1. Organizational Structure for Effective School Management
Presented by: Radley D. Reid
April 6, 2010

2. School – Complex Organization
Deals with :
Human Resources
Curriculum
Communication
Resources and Finance
Discipline
Record Keeping
Guidance
School is partially autonomous

3. Types of Organizations in Schools
Individuals, Groups, Committees, Teams, Classes – working together to produce a coordinated organization.
Operates with a mixture of hierarchical and collegial, skewed to collegial.
Continuum from:
Autocratic – Paternalistic – Consultative – Democratic/ Collegial
(Tell) (Sell) (Involve) (Co-determined)
Organization affected by school size and school ethos/ culture.
Causes of negative ethos – lack of communal relationships, and impact of community

4. School as Teams within a Team
Organizing in teams for work distribution, management control, distribution of duties, information gathering and processing.
Types of Teams: HODs, Grade Supervisors, Grade Teachers, Form Teachers, etc…
Working Together in Teams produces greater output. Members believe they are relevant, appropriate and necessary.

5. Leadership More than Management
Involves forward planning, vision, foresight, school development planning, communication, student needs, general administration.
Curriculum leader, financial and resource manager.
Leadership style very important.
Change Agent
All Teachers should be leaders and managers in their own right.

6. Strategic and Critical Management Points and Management Roles
Curriculum :
Broad and balanced
Careful selection of subjects
Appropriately Timed
Teaching styles
Student assessment
Teacher placement.
Classroom Management
Relevant to Student Needs

7. Human Resource Management
Teachers – Recruitment, Training, Motivation, Maintaining interest of students
Right Person influences effective teaching and learning.
Structures must be in place to deal with existence of vacancies to appointment followed by induction, mentoring and appraising.

8. Communication Sharing of information – written, spoken, electronic.
Long, medium and short term.
Extensive in all schools
Two way process - must be sent, received and acted upon.
Barriers to Communication

9. Record Keeping Administrative Teachers’ Records Students’ Records
Personal Information
Registration
Finance and Resources
Teachers
Student Achievement – homework/ classwork/ tests/ exams.

10. Record Keeping Storage – manual/ electronic
Must be valid, reliable, confidentiality maintained.
Moving to electronic saves time, more accurate, allows teachers more time for planning, teaching and assessing.

11. Management of Resources and Finances
Deployment of Limited Resources
Restriction – Government, parents contribution
Budgeting – Appropriate distribution
Contributions
Fund Raising – Care, if excessive, detriment to teaching.
Financial Management – Decision making, management, and accountability.

12. Co curricular Activities
Expensive – sports is expensive
Important for holistic development.
Supply- wide range of activities
Proper Supervision
Proper Planning
Effects – Increased School Spirit and Motivation

13. Discipline Good Discipline advances learning.
Poor discipline crippling to learning.
Importance of Rules
Types of Rules
Effect of Society
Every Staff Member should be a “disciplinarian” leading by example.
Chain of command in dealing with discipline.

14. Guidance Career Guidance – impartional, personalized and systematic.
Helps in selection of subjects and choice of future careers.
Psychological Guidance aids good discipline.

15. Characteristics of an effective school
Good leadership offering breadth of vision and the ability to motivate others
Appropriate delegation with involvement in policy-making by staff other than the head
Clearly established and purposeful staffing structures
Well-qualified staff with the appropriate blend of experience and expertise
Clear aims and associated objectives applied with care and consistency
Effective communications and clear systems of record-keeping and assessment
The means to identify and develop pupils’ particular strengths, promoting high expectations by both teachers and pupils.

16. Characteristics of an effective school
A coherent curriculum which considers pupils’ experience as a whole and demonstrates concern for their development within society
A positive ethos: an orderly yet relaxed working atmosphere
A suitable working environment
Skills of deploying and managing material resources
Good relationships with parents, the local community and sources of external support
The capacity to manage change, solve problems and to develop organically

17. Organizational Structure
Having outlined the processes, conditions, consideration, roles and issues involved in effective school management, duties and responsibilities can now be easily fitted into the organizational chart which emphasizes the team approach.
The structure is essentially for a large school but can be easily modified for a small school.
It shows horizontal as well as vertical relationships for effective management.

18. Suggested Organizational Structure for Effective School Management

19. Suggested Organizational Structure for Effective School Management

20. Suggested Organizational Structure for Effective School Management

21. Organizational Structure
Now fit the responsibilities and role as determined in the body of the document under each position in the organizational chart.
Position
Responsibility/ Role/Duties/Function
Board
2) Principal
3) Vice Principal
4) Grade Sup.