2. Heritage Lottery Fund – Grant Programmes Heritage Lottery Fund Heritage Lottery Fund - Funding the Archive Sector National Archives Event, Bristol Record Office – 6 th June 2014 Kelly Spry-Phare, Development Officer Heritage Lottery Fund: Grants programmes

3. Heritage Lottery Fund – Grant Programmes Heritage Lottery Fund Strategic Framework 2013 – 2018 making a difference for heritage, people and communities making working with us more straightforward

4. Heritage Grants £100,000 + Our Heritage £10,000 to £100,000 Young Roots £10,000 to £50,000 Sharing Heritage £3,000 to £10,000 First World War: Then & Now£3,000 to £10,000 Key Funding Programmes

5. We describe the differences that we want to make to heritage, people and communities as ‘outcomes.’ Your project does not need to contribute towards all of them. Many different combinations of outcomes can make a successful application. We will consider the quality of the outcomes that your project will achieve, which means that contributing towards more will not necessarily make your application stronger. Outcomes – for heritage, for people, for society

6. Why an outcome approach? Why do you want to undertake this project? What difference do you want to make? What results will you achieve? Outcomes are a response to need and deliver change

7. Heritage Lottery Fund – Grant Programmes Outcomes for… HeritagePeopleCommunities Better managed In better condition Better interpreted and explained Identified/ recorded Developed skills Learnt about heritage Changed their attitudes and/or behaviour Had an enjoyable experience Volunteered time Environmental impacts will be reduced More people and a wider range of people will have engaged with heritage Your local area/ community will be a better place to live, work or visit Your local economy will be boosted Your organisation will be more resilient

8. Heritage Lottery Fund – Grant Programmes Open Grant Programmes Scheme NameGrant Size Minimum Requirements Sharing Heritage£3,000 to £10,000 One outcome for people Our Heritage£10,000 to £100,000 One outcome for heritage and one for people Heritage Grants£100,000 to £2,000,000 One outcome for heritage, one for people, one for communities

9. Archives, digitisation and cataloguing can all be funded. We cannot fund the conservation or cataloguing of private collections unless enhanced public access outweighs private gain. How will the original source material be conserved after the project? How can you demonstrate that the original material is at risk of degradation or loss? Is your archive PD 5454 compatible? If not, can you demonstrate that the environmental conditions are suitable for the long term care of your collection? Training and volunteers are important; we can support skills development (e.g. object handling, digitisation, conservation, exhibition design, cataloguing) Activities related to engagement and learning about archives Archive Specific Points

10. How will you select items for digitisation and what kind of digitised material will most help you to meet the aims of your project? Have you considered themes, subject and formats that will suit or target your project audience? What activities / resource will engage them? How will your archive material be accessible in the long term and how will you preserve it? Your staffing for the project – is it compatible with HLF guidance, and does it represent value for money? Lots of guidance is available on our website at: –http://www.hlf.org.uk/HowToApply/furtherresources/Documents/Think ing_about_Archives_people_and_communities.pdfhttp://www.hlf.org.uk/HowToApply/furtherresources/Documents/Think ing_about_Archives_people_and_communities.pdf Think about…

11. HLF can support acquisitions of heritage items and collections Purchase alone is not enough – all projects must meet minimum requirements We will not support purchase that is above market value; independent valuation is required Urgent acquisitions are possible within a single HG round, but you need to demonstrate how the item will be integrated into existing learning programmes Purchase of Items Dennis Potter Archive, Dean Heritage Centre - £125,800

12. Get feedback – speak to the Development Team Be clear – don’t use jargon Read the guidance carefully, use help notes and application checklist Think carefully about your 200 word project summary Don’t start your project before we have assessed it – factor in timescales Check your application, especially the finance section SWIB, Plymouth - £109,300 Some tips…

13. Public and not-for-profit organisations such as: –Community or voluntary groups –Youth clubs or organisations –Charities or trusts –Faith organisations –Parish councils or local authorities Also: –Private owners in cases of clear public benefit Who do we fund?

