1. Running Effective Meetings: Team Initiated Problem Solving (TIPS) & Intervention Team Meeting Agenda
PBIS Coaches Institute
Placer County Office of Education
January 20, 2015
Your Hosts: Kim Wood & Kerri Fulton

2. Agenda Why use TIPS? What have been your roadblocks?
Meeting Roles & Structure
Problem Solving: It shouldn’t create a problem!
Monitoring progress…The rest of the story
Running effective meetings in Tiers II & III

3. Why use the TIPS meeting agenda & Intervention Team meeting form?
A clear model with steps for problem solving routine
Access to the right information at the right time in the right format
A formal/ predictable process that a group of people can use to build and implement solutions
To use data for progress monitoring and for decision making we need to engage in problem solving that provides access to the right type of current data, a system/process for using those data and strategies for using those during the problem solving process.
Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B

4. Getting Started? or Getting Stuck?
Discussion: What have been your roadblocks?
Lead your team through the “TIPS Meeting Foundations Checklist” (Worksheet 16) and/or “TIPS Coaching Fidelity Worksheet”
Go from this…
to this!

5. (TIPS) Research To Date:
Todd, A., Horner, R., Newton, J.S. Algozzine, B., & Algozzine, K. (2011). Effects of Team-Initiated Problem Solving on Practices of School-wide Behavior Support Teams. Journal of Applied School Psychology
Todd, A. W., Newton, J. S., Algozzine, K., Horner, R. H., & Algozzine, B. (2013). The Team Initiated Problem Solving (TIPS II) Training Manual. Eugene, OR: University of Oregon, Educational and Community Supports.

6. Improving Decision-Making
PROBLEM
PROBLEM SOLVING
SOLUTION

7. 8 Keys to Effective Meetings
1. Organization (team roles, meeting process, agenda)
2. Data (right information at right time in right format)
3. Separate (a) Review of On-going Problem Solving
(b) Administrative Logistics and (c) New Problem Solving
4. Problems are defined with precision
5. Solutions are comprehensive and built to “fit”
6. “Action Plans” are added for all solutions
7. Fidelity and impact of interventions are reviewed regularly
8. Solutions are adapted in response to data

8. Meeting Foundations Elements
Four features of effective meetings:
Predictability
Participation
Accountability
Communication
Define roles & responsibilities: Facilitator, Minute Taker, Data Analyst
Use electronic meeting minutes format

9. TIPS Meeting Agenda

10. Create Implementation
Team-Initiated Problem Solving II
(TIPS II) Model
Identify Problem
with
Precision
Make Summative
Evaluation
Decision
Identify Goal
for Change
Collect and Use Data
TIPS II Training Manual (2013)
Monitor Impact of
Solution and
Compare Against
Goal
Identify Solution and
Create Implementation
Plan with Contextual
Fit
Implement
Solution with
High Integrity
Refer to the table tents: the focus of this section of the training is on Meeting Foundations, which is the “backbone” of the problem solving process.
On your Table Tent Card. Lost yours? Print from our website.
Meeting
Foundations

11. General Flow of PBIS Team Meeting1
Call meeting to order – Who is present? 2
Review agenda for today 3
Review Current Status – Compare overall levels to goal/norms 4
Discuss previously defined problem(s) – Were solutions implemented? Discuss current data and relation to goal. Better? Worse? Was goal reached? What next?
Match corresponding numbers to TIPS form handout 5
Discuss administrative tasks and any general issues 6
Discuss any new problems – Identify precise problems, develop solution plans (what, who, when), identify goals, determine fidelity and outcome data needed 7
Wrap up meeting – Review date/time for next meeting and evaluate present team meeting.

