1. U.S. Department of Veterans Affairs Veterans Health Administration Supportive Services for Veteran Families (SSVF) Program SSVF Grantee Audit Plan Overview Jeffrey Houser, Compliance Officer

2. U.S. Department of Veterans Affairs Veterans Health Administration Overview SSVF Program Office and FSC finalized general audit plan. FSC will provide audit and oversight services for grants awarded by SSVF. Regional Coordinators will provide monitoring and oversight with SSVF. 2

3. U.S. Department of Veterans Affairs Veterans Health Administration Overview Grantee will receive an engagement letter with proposed dates for on site review. Grantee will be notified of documents and key personnel who should be present for site review. FSC and SSVF will conduct a preliminary assessment with documents provided before site review. 3

4. U.S. Department of Veterans Affairs Veterans Health Administration Regulations and Guidance SSVF Program Final Rule – 38 CFR Part 62 Establishes regulations concerning the SSVF Program and is necessary to implement section 604 of the Act, which is codified at 38 U.S.C. 2044. General Administrative Requirements – 2 CFR 215 (OMB Circular A-110) Standards for obtaining consistency and uniformity among Federal agencies in the administration of grants to and agreements with institutions of higher education, hospitals, and other non-profit organizations. Cost Principles – 2 CFR Part 230 (OMB Circular A-122) Principles for determining costs of grants, contracts and other agreements with non-profit organizations. Audit Requirements – OMB Circular A-133 4

5. U.S. Department of Veterans Affairs Veterans Health Administration Audit Summary Risk Assessment –OMB A-133 Single Audit Compliance –Prior Year Single Audit Findings Fieldwork –Unallowable Costs –Proper Application of Indirect Cost Rate Reporting –Management Concurrence / Non-concurrence –Exit Conference (By Phone or On-site) On-going Quarterly Desk Review of Grantee Payments –Reconciliation of Accounting Records, Financial Reports, and Source Documents –Transparency and Compliance Recommendations 5

6. U.S. Department of Veterans Affairs Veterans Health Administration Notable Audit Concerns Program Compliance –Adherence to Grant Agreement and Application –Provisional Caps OMB Circulars –Unallowable Costs –Single Audit Requirements –Inadequate Internal Controls –Indirect Cost Rate Agreement Accountability and Transparency –Adequate Source Documentation –Irreconcilable General Ledger –Business Continuity Plan 6

7. U.S. Department of Veterans Affairs Veterans Health Administration Question & Answers SSVF Program Office Phone: 1-877-737-0111 Email: ssvf@va.gov Website: www.va.gov/HOMELESS/ssvf.asp 7

8. U.S. Department of Veterans Affairs Veterans Health Administration THANKS FOR PARTICIPATING IN THIS WEBINAR! These PowerPoints will be posted on VA’s SSVF Website: www.va.gov/homeless/ssvf.asp Next month’s national call: March 15, 2012 2:00pm – 4:00pm (ET) 8 8