14. Decision Making Regional / Country Committee make decisions on Heritage Grant applications up to £2 million National Board of Trustees make decisions on applications requesting above £2 million Our Heritage, Sharing Heritage and Young Roots decisions are made once a month at a Small Grants batch meeting

15. Heritage Lottery Fund – Grant Programmes - What is the heritage focus of the project? - What is the need or opportunity that the project is responding to? - Why does the project need to go ahead now and why is Lottery funding needed? - What outcomes will the project achieve? - Does the project offer value for money? - Is the project well planned and financially realistic? - Will the outcomes be sustained after the project has ended? When assessing applications we consider the following:

16. Heritage Lottery Fund – Grant Programmes What is a Project? HLF is a project-specific funder The project must have a clear heritage focus and heritage based activities Main HLF programmes cannot fund conservation work or new facilities alone Projects can last up to 5 years - We recommend that they last no longer than 2 – 3 years maximum Application submitted with clear Project Plan

17. Heritage Lottery Fund – Grant Programmes Small Grant – Sharing Heritage Simple one round form Grants of grants £3,000 up to £10,000 Support projects that explore, share and celebrate local heritage

18. Heritage Lottery Fund – Grant Programmes Applicant: St Neot Local Historians St Neot Local Historians received funding to record the preparations of local community groups and societies in the lead up to a local village festival, the Oak Apple Day, during May. All items collected will form the basis of a new community archive, and there will also be an exhibition, information leaflet and website. St Neot’s Little Acorns and New Oaks

19. Heritage Lottery Fund – Grant Programmes Our Heritage Grants of £10,000 to £100,000 One outcome for heritage and one for people Decision within 8 weeks. No minimum partnership funding, but need some contribution either in cash or in kind

20. Heritage Lottery Fund – Grant Programmes Sensing our Past Applicant: Taunton and Somerset NHS Foundation Trust Project: Sensing our Past A 2 year project to gather people’s stories about Musgrove Park Hospital, Taunton Reminiscence sessions with people with dementia A permanent archive has been created along with an exhibition of this varied history

21. Heritage Lottery Fund – Grant Programmes Mickleton Community Archive Applicant: Mickleton Community Archive Creation of a physical and online archive of Mickleton village over the last 60 years. Volunteers are involved in the research, collation and recording of aspects of Mickleton's social, built and natural heritage. Interpretation panels, heritage trails and resource packs for schools will also be produced

22. LGBT Archive Applicant: Plymouth Pride Forum Grant Awarded: £35,000 The project captured oral histories of older members of Plymouth’s LGBT community as well collected photographs, documents, and memorabilia The created archive formed the basis of an exhibition at Plymouth City Museum and Art Gallery The Plymouth LGBT Archive since is deposited at the Plymouth and West Devon Record Office. The physical collection can now been searched – either in person or on line at www.plymouth.gov.uk/archivescatalogue – held under the collection number 3901 www.plymouth.gov.uk/archivescatalogue http://www.lgbt- history.prideinplymouth.org.uk/http://www.lgbt- history.prideinplymouth.org.uk/

23. Focus on Fielding and Platt Applicant: Gloucestershire Archives Grant Awarded: £42,900 The project involves gathering, cataloguing, preserving, sharing, and celebrating the archival heritage of Fielding and Platt, iron founders and engineers in Gloucester for over a 100 years. The creation of an online catalogue and interactive community project website is currently ongoing and a variety of learning activities and volunteering opportunities offered to the community.

