1. Civil Rights Data Collection (CRDC) SY 2013-14

2. Schedule Update Current Status: About 6 and 1/2 weeks behind schedule What does this mean? ◦ Pilot occurs mid-November ◦ Opening of submission system occurs no earlier than late November What’s causing the delay? ◦ Several new features of the submission system that need to be fully tested before launch. It’s important to OCR and NCES that they get it right. What’s the impact? ◦ The delayed launch will also delay the due date for final CRDC submissions.

3. CRDC Data Submission LEA School C School B School A LEA can delegate data entry/upload for specific CRDC questions to individual schools Flat File Upload Online Data Entry LEA can upload flat files and/or enter data through the online system. Uploaded flat files will prepopulate online data entry tables. To change uploaded data, either edit the data in the online system or upload a new flat file. Data Check & Certification Streamlined data check allowing users to select new “reason codes” to clear multiple warnings. Final reports will include both PDFs for each school and complete data files for download.

4. Online Data Entry: User Interface More intuitive, user-friendly navigation: ◦ Definitions and instructions will be placed on the same screen as data entry tables with links to FAQs, tip sheets, and helpful hints. ◦ Two data entry modes: (1) Select a CRDC question and enter data for multiple schools, and (2) Select a school and enter data for all CRDC questions. ◦ LEAs will be able to combine data entry through the web-interface and flat file uploads to complete the CRDC. ◦ Auto-calculated totals by race/ethnicity, gender, and grand totals (example table structure below, rows & column orientation subject to change)

5. Home Screen New unique username & password for each users. Not the same as AWS username and password

6. Pop-Up Window

7. Landing Page New due date, 75 days after opening Comprehensive collection of all resources Add new users, manage permissions &Opt- in or out Error & data reports Viewable for ED, SEA, and some charter schools New functionality to download LEA file Select csv file

8. User Roles The primary point of contact and/or superintendent will be able to ◦ Give access to certain sections of the CRDC to other individuals in the LEA to directly enter/upload data for only the selected section (e.g., allow the Human Resources Office to directly enter/upload data on teacher FTE counts and total teacher salaries). ◦ Give access to school personnel to enter/upload data for selected questions (e.g., allow the athletics director to enter interscholastic athletics data without the ability to change (or see) data for other CRDC sections).

9. Data Modules For 2013-14 CRDC will group questions into modules that are often answered by the same office or stored in the same data system. ◦ For example, the discipline data will be grouped together as a “data module” ◦ School-level expenditures will be grouped together as another “data module”.

10. School Status Page Download school data file. Status of data entry (work in progress) Navigate by “data modules”

11. Module Landing Page General Instructions that apply to all tables/questions in “data module” Select a specific table.

12. Data Entry Screen Switch between school mode and table mode navigation. Review errors and warnings for this table. Expandable Q&A’s specific to this question. Auto-totals by race, gender, and grand total.

13. Error Reports The 2013-14 CRDC submission system will have 3 types of edit checks: ◦ Errors which must be corrected prior to certification ◦ Warning which will require an explanation ◦ Warnings which will not require any action by the LEA To reduce the burden on LEAs to draft explanations for warnings, LEAs can select from a series of reason codes to quickly “resolve” warnings to certify. ◦ For example, when a new student enrolls after the Part 1 snapshot and receives a suspension, this often triggers a warning that the number of students suspended exceeds the number of students enrolled. The LEA could select a reason code such as “students transferred-in after fall snapshot date” to resolve all warnings comparing Part 1 membership to Part 2 end-of-year CRDC questions.

14. Navigation Onscreen errors and warnings.

15. Table Error Report Download in excel.

16. CRDC.GRADS360.ORG

17. What we Plan for 2013-2014 Create a submission file using data already collected from districts. CRDC web page / email Dedicated page on our website – Links to the federal sites Docs & communications Dedicated Email for help with the web based tool.

18. Contact Information Marlene Dorenkamp Email: marlene.dorenkamp@iowa.govmarlene.dorenkamp@iowa.gov Phone: 515-281-5507