?CTT=3 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems19

20. More reports links Create reports for a new database (online series) (40 minutes) http://office.microsoft.com/en-us/access-help/create-reports-for-a-new-database-RZ101773004.aspx?CTT=1 Video: Use conditional formatting on reports (5 minutes) http://office.microsoft.com/en-us/access-help/video-use-conditional-formatting-on-reports-VA101814119.aspx?CTT=1 Video: Highlight data on forms by using conditional formatting (5.5 minutes) http://office.microsoft.com/en-us/access-help/video-highlight-data-on-forms-by-using-conditional-formatting-VA102438087.aspx?CTT=3 Display comparative data visually with data bars (20 minutes) http://office.microsoft.com/en-us/access-help/display-comparative-data-visually-with-data-bars-HA101851088.aspx?CTT=1 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems20

21. Module 6: Database Development Lecture 7: Microsoft Access 2010 Database Administration & Security 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems21

22. Access Security and Administration Introduction to Access 2010 security (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-access-2010-security-HA010341741.aspx Create strong passwords (20 minutes) http://www.microsoft.com/security/online-privacy/passwords-create.aspx Compact and repair a database (20 minutes) http://office.microsoft.com/en-us/access-help/compact-and-repair-a-database-HA010341740.aspx?CTT=1 Archive Access data (20 minutes) http://office.microsoft.com/en-us/access-help/archive-access-data-HA010288259.aspx?CTT=3 Protect your data with backup and restore processes (20 minutes) http://office.microsoft.com/en-us/access-help/protect-your-data-with-backup-and-restore-processes-HA010341510.aspx?CTT=1 Use sandbox mode in Access 2010 (20 minutes) http://office.microsoft.com/en-us/access-help/use-sandbox-mode-in-access-2010-HA010342092.aspx?CTT=1 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems22

23. Module 6: Database Development Lecture 8: Microsoft Access 2010 Advanced Topics 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems23

24. Access Templates Using Templates in Access 2010 (video) (2 minutes) http://office.microsoft.com/en-us/videos/video-get-started-using-templates-in-access-2010-VA101944638.aspx?CTT=3 Microsoft templates (20 minutes) http://office.microsoft.com/en-us/templates/results.aspx?qu=access&av=zac Introduction to the Access 2010 templates (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-the-access-2010-templates-HA010341734.aspx?CTT=1 Video: Modify the Access 2010 templates (3.5 minutes) http://office.microsoft.com/en-us/access-help/video-modify-the-access-2010-templates-VA101794442.aspx?CTT=3 Build an Access database to share on the Web (20 minutes) http://office.microsoft.com/en-us/access-help/build-an-access-database-to-share-on-the-web-HA010356866.aspx?CTT=3 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems24

25. Access Programming and Macros Create a data macro (20 minutes) http://office.microsoft.com/en-us/access-help/create-a-data-macro-HA010378170.aspx?CTT=1 Video: Create a user interface (UI) macro (4 minutes) http://office.microsoft.com/en-us/access-help/video-create-a-user-interface-ui-macro-VA101814109.aspx?CTT=3 Video: Introduction to the Macro Builder (3.5 minutes) http://office.microsoft.com/en-us/access-help/video-introduction-to-the-macro-builder-VA100393510.aspx?CTT=3 Introduction to Access programming (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-access-programming-HA010341717.aspx?CTT=3 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems25

26. Advanced Access Links Ten quick tips to help work more efficiently in Access 2010 – Video (3.5 minutes) http://office.microsoft.com/en-us/access-help/video-ten-quick-tips-to-help-work-more-efficiently-in-access-2010-VA101831095.aspx?CTT=1 Create dynamic reports in Access using linked tables – Article (20 minutes) http://office.microsoft.com/en-us/support/create-dynamic-reports-in-access-using-linked-tables-HA001042820.aspx?CTT=1 [Note: this is a previous version of Access but the content is still valid.] Import or link to data in an Excel workbook – Article (20 minutes) http://office.microsoft.com/en-us/access-help/import-or-link-to-data-in-an-excel-workbook-HA010341760.aspx?CTT=1 Split an Access database – Article (20 minutes) http://office.microsoft.com/en-us/access-help/split-an-access-database-HA102749583.aspx?CTT=1 Ways to share an Access database – Article (20 minutes) http://office.microsoft.com/en-us/access-help/ways-to-share-an-access-database-HA010342110.aspx?CTT=1 Create a navigation form – Video (5 minutes) http://office.microsoft.com/en-us/access-help/video-create-a-navigation-form-VA101812613.aspx?CTT=3 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems26

27. Advanced Access Links – (cont.) Access 2010 Custom Themes – Article (20 minutes) http://blogs.office.com/b/microsoft-access/archive/2009/09/25/access-2010-custom-themes.aspx Improve the appearance of your Access forms and reports with Office Themes – Video (8.5 minutes) http://office.microsoft.com/en-us/access-help/video-improve-the-appearance-of-your-access-forms-and- reports-with-office-themes-VA101815213.aspx?CTT=1 Database Tasks using Access 2010 – Article (20 minutes) [NOTE: this is an overview of many Access features. Could be for introduction, or better for overall review.] http://office.microsoft.com/en-us/access-help/access-2010-database-tasks- HA101829991.aspx?CTT=5&origin=HA010341722 Add or change a lookup column (20 minutes) http://office.microsoft.com/en-us/access-help/add-or-change-a-lookup-column-HA010163773.aspx?CTT=1 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems27