24. Heritage Lottery Fund – Grant Programmes Young Roots Involving young people aged between 11 and 25 in heritage Grants of between £3,000 and £50,000, for up to 2 years Decision in 10 weeks. Delivered through partnerships between a heritage organisation and a youth organisation

25. Harvesting Memories of Mid Devon Applicant: Tiverton and Mid Devon Museum Trust Partners: Young Farmers An intergenerational oral history project to capture and preserve the memories of the changing face of farming in the local area. Celebratory events will be held at local agricultural events over the summer of 2013 to raise awareness for the exhibition and to showcase the success of the project.

26. John Babbacombe Lee – Young Roots Applicant: Exeter Phoenix Partners: Devon Record Office, Exeter Guildhall and Newton Abbot Museum. This project looked at the life of John ‘Babbacombe’ Lee. He was born in Abbotskerswell in 1864. In 1884, he was accused of murder of his employer in Babbacombe, tried at Exeter Guildhall and found guilty. He faced the gallows but he could not be hanged as every time he was placed on the trap door it would not open. Young people looked at Victorian life and then produced an exhibition about John, along with dance and drama performed in Abbotskerswell. This was an imaginative, cost effective exploration of Devon heritage.

27. Heritage Lottery Fund – Grant Programmes First World War HLF are actively seeking projects to commemorate the First World War through our open programmes With our funding, we want to help create a deeper understanding of the First World War and to create a legacy for future generations. Specific Grant Programme developed – First World War: The and Now

28. Heritage Lottery Fund – Grant Programmes First World War – Then and Now New small programme dedicated to First World War now launched. Purpose to allow communities and young people to engage with the Centenary of the First World War The programme will offer grants of £3,000 to £10,000

29. Heritage Lottery Fund – Grant Programmes Wylye Valley in 1914 Applicant: Codford Local History Society, Wiltshire Project: The Society intend to research and publicise the establishment, purpose and social impact of temporary army camps which were set up along the Wylye Valley to train and prepare soldiers from Britain and the commonwealth for battle in France during The Great War. The project will produce heritage trail leaflets, a website and exhibition. Local field trips will be organised for local schools and learning events organised for families.

30. Conflict and Change Applicant: Bodmin Town Council, Cornwall Exploring the Life of VC Private Flynn, a local boy from Bodmin who fought during the First World War and won a Victoria Cross. The project will involve creating an exhibition to be displayed at Bodmin Museum. A booklet and DVD will also be produced to commemorate the centenary of WWI

31. Heritage Grants - Above £100,000 Two round process for all applications Decision on each application round within 3 months Development grants 5% partnership funding for grant requests up to £1 million

32. 1 st Round Application 3 months assessment Development Phase & Review Up to 18 months 2 nd Round Application 3 months assessment Two Round Application Process Project ideas Design briefs Outline proposals Detailed proposals Final proposals Lifecycle of a project Project Enquiry Form 10 days to respond

33. Recent Awards Major Grants Kresen Kernow, Cornwall Council – R1 pass £9.4 million Plymouth History Centre, Plymouth City Council – R1 pass £11.9 million

34. The Enys Project Applicant: Cornwall Council Grant Awarded: £327,900 A grant enabled the acquisition of the Enys Collection and delivered a programme of community learning and involvement The extensive collection consists of a range of estate, manorial, business and family records dating from the 13th to the 20th century, and is considered of prime importance and significance to the history of Cornwall

35. Heritage Lottery Fund – Grant Programmes What can we Fund? Displays / interpretation / exhibitions Costs for running activities Learning materials Equipment Facilities, hire costs – rooms Research and creating records Publicity and marketing Additional staff costs Building repairs and preservation works Storage of records or collections Professional fees

36. Heritage Lottery Fund – Grant Programmes How can we help? The development team can provide advice and support and advise on your project Expressions of interest and enquiry forms are available on the website Our website has publications, case studies, guidance

37. Title of presentation – edit in master Contact Us 01392 223950 Heritage Lottery Fund, southwest@hlf.org.uk 3 rd Floor, Balliol House, www.hlf.org.uk Southernhay Gardens Exeter, Devon, EX1 1NP