1. Managing Project Management with SharePoint & BrightWork
This is where I would talk about who I am and what I have to do with BrightWork (use at RFC).

2. Collaboration Spectrum
Enterprise Project
Management
MS Project and
Project Server
High
Degree of strict control needed over time, cost and resources
Low
BrightWork
on SharePoint
Project
Management
Work Management
SharePoint
Doc. Mgmt & Team
Collaboration
Who needs BrightWork
Low Degree of structure & coordination needed High

3. Key areas where SharePoint aids Project Management
Document Management
Issue Management
Risk Management
Change Control
Organization
Things that SharePoint on its own does well—organization being one thing that it could do better with

4. Keys to Organization Team conversation/collaboration Documents
Deliverables
Project Information for Reporting
Consistency/Repeatability
SharePoint stores this information but doesn’t let you use it.

5. BrightWork adds Project Management Value
Easily customizable project site templates for consistent/repeatable organization of project information
Out of the Box Choices
IT Project Manager with MSF built in
Business Project Manager
Agile Developer
Issue Manager
I’m gong to focus on IT because that’s the one that I have used.

6. IT Project Manager Based-on Microsoft Solutions Framework
You can also customize the templates to your organization.
In one of the solutions, BrightWork delivers the complete MSF (Microsoft Solutions Framework) deliverable set for IT projects under license from Microsoft …

7. BrightWork adds Project Management Value (Continued)
Customizable Quick Launch for your process
Reporting on status, risks, issues, deliverables
Organizing and reporting on projects at a portfolio level
Using information more effectively…organize documents better, report on stored information, organize entire projects, re-use and recreate effective templates.

8. Reporting Across Sites and Lists
The web parts are very customizable from the UI – no programming needed
Advanced users can add their own XML queries to the web UI. The UI comes with a BrightWork and custom gallery for queries

9. Hierarchy/Portfolio Structure For Reporting Across Projects
BrightWork supports a very simple but visible project hierarchy, where projects can have sub-projects and so on
BrightWork also supports Portfolio, where seemingly random projects can be grouped for reporting purposes

10. BrightWork adds Work Management Value
An Advanced List Settings page that includes:
Unique reference numbering schemes
notifications on item assignment/unassignment
Indelible comment/conversation history
Field value change tracking and history

11. Enhancing SharePoint Lists User specifiable attributes
This advanced settings page allows users to turn on/off the following attributes on each list: Reference numbering, notifications on assignment, comment history, change history

12. BrightWork at GMAC-RFC
Initial State:
Documents on shared drives
Difficult to navigate, inconsistent folder structure, inconsistent versioning, inconsistent deliverables templates
Project Managers only team members tracking risks/issues, able to access data for reporting 
Consider adding 1-2 pages that describe the process/approach an organization should take if interested in using this framework.  Consider adding the risks involved. (and how we can help)
Minimally, we need to get Digineer’s (and your) contact information in the slide deck.   It would be great if we could have a 1-page Digineer overview with our contact info on it

13. BrightWork at GMAC-RFC
Final State
All project data available to Enterprise Project Office in real time (or at least updated weekly) without additional PM time investment
All projects using same set of deliverables templates
All projects have project websites with consistent look and feel and consistent organization of documents and controls
All projects have consistent documentation of project controls and status information

14. BrightWork at GMAC-RFC
Easier for team members to transition between projects because of process consistency
Easier for portfolio managers to be aware of status of all projects
Easier to consistently report information across projects and programs
Easier to discuss process changes because everyone has the same starting point

15. No Product is a Silver Bullet
Excellent Project Managers do not equate to consistent project management
Consistent project management requires controlled processes and buy-in from PMs and team members
Buy-in is achieved through involvement in decisions and mentorship
SharePoint/BrightWork SME
Project Management Process SME
Constant improvement should be expected

16. SharePoint Portal: Project Overview Report

17. SharePoint Portal: Issue Mgmt

18. My Site: Work and Alert Mgmt.

19. Summary SharePoint helps to manage projects consistently
BrightWork helps to manage SharePoint
BrightWork is for organizations that are not quite ready to fully utilize Project Server but are ready to more effectively use project information
BrightWork provides out-of-the-box customization of SharePoint that would be very time consuming and expensive to do in-house and is constantly working to improve and enhance the product
At RFC, we went through 3 beta versions and 2 fully functional versions in the span of a year, with the V2 being a huge step forward from V1 and even now, three months later, I am floored at the improvements and additional webparts they have released in such a short span of time.

20. Getting Started with BrightWork
Contact BrightWork for a trial
Pilot on a few projects
Request feedback from PMs about customization to their needs and processes
Introduce to team with training
Provide support and ongoing training

21. For More Information Visit BrightWork’s Website for
Datasheets, Demos and Evaluation Materials, etc.
your questions to
Call
(617) (US) or (Europe)
Attend or view a webcast
Second Tuesday of Every month!
9am PT, 12:00pm EST, 5pm GMT
Past Microsoft Executive Circle webcast viewable on-demand