1. Managing Large-Scale Library Digitization Projects Via The Cloud CNI Spring 2013 Project Briefing Darryl Stuhr Asst. Director, Digital Projects Electronic Library Tim Logan Associate Vice President Electronic Library

2. Austin Schneider Digitization Consultant Digital Projects Group Riley Digitization Center Stephen Bolech Digitization Specialist - Audio/Video Allyson Riley Digitization Coordinator Eric Ames Digital Collections Curator Darryl Stuhr Assistant Director

3. 240,637 ITEMS ONLINE

4. Served via CONTENTdm

5. Browning Letters Baylor Lariat Baylor Round Ups Baylor Press Releases Spencer sheet music John Armstrong Collection Independence Cemetery Large-scale Projects

6. KWTX News Station Tapes Photograph Projects print & born digital George W. Truett transcription discs Baptist Argus/World periodical WWI class curated collection Gospel Project Spencer Oral History Cassettes Tull Sermons Current Projects

7. 2012 Digital Collection Access

8. Early Projects

9. Excel spreadsheets Sheets stored on individual workstations Centralized - Project Management System LAMP-based Difficult to scale to multiple projects Early Projects

10. Number of Collections Online

11. Sample Workflow

12. Current Infrastructure

13. DOCUMENT COLLABORAT E DESIGN DEVELOP TRACK TRAIN MONITOR Project Management Flow

14. Meeting notes Supports audio and images, documents OCR images Publish Cloud-based Evernote

15. Project collaboration Project planning Invitations to staff To-dos Discussions Project document storage Basecamp

16. Visual workflow designer Mac OS and iOS iPad version fast Publish design multiple formats OmniGraffle

17. Centralized documentation Easy to make change Publish/Print Easy to add visual aids Map workflow to sheet Multi-user editing Comments via email Conditional formatting Publish stats/progress DocumentsSpreadsheets GoogleDrive

18. iPad GoogleDrive

19. Monitor Basecamp GoogleDrive Evernote Dropbox Notifications Daily briefings Weekly Stats Hojoki

20. Student Scheduling Equipment Scheduling Project Scheduling ScheduleSource

21. Evernotefreecloud Basecampsubscription cloud SaaS OmniGraffle$50 OS X iOS GoogleDocs free institution subscription cloud SaaS Hojokifree cloud iOS/Android ScheduleSource subscription $5/student, per month SaaS Management Tools

22. Project Tracking GoogleDocs

23. Project Tracking

24. Single Process Project Tracking

25. KWTX Video GoogleDocs Scripts

26. Too many concurrent projects Lag between student work and QC Set internal deadlines that align with semesters Equipment fails Software fails Lessons Learned

27. Q & A Darryl Stuhr Asst. Director, Digital Projects Electronic Library Tim Logan Associate Vice President Electronic Library http://goo.gl/Me3Cvgoo.gl/Me3Cv

28. Darryl Stuhr Asst. Director, Digital Projects Electronic Library Tim Logan Associate Vice President Electronic Library Visit Us http://digitalcollections.baylor.edu http://blogs.baylor.edu/digitalcollections/ctions/ http://www.flickr.com/photos/baylohttp://www.flickr.com/photos/baylordigitalcollections https://www.facebook.com/BaylorDigitalCollections/BaylorDigitalCollections http://www.baylor.edu/lib/http://www.baylor.edu/lib/digitization/ Thank You http://digitalcollections.baylor.edu