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BUSINESS COMMUNITY OPEN FORUM FISCAL YEAR-END
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AGENDA Changes for this year Budget Office Dates Systems Control Changes Accounts Receivable & Inventory Important Date Highlights Communication Plan Additional Updates 2
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CHANGES FOR FYE 2015 Position Distribution Occurs in MSS Dates are changing Analytics Dates Estimated date included on Important Dates 3
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Budget Office FY15 Budget Rollover
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IMPORTANT DATES JUNE 8 FY16 RBC’s available JUNE 8-19 Re-number and delete budget lines JUNE 17 FY15 Perm/Next Year RBCs Due ( to affect FY16 orig. budget) 5
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JUNE 26 FY15 Temp/Curent Year RBCs due JULY 1 FY16 Original Budget Load AUGUST ~24 FY15 Carryforward Load IMPORTANT DATES 6
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Questions? Garth Perry Budget Office 621-1634 perryg@email.arizona.edu
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2015-2016 FY End Rollover Presented by: PRis Cantu
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9 2015-2016 FY End Rollover Position Distribution MSS Transactions in Lieu of Position Funding Tool On Target – June 8th Testing Reports Communication Email Mosaic Community
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10 MSS Position Distribution June 2 nd – Last Day to submit UAccess Financials Account Extensions Before Two-Step Process Begins June 8 th – Position Distribution Available for FY16 Updates June 8 th – FY16 Temp and Perm RBCs Available for Updating July 2 nd – Last Day to approve MSS Position Distribution for Pay Period Ending July 5 th
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Position Distribution Reports
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12 Position Distribution Reports Position Distribution Position Distribution with Budget Position Distribution with Budget & Job Data
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13 Position Distribution Reports July 1 Effective Date - Snapshot as of June 7th July 1 Effective Date – Last Approved Distribution Current Approved Distribution Future Approved Distribution
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14 Position Distribution Reports
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FY End Rollover Schedule
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16 2015-2016 FY End Rollover Schedule Function Column Added
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17 2015-2016 FY End Rollover Schedule www.ubet.arizona.edu
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18 2015-2016 FY End Rollover Schedule Current/New Year Calendars & Schedules
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19 2015-2016 FY End Rollover Schedule Calendar Upload Icon
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20 2015-2016 FY End Rollover Schedule Subscribe to add to Outlook Calendar
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21 2015-2016 FY End Rollover Schedule Merge Calendar View
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Communication
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23 Communication FY End Rollover Information Available on the Systems Control website: www.syscon.arizona.edu
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QUESTIONS?
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ACCOUNTS RECEIVABLE AND INVENTORY TRAINING June 9, 2015 @ 2 – 3 pm Location: Student Union - Rincon Room Register on FSO’s training request form: learning.access.arizona.edulearning.access.arizona.edu 25
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ACCOUNTS RECEIVABLE AND INVENTORY TRAINING Please direct any questions to the FSO Accounts Receivable & Inventory Coordinators 26 Jodi Ketchmark 621-3473 ketchmark@email.arizona.edu Jani Fisk 626-5748 janifisk@email.arizona.edu
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ACCOUNTS RECEIVABLE AND INVENTORY Materiality Approach A/R - $100,000 Inventory - $50,000 If you do not meet the threshold, there are optional instructions to record the A/R and inventory on a YEDI. 27
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ACCOUNTS RECEIVABLE AND INVENTORY The documents will be available at: fso.arizona.edu/financial-management/yearend The documents are due by July 6, 2015 28
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Important Date Highlights 29 Cash receipts - June 30 th Must be received in the Bursar's Office by 3:00 pm DV Approval - June 22 nd Must submit DV Cover sheets and all supporting documentation Asset Transfer and Retirement – June 26th Last day to turn in retirements and transfers to Property Management
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Important Date Highlights 30 Auto Disapproval – June 30th All enroute GEC/TF/SET/DI/CR documents will be disapproved Pcard Transactions Auto Approved – July 9th Transactions with June Post Dates must be finalized by 5pm Year End Documents – July 1 st – July 11th For use by Departments – create by noon approve by 5pm
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Interim Close FY15, Period 12 – June 30 th Reports available July 1 st Reconciliation – July 1 st – July 12 th Use Per. 13 in Analytics for finalized transactions Final Close FY15, Period 12 – July 16 th Final Close FY15, Period 13 – Aug 1 st 31 Year-End Overview
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All Communications will be available on FSO website www.fso.arizona.edu FSO website UAccess Community UAccess Financial listserv University Business Events Calendar (UBET) 32 COMMUNICATION PLAN
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Monday updates Message of the Day Memos on specific topics Contacts: Accounts & Transactions – Contact your fund account General Information or Questions – outreach@fso.arizona.edu 33 COMMUNICATION PLAN
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Accounts & Transactions – Contact your fund account General Information or Questions outreach@fso.arizona.edu 34 COMMUNICATION PLAN
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Additional Updates 35 Vacation payout – available for payouts July 1 st or later ERE Rates are still being negotiated – do not use for budgeting this year Direct Billing ERE for graduate is still pending Admin Service Charge is not final yet
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QUESTIONS?
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