1. Instructor: Shayna Keces 236-0302, ext. 441 Computer Basics for Seniors. Part 2 Creating an email account April 2004

2. Agenda What is email Creating a web-based email account Common email functions Questions

3. Email Electronic mail Non-secure Can be sent anywhere in world Timing is good for sender as well as receiver Option to telephone tag Address: shayna.keces@library.ottawa.on.cashayna.keces@library.ottawa.on.ca Different from website address

4. Web-based Email Web-based email Program resides on web page Free service Available from any internet computer Must go to website to send/receive mail Attached files may be problem

5. Setting up an email account Terms and conditions, policy agreement Compulsory vs. optional fields Choosing an email address Avoid clever names Be very specific, may need to add numbers Choosing a password Choose one you will remember Should be combination of letters and numbers Sometimes will specify certain no. of characters

6. Creating an email account

7. Email functions Check or read email Create or compose email Create an address book Create a signature Delete or move read messages Printing email messages Options

8. Checking email Go to “Inbox” or “Check Mail” Click on message you want to read (in Yahoo, the words underlined in subject column) After reading message delete or move to other folder “Inbox”, “Back top Messages” or “Check Mail” will get you back to list Next will show you next message

9. Creating an email Click on compose In “To”, type in address of person or insert from address book (make sure you include @yahoo.ca for yahoo addresses unless it is a formal nickname) Subject – brief description of topic (a few words) Cc (carbon copy) will show up on your email Bcc (blind carbon copy) other recipients will not know you’ve sent the extra copy) Save copy to sent folder Save draft (fast save if out of time)

10. Practice Turn to the person next to you and get their email address Click on Compose Put the address in the box labeled “To” by clicking in that box and typing the address (don’t forget the @yahoo.ca) Use Tab key and add subject Hello Make sure there is a checkmark in box beside phrase “Save copy to sent folder”

11. Practice (cont.) Click in the large box below so that you get the blinking cursor and type a brief message Click on the box labeled “Spell Check” to make sure you did not make any spelling errors Type on the box labeled Send

12. Deleting or moving messages Put checkmark beside the items in the inbox which you have finished with Then move or delete all checked items Remember that Delete just moves item(s) to Trash folder After finished empty trash

13. Address book Add addresses from people who send you email Type in new addresses and other information Create lists or groups of addresses

14. Printing email messages Cannot print in compose or whenever you have a box with text in it (eg. Draft) Can print from Inbox Can also print from Sent folder Varies in different web-based email programs

15. Signature Can create a standard end to your emails Most common is name, address and email Used to be cute saying or slogan Can choose to have it added to all emails or just add to specific emails

16. Options Common to most systems Special functions like mail forwarding Establishing preferences Controlling junkmail by filters or blocking addresses Changing passwords or other information provided during signup Some systems may charge for some functions

17. Some Books on Email Em@il by Annalisa Milner 005.369 OUT Understanding FAX and electronic mail by Michael A. Banks 651.79 BAN Reader’s Digest get online! 025.04 R286 Internet E-mail quick tour : sending, receiving & managing your messages online 384.3 Als

18. Some Videos on Email Outlook 2000. 1, Beginning V005.369 O9L Email for everyone V384.34 E53 Using e-mail on the Internet V384.3 U845 Learning Outlook 2000. E-mailing V005.369 O9Lea

19. Some Internet Sources on Email Writing E-mail Messages www.eslnetworld.com/email2.html email.about.com/cs/beginningemail/email.about.com/cs/beginningemail/ a variety of articles on using email. Harness e-mail www.learnthenet.com/english/section/e mail.html