1. Advanced Excel Crash Course By Lori Rayl

2. Tutorial Website http://www.gcflearnfree.org/topics Click Excel 2010 (not the “2010 app” option) Notes/Questions on Card Evaluation at end

3. Excel Basics (from Lessons 1-8) New to 2010 and FAQ Maximum/Minimize the Ribbon 1. Click arrow (upper-right corner) of the Ribbon to minimize 2. Click the arrow again to maximize

4. Customize Ribbon Create groups/add commands Right-click the Ribbon--select Customize the Ribbon Click New Tab (new tab created with new groups) Make sure new group is selected Select command from list click Add or drag commands directly into group When done adding commands, click OK

5. Customize Quick Access Toolbar Add Commands to Quick Access Toolbar: 1. Click drop-down arrow --right of the Quick Access Toolbar. 2. Select command to add Challenge: Lesson 1 Page 7 (customize ribbon, quick access toolbar)

6. Drag and Drop Cells Select the cells that you wish to move. mouse on outside edge of the selected cells (mouse changes from white cross to black cross with 4 arrows) Click and drag cells to new location Release mouse

7. Fill Handle Select cell (s) to fill vertically or horizontally Position your mouse over the fill handle so that the white cross becomes a black cross Click and drag the fill handle until all cells to fill are highlighted. Release the mouse

8. Auto Recover To recover file if forget to save or Excel crashes Click File, click Info. Under Versions. Click on the file to open. A yellow caution note appears on the ribbon click Restore and then click OK. Excel autosaves every 10 minutes If no previously saved versions, browse all autosaved files click on the Manage Versions button select Recover Unsaved Workbooks (illustrated on next slide)

10. Saving To save as Excel 97-2003 Workbook Click File tab. Select Save As In Save as type drop-down menu, select Excel 97-2003 Workbook. To save as PDF File (if sharing but no Excel) In the Save as type menu, select PDF Note: only saves worksheet—for workbook, click Options, Entire Workbook, OK. Challenge: Lesson 5 Page 4 (2003, pdf)

11. Simple Formulas Type in cell where answer will display Operators  Begin with equal sign (=)

12. Cell References in Formulas Type formula you want Excel to calculate For example =75/250 Or type cell references For example =B2/B3 (now changed values auto recalculate) Point and click method (B2 and B3) Challenge Lesson 6, Page 6 (simple formulas)

14. Freezing Rows/Columns Select row below rows want frozen If want rows 1 & 2 to always appear at top of the worksheet even as you scroll, then select row 3 Select column to the right of the columns want frozen If want columns A & B to always appear to the left of the worksheet even as you scroll, then select column C To Unfreeze Panes: Click the View tab Click the Freeze Panes command (drop-down menu appears) Select Unfreeze Panes

15. Print Specialties To Print a Selection, or Set the Print Area: Printing a selection (to choose which cells to print—not entire worksheet Selected cells to print Click the File tab. Select Print to access the Print pane. Select Print Selection from the print range drop-down menu.

16. Print Titles For Titles to appear on each page Click the Page Layout tab. Select the Print Titles command Page Setup dialog box appears Click icon at end of Rows to repeat at top field.

17. Print Titles cont. mouse becomes the small selection arrow Click on rows to appear on each printed page Click the icon at end of the Rows to repeat at top field Repeat for Columns to repeat at left Click OK

18. Print-Fit to One Page To Fit a Worksheet on One Page: Click the File tab. Select Print to access the Print pane. Select Fit Sheet on One Page from the scaling drop-down menu.

19. Excel–Beyond the Basics Hit highlights Lessons 9 thru 21 Challenges end of each Lesson Notes on Card Questions Lessons interest you

20. Lesson 9: Complex Formulas Order of Operations Excel calculates formulas as follows: Operations enclosed in parentheses Exponential calculations (to the power of) Multiplication and division, whichever comes first Addition and subtraction, whichever comes first A mnemonic - Please Excuse My Dear Aunt Sally

21. Lesson 9: Complex Formulas Relative References Relative references can save you time when you are repeating the same kind of calculation across multiple rows or columns Absolute References There may be times when you do not want a cell reference to change when copying or filling cells. You can use an absolute reference to keep a row and/or column constant in the formula.

22. Lesson 10: Functions Functions are Pre-defined Formulas Home Tab, Editing group, AutoSum OR Formulas tab, Function Library group, AutoSum Common Functions =SUM =AVERAGE =COUNT =MINIMUM =MAXIMUM

23. Lesson 11: Sorting Ways to sort Alphabetic Numeric Date/Time Custom Sorting Sorting on Multiple Levels (Sort by, then by….)

24. Lesson 12: Outlining organize your data into groups show or hide them from view summarize data using Subtotal command

25. Lesson 13: Filtering used to narrow down the data in worksheet hide parts of it from view qualify and display only the data that interests you.

26. Lesson 14: Formatting Tables Predefined table styles Home tab, Styles group, Format as Table Filters by default—to remove… Click in table, Design tab, Tools group, Convert to Range

27. Lesson 15: Reviewing/Sharing Workbooks Review Collaborate

28. Lesson 16: Templates File tab, New Examples: Agendas Faxes Expense Reports Inventories Templates are Pre-designed spreadsheets

29. Lesson 17: Charts Graphic picture of data Select cells Include column titles and row labels Insert tab, Charts group

30. Lesson 18: Sparklines New in Excel 2010 Baby Chart—Fits in single cell Highlight row, Insert tab, Sparklines group

31. Lesson 19: Conditional Formatting Visualize cell values using conditional rules If cell value > 100 then cell green To set up: Select cells, Home tab, Styles group, Conditional Formatting To clear: Select cells, Home tab, Styles group, Conditional Formatting, Clear Rules checkbox

32. Lesson 20: PivotTables Summarize and manipulate data To create: Select table or cells Insert tab, Tables group, PivotTable PivotCharts to display PivotTable data

33. Lesson 21: What-If Analysis What-If analysis --to see the effect that different values have in formulas What interest rate do I need for car payment of $400? Goal Seek Scenarios Data tables

34. Evaluation Website: