1. Procurement Systems Integration Integrating P-RAMS and other Procurement Applications in Operations Portal & Client Connection Marcelo Donolo Procurement Specialist, OPCPR Fiduciary Forum, March 2010

2. Objectives 1.Procurement applications in Ops Portal 2.Procurement applications in the Regions 3.Issues with system integration 4.Proposed functional approach to Integration 5.The P-RAMS Dashboard 6.Discussion, Q&A

3. Procurement Applications in Ops Portal

4. 1. Bid Module  Bid Creation & processing 2. Procurement Notices  Publishing (Ads) 3. AML Check & Form-384  Prior Review 4. Contract Awards  Publishing (Awards) 5. Post Review  Supplement to PPR Report 6. Complaints Database  Case Record/Monitor 7. P-RAMS  Risk Management 8. Red Flags Tool  F&C Due Diligence

5. Procurement Applications in Ops Portal 9. Red Flags (in development)

6. Procurement Applications in Ops Portal 9. Red Flags (in development)

7. Procurement Applications in the Regions

8. 1. LCR: SEPA  Procurement plan/mgt 2. AFR: PROCYS  Bid processing/performance mgt 3. MNA: PPR System  Post review report 4. EAP:  Performance tracking tools 5. ECA:  Performance tracking tools 6. SAR:  Performance tracking tools Other Reference Systems: CRPD Database, Debarred Firms Web Site, Suspension Lists (TS, ETS), Procurement Reports

9. Issues with System Integration

10. 1. Anchor Unit (OPCPR) - IT Development under OKSP; Ops Portal/CC - Lead time 8-12 months - Demands come from senior mgt & Regions 2. Regions - Business needs may lack alignment w/ OPCPR IT WP - Regional solutions not scalable to enterprise level - Maintenance costs burdensome 3. End users - Frustrated with yet another system…(which doesn’t necessarily meet TTL’s business needs)

11. Proposed Functional Approach to Integration

12. 1. Integrate what can be integrated - Bank-wide applications talk to each other - Duplicate data entry minimized

13. Proposed Functional Approach to Integration 1. Integrate what can be integrated - Bank-wide applications talk to each other - Duplicate data entry minimized 2. Link what can be linked - Allow regional systems to talk to Ops Portal - Regional autonomy retained

14. Proposed Functional Approach to Integration 1. Integrate what can be integrated - Bank-wide applications talk to each other - Duplicate data entry minimized 2. Link what can be linked - Allow regional systems to talk to Ops Portal - Regional autonomy retained 3. Align future IT development with IL reform & OKSP - Dashboard concept (ORAF) - P-RAMS as a procurement dashboard - Improvement of Client Connection & Ops Portal Function

15. Proposed Functional Approach to Integration 1.Functional Improvements to Portals Procurement plan Procurement plan Recording performance time (business standards) Recording performance time (business standards) Electronic no-objection function Electronic no-objection function Automated Form-384 Automated Form-384 Integration of reference systems (CRPD, TS, ETS) Integration of reference systems (CRPD, TS, ETS) Connected to e-disbursements Connected to e-disbursements

16. Proposed Functional Approach to Integration 1.Functional Improvements to Portals Procurement plan Procurement plan Recording performance time (business standards) Recording performance time (business standards) Electronic no-objection function Electronic no-objection function Automated Form-384 Automated Form-384 Integration of reference systems (CRPD, TS, ETS) Integration of reference systems (CRPD, TS, ETS) Connected to e-disbursements Connected to e-disbursements 2.Technical Improvements (ISG) Faster speed Faster speed Improved reliability Improved reliability Documentum (IRIS replacement) Documentum (IRIS replacement)

17. The P-RAMS Dashboard

18. 1. Main point of entry for procurement data - All procurement data accessible through P-RAMS - Integration and linkages across all modules in Portals 2. Main point of entry for monitoring & reporting - Procurement data extractable from P-RAMS - Substantiates IA capacity/feeds into risk assessment - Centralizes information - Aligns with OKSP

19. The P-RAMS Dashboard

20. Regional Systems

21. The P-RAMS Dashboard

23. Discussion, Q&A