28. Transitioning to Access 2013 Discontinued features in Access 2013 (10 minutes) http://office.microsoft.com/en-us/access-help/discontinued-features-and-modified-functionality-in-access-2013-HA102749226.aspx?CTT=1 Access 2013 Quick Start Guide (6 page reference sheet) (20 minutes) http://office.microsoft.com/en-us/support/access-2013-quick-start-guide-HA103673689.aspx?CTT=1 Switching to Access 2013 (20 minutes) http://office.microsoft.com/en- us/support/results.aspx?htags=htgprgntxO15Training&queryid=dbeb016e%2D76d2%2D4041%2Dbd62%2D87210c054359&avg=zac Make the switch to Access 2013 – online training (20 minutes) http://office.microsoft.com/en-us/support/make-the-switch-to-access-2013-RZ102923802.aspx?CTT=1 Training courses for Access 2013 – Reference List (5 minutes) http://office.microsoft.com/en-us/access-help/training-courses-for-access-2013-HA104030993.aspx?CTT=1 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems28

29. Module 6: Database Development Lecture 9: Microsoft Access 2010 SQL 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems29

30. Structured Query Language (SQL) “When you want to retrieve data from a database, you ask for the data by using Structured Query Language, or SQL. SQL is a computer language that closely resembles English that database programs understand. Knowing SQL is important because every query in Microsoft Access uses SQL. Understanding how SQL works can help create better queries, and can make it easier for you to fix a query when it is not returning the results that you want.” http://office.microsoft.com/en-us/access-help/introduction-to-access-sql-HA010341468.aspx?CTT=1 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems30

31. Access SQL (Structured Query Language) Introduction to Access SQL (20 minutes) http://office.microsoft.com/en-us/access-help/introduction-to-access-sql-HA010341468.aspx?CTT=1 Access SQL: basic concepts, vocabulary, and syntax (20 minutes) http://office.microsoft.com/en-us/access-help/access-sql-basic-concepts-vocabulary-and-syntax-HA010256402.aspx Comparison of Microsoft Access SQL and ANSI SQL (20 minutes) http://msdn.microsoft.com/en-us/library/office/bb208890(v=office.12).aspx Microsoft Access SQL Reference (5 minutes) http://msdn.microsoft.com/en-us/library/office/ff841692(v=office.14).aspx Access 2010 Development (20 minutes) http://msdn.microsoft.com/en-us/library/office/ff604965(v=office.14).aspx Get help for built-in functions, properties, macro actions, and SQL keywords (20 minutes) http://office.microsoft.com/en-us/access-help/get-help-for-built-in-functions-properties-macro-actions-and-sql-keywords-HA010357048.aspx?CTT=1 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems31

32. Module 7: Database Security 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems32

33. Module 7: Database Security Lecture 1: CAHIMS 7.1 Privacy & Security Policies & Compliance 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems33

34. Module 7: Database Security Lecture 2: CAHIMS 7.3 Data and Systems Security Management 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems34

35. Module 7: Database Security Lecture 3: CAHIMS 7.4 Disaster Recovery and Business Continuity 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems35

36. Module 8: Testing and Training 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems36

37. Module 8: Testing and Training Lecture 1: CAHIMS 6.1 Testing Methodology and Planning 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems37

38. Module 8: Testing and Training Lecture 2: CAHIMS 6.2 Testing Implementation and Documentation 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems38

39. Module 8: Testing and Training Lecture 1: CAHIMS 5.2 End User Training and Support 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems39

40. Module 9: Capstone Project Applying Documentation and Development Skills in Access 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems40

41. Nurse Rotation Database Access database design and development Team projects Peer review by other teams Documentation requirements: 1.Combined Requirements document (Business, Functional, Technical) 2.Data Dictionary 3.Training Plan & Users Guide 4.Test Plan 5.Combined Governance, Policies and Procedures document 6.Security should be addressed in numbers 1, 4, and 5 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems41

42. Nursing Rotation Scenario It is the first week in your new healthcare database career/(internship???). The IT Manager comes to you (all the new interns??? If team work is desired) and says “I think I have just the project for you to get your feet wet. It will be a chance for you to use your Access skills and to work with some of our healthcare staff. Our house supervisor wants a way to track nursing staff work rotations, make shift changes, and to easily print weekly and monthly reports. Up until now, it has just been tracked in a spreadsheet, but it has limitations. Since we already have the software, we believe using Access will quickly give them the functionality they need at this time without additional software costs. Talk to House Supervisor about the requirements. I estimate it will take you about two weeks (class time). Be sure to document everything so it can be supported by our team.” After talking to House Supervisor, you find that there are 3 shifts a day: 7am-3pm, 3pm-11pm, and 11pm-7am. The following information on each nurse is also needed in the system for the House Supervisor: 4/16/2013 5:00 PMPierce College - CIS260 Database Management Systems42 Nurse name Employee ID Work contact phone and email Home contact phone and email Day Shift Unit/floor PatientID Shift Supervisor Whether it is a federal holiday or not; ideally they only work one major holiday a calendar year. After you think about it, you ask a few more questions and also found out that a nurse isn’t supposed to work two shifts back to back unless in an emergency, nor more than 36 hours a week. Also, the nurse should work the same unit/floor for the week if possible, and should watch the same patient if he/she is still on the floor for the nurse’s next shift for “patient continuity”.