1. STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Stanford Calendar Administrative Associates Conference Embracing Your Role During Times of Change June 17, 2009 Jo-Ann Cuevas-Pagliaro IT Services Emailcalendar.stanford.edu

2. STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Stanford Calendar – It’s coming!  Migration Weekend–July 4 th –Independence Day Sundial data will be migrated to the new Stanford Calendar Webmail will be available throughout the conversion. Sundial will be available throughout the conversion Make sure access rights in Sundial are set exactly the way you want them, by June 24 th (for more information visit: emailcalendar.stanford.edu – checklist). Please do not make changes to your Stanford calendar during the migration weekend. Sundial changes made after 5pm on July 1 st will NOT be migrated to the Stanford Calendar. If you are already using Stanford Calendar, Sundial data will be added to it.

3. STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES What will be migrated?  Meetings Past, present, and future meetings will be migrated All Day Events, Daily Notes Meetings may be divided to three calendars: Calendar, Confidential, and Personal  Locations and Resources Resource names will be updated to their new Stanford Calendar resource name New Contact information available  Tasks Tasks tab shows your Sundial tasks  Centrally managed groups  converted to Distribution Lists – Zimlet–Distribution List Scheduler  Sundial Contacts and Private Groups–NOT migrated

4. STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES What’s In It For Me  Easy web access: type “webcal” at location bar  Integrated Email & Calendar Experience From your email you can Accept (populates webcal) or Decline meetings Easy Access to Stanford Who (with Stanford View)  Create as many calendars as you need  Share your calendar with others  Drag-and-drop web interface  Easier searching for locations, resources, and contact groups  Over the air sync of calendar data to your PDA

5. STANFORD UNIVERSITY INFORMATION TECHNOLOGY SERVICES Training and Information  Sign up for free training Axess.stanford.edu Introduction to the New Email and Calendar Moving from Sundial to Stanford Calendar  Information Stanford Email and Calendar Service Site: emailcalendar.stanford.edu Planning and Preparation–Calendar Migration Checklist Training–email and calendar course schedule (sort by Course Name or Date)  Help–helpsu.stanford.edu