1. Creating and Running an Event

3. Overview Legislation Planning and Running Events Risk Assessments and Safety Inspections

4. Legislation The basis of British Health and Safety Law is the Health and Safety at Work Act 1974 The Act sets out the general duties which employers have towards employees/volunteers and members of the public and employees/volunteers have to themselves and to each other

5. Safety Matters GK Unions has a duty under the law to ensure, so far as reasonably practicable, your health, safety and welfare Moral Legal Financial

6. Taking care of your Members Your role comes with great responsibility Due to the huge variety of activities that our volunteer groups carry out, there are a number of health, safety, welfare and environmental factors to consider As committee members you are responsible for ensuring your group is acting within GK Union’s health and safety procedures in order to protect your members Making decisions to promote a safe and effective Volunteer Group.

7. Planning and Running Events Planning Event/Running Safe Events – putting together an action plan for the event, assigning clear responsibilities. Plan events with Safety in mind, legal responsibility to prevent harm The Venue/location - fire procedures, suitable for activities planned, accessible for people attending, emergency procedures Communicate the Plan - inform committee members of the event plan

8. Controlling Risks Eliminate Reduce Isolate Control Personal Protective Equipment Discipline

9. Risk Assessments Hazard - anything that may cause harm, such as chemicals, electricity, working from height, visit the location to identify Risk - the chance, high or low, that somebody could be harmed by these and other hazards, together with an indication of how serious the harm could be. Evaluate Risks and put in control Measures – The law requires us to do everything ‘reasonably practicable’ to protect people from harm

10. Precautions Can I get rid of the hazard altogether? If not, how can I control the risks so that harm is unlikely? When controlling risks, apply the principles below, if possible in the following order: try a less risky option (eg switch to using a less hazardous chemical); prevent access to the hazard (eg by guarding); organise duties to reduce exposure to the hazard (eg put barriers between pedestrians and traffic); issue personal protective equipment (eg clothing, footwear, goggles etc) Emergency procedures e.g. first aid/fire, for instance, placing a mirror on a dangerous blind corner to help prevent vehicle accidents is a low-cost precaution considering the risks. Failure to take simple precautions can cost you a lot more if an accident does happen.