1. PROJECT KICK-OFF Your project name here See Notes for Project Kickoff Guidelines

2. KICKOFF MEETING AGENDA Introductions Message from Project Sponsor Round table discussion – Lessons learned from other projects Review of Project Charter Next Steps Questions & Discussion

3. INTRODUCTIONS Team members Other Stakeholders (E.g. Vendor)

4. INTRODUCTIONS Project Management Office services that are available for this project: Maintain library of tools, processes, templates, and best practices for project and systems development life cycle methodologies Assignment of an experienced, senior Project Manager to large, high risk or strategically aligned IT projects Coordinate training and provide consultation on project management concepts and best practices Improve communication and information sharing for projects Provide project facilities and equipment Conduct project health checks Contact: Pam Fluttert https://uwaterloo.ca/it-portfolio-management/

5. INTRODUCTIONS Project management methodology: Inputs and deliverables vary depending upon project size, complexity, timeline, and project management approach (e.g. agile, interactive, waterfall)project size, complexity approach 4 life cycle phases Initiation: define the project objectives, scope, roles & responsibilities, and obtains authorization to beginInitiation Planning: establish work break down, how it will be achieved, when, and by who. Planning Execution: manage time, scope, procurement, risk, communications, resources, costs/budget, changes, and quality. Track and report on project status.Execution Closure: finalize all activities, complete deliverable(s), measure success, and formally closes the projectClosure

6. SPONSOR MESSAGE What is the history for this project? Current situation? How project success will be measured? 1. University of Waterloo Information Security Architecture Review, Deloitte

7. ROUND TABLE DISCUSSION Lessons learned from other projects: Do’s: Don’ts:

8. PROJECT CHARTER OVERVIEW The objectives of (enter project name) are as follows: 1. Xxx 2. Yyy 3. Etc.

9. PROJECT SCOPE In Scope: Out of Scope

10. PROJECT TEAM Project Role, Name

11. GOVERNANCE Steering Committee:

12. ROLES & RESPONSIBILITIES

13. STRATEGY & PROJECT MILESTONES PhaseMilestonesTarget Date IMMM YYYY IIMMM YYYY IIIMMM YYYY Note: The high level scope, milestones and target dates may change when the project team begins the planning phase of the project.

14. CONSTRAINTS

15. STAKEHOLDERS Stakeholder Analysis

16. STAKEHOLDERS Stakeholder Management Strategy

17. NEXT STEPS Further planning Location and access to project information repository Scheduling project meetings Etc.

18. QUESTIONS & DISCUSSION Questions / Comments?