12. Page 1 a b c d e
Page 2

13. Problem Solving Objectives
Use DATA to define…
a PRIMARY summary statement
a PRECISE problem statement
Objectives
Use data to define a primary summary Statement
Use data to define a precise problem statement 6a

14. Transforming Data into Useful Information
Examine the patterns, trends, peaks
Develop a primary summary statement
Compare your data with the national average 6a

15. 6a Defining Precision Problem Statements:
Look at the Big Picture
Use DATA to refine the Big Picture
Develop PRECISE problem statement
Start with the PRIMARY problem statement 6a

16. Define problems with precision
Designing effective behavior support
Precision Problem Statement
What
Where
When
Who
Why 6a

17. Data you are most likely to need to move from a Primary to a Precise statement:
WHAT problem behaviors are most common?
ODR per problem behavior
WHERE are problem behaviors most likely to occur?
ODR per location
WHEN are problem behaviors most likely to occur?
ODR per time of day
What problem behaviors are most common?
ODR per Problem Behavior
Where are problem behaviors most likely?
ODR per Location
When are problem behaviors most likely?
ODR per time of day
Who is engaged in problem behavior?
ODR per student
Why are problem behaviors sustaining?
Use Drill Down report
WHO is engaging in problem behavior?
ODR per student
WHY are problem behaviors sustaining? 6a
Use Drill Down report

18. Solution Development & Action Planning
Solution Component
Action Step(s)
Prevention
How can we avoid the problem context?
Ex: schedule lunch times, change lighting
Teaching
How can we define, teach, and monitor what we want?
Ex: build “Quiet” curriculum, teach hallway expectations, buy decibel meter
Recognition
How can we build in systematic rewards for positive behavior?
Ex: 3 quiet days = 5 extra minutes of social time (at lunch or end of day)
Extinction
How can we prevent problem behavior from being rewarded?
Ex: public posting of results
Corrective Consequence
What are efficient, consistent consequences for problem behavior?
Ex: continue current system (Major/Minor ODR)
Data Collection
Implementation fidelity?
Ex: walkthrough reports, observations, self-assessments
Impact on student outcomes?
Ex: SWIS ODR data
Pick one or a few! 6b

19. Identify a Measureable Goal
Goals allow you to analyze, monitor, and adjust professional practice.
“Reduce hallway ODRs by 50% per month (currently 24 per month average).”
SMART Goals:
Specific
Measurable
Achievable
Relevant
Timely 6c

20. Implement, then measure fidelity
Define ways the team will assess the fidelity and impact of the chosen intervention or solution components.
Evaluation Plan for monitoring fidelity of implementation
AND impact on student behavior
• Evaluate fidelity of implementation compared to the goal
• Define how, when, criteria
• Evaluate effect of solutions on student behavior (impact) as
compared to the goal
• Define data to be used, how often and criteria
• Data analyst with data summaries and data access 6d

21. Did we do what we said we were going to do?
Evaluation Planning:
Did we do what we said we were going to do?
And, did it have an impact?
Evaluation Plan for monitoring fidelity of implementation
AND impact on student behavior
Establish a fidelity check routine that relates to Implementation
A 1-5 scale is used for all questions, with up to three questions per week
At staff meeting, use fist of five while asking questions
In staff room, create number line poster with questions 6e

22. Meeting Evaluation
The team rates itself (are we using our time wisely, are we doing what we said we would do, and is it having an impact on student behavior/academics)?
Space to capture ideas for things the team can do to improve for next time. 7

23. Intervention Team Meeting Agenda (Tier II/III)

24. Intervention Team Meeting Template:
Worksheet 8, Tier II
Page 1 of 2
Intervention Team Meeting Template:
Use for Tier II & III Intervention Team Meetings
Tier II Group Interventions
Tier III Individualized Interventions

25. Intervention Team Meeting Template:
Worksheet 8, Tier II
Page 2 of 2
Intervention Team Meeting Template:
Use for Tier II & III Intervention Team Meetings

26. Remember….
The intervention team meeting is not the time to discuss an individual student in great detail.
If a solution or modification cannot be discussed and selected quickly, the team should schedule a follow-up meeting to address that specific issue.
Stick to recommended time
allotments as much as possible!

27. Intervention Team Meeting Role Play Activity

28. Questions? Comments?
Thank you!