1. Quality Education for a Healthier Scotland Introduction to Projects & Project Management Pauline A. Morrison Project Officer

2. Quality Education for a Healthier Scotland Aim of Session Provide an overview and create a basic awareness of general project management principles Introduce standard processes and templates to use when managing projects

3. Quality Education for a Healthier Scotland Which of these is a project? 1.Responding to a request from the Scottish Government to design a training course by March 2011, for 250 medical staff with a budget of £50,000 2.Responding to a request from your manager to e-mail them a departmental-wide performance report, on the last Friday of each month for the foreseeable future 3.Organising a yearly team building day 4.Completion and submission of Sickness Absence forms to HR on a monthly basis 5.Responding to a request from your manager to design an internal project management training course, for all staff to have been trained by March 2011

4. Quality Education for a Healthier Scotland What is a project? A project features the following characteristics; o Specific start and end date o Series of tasks to achieve a defined outcome or objective o Uses people or resources to achieve that objective

5. Quality Education for a Healthier Scotland Which of these is a project? 1.Responding to a request from the Scottish Government to design a training course by March 2011, for 250 medical staff with a budget of £50,000 2.Responding to a request from your manager to e-mail them a departmental-wide performance report, on the last Friday of each month for the foreseeable future 3.Organising a yearly team building day 4.Completion and submission of Sickness Absence forms to HR on a monthly basis 5.Responding to a request from your manager to design an internal project management training course, for all staff to have been trained by March 2011

6. Quality Education for a Healthier Scotland What is project management? The planning, organising, directing and controlling of........activities, people and money........to achieve a specific objective

7. Quality Education for a Healthier Scotland Project objective….an example Have a relaxing holiday and return to work refreshed and energised...

8. Quality Education for a Healthier Scotland You need to do these main things….. Or else this will happen…..

9. Quality Education for a Healthier Scotland It’s a balancing act! Expectations Time Money/ Resources Quality Scope

10. Quality Education for a Healthier Scotland What is the project life-cycle? Logical sequence of activities to accomplish the project’s goals or objectives InitiatePlanDeliverReviewClose

11. Quality Education for a Healthier Scotland What do you do at each stage? Initiate o Define scope o Develop outline business case * Plan o Identify milestones and outputs o Identify required funding and resources o Identify and analyse risks * o Identify and analyse stakeholders o Undertake E&D impact assessment * o Develop project initiation document

12. Quality Education for a Healthier Scotland What do you do at each stage? Deliver o Communicate with stakeholders o Identify project governance requirements o Identify and undertake commissioning exercises * o Monitor and report on project progress o Manage risks o Record lessons learned Review o Hold post project review meeting Close o Close project

13. Quality Education for a Healthier Scotland Tools to help you in practice ‘How To’ Guides Starting a Project checklist Project initiation document Project plan/Gantt Chart template Resource Analysis toolkit Risk Register template Progress Reporting (RAG) template Financial forecast template Lessons Learned log template Post Project Review Meeting template

14. Quality Education for a Healthier Scotland Any questions?

15. Quality Education for a Healthier Scotland Burning Issues & Troubleshooting