1. R10 SAC REPORT 2006 (Student Activities) Prof. Marzuki Khalid Student Activities Chair Kazuyuki Sudoh Region Student Representative IEEE REGION 10 MEETING Chiang Mai (26 t h -27 th March 2006)

2. 2006 R10 SAC Members u Marzuki Khalid – RSAC u Kazuyuki Sudoh – RSR u Yong Jin Park – RCC u Norman Mariun – Malaysia Sec Chair u Shahidul Islam Khan – Bangladesh Sec Chair u Yasuharu Ohgoe – GOLD (Past RSR) u Darrel Chong – Invited (RAB GOLD Chair) u Cecilia Jankowski – Invited (RAB MD) u Wang Jing Yiyi – Invited (SC2006 Chair)

3. SBs by Region (as of 31 st Dec 2005) RegionSBs SB Chapters WIE Af Gr 182421 275200 393331 460281 583300 672320 756185 82363616 923810023 104394313

4. Region 10 SBs in Terms of Numbers (Latest as of 28 th February 2006) INT'L INST OF INFORMATION TECH – PUNE (Bombay, India) - 440 VELAMMAL ENGINEERING COLLEGE (Madras) - 430 CRESCENT ENGRG COLLEGE (Madras) - 341 NATIONAL TAIWAN UNIVERSITY (Taipei) – 197 KOREA ADVANCED INST OF SCIENCE & TECH (Seoul, Korea) - 186 NATIONAL UNIVERSITY OF SINGAPORE (Singapore) - 173 NATIONAL INSTITUTE OF TECHNOLOGY – KARNATAKA (Bangalore) – 162 NANYANG TECHNOLOGICAL UNIVERSITY (Singapore) – 159 KJ SOMAIYA COLLEGE OF ENGRG (Bombay) – 157 USHA MITTAL INSTITUTE OF TECHNOLOGY (Bombay) -151 NATIONAL CHIAO TUNG UNIV (Taipei) – 144 SEOUL NATIONAL UNIV (COM-019)(Seoul, Korea) – 143 MADAN MOHAN MALAVIYA ENGRG COLLEGE/U GORAK (Uttar Pradesh, India) – 142 TSINGHUA UNIV-QING HUA (Beijing) – 141 DELHI COLLEGE OG ENG (PE-031) (Delhi) - 140 SRI SIVASUBRAMANIYA NADAR COLLEGE OF ENGINEERING (Madras) – 135 SIDDAGANGA INST OF TECH (Bangalore) – 127 J B INST OF ENGINEERING & TECHNOLOGY (Hyderabad) – 119 VISHWAKARMA INST OF TECHNOLOGY (WIE) (Bombay, India) – 108 WATUMMUL INST OF ELECT ENG & COMP TECH (Bombay, India) – 97

5. Membership Stats as of 31 st Dec 2005 R10 Student Membership has increased by 14%

6. New SBs Approved in 2005 u Total: 47 SBs u (List received from C. Eldridge IEEE Students Services on 31 st Dec 2005) u (52 given by Prof. Sankaran) u By Country:  India – 38  Pakistan - 4  Malaysia - 1  Australia - 1  Thailand - 1  Japan – 1  Taiwan - 1

7. Major Activities/Awards of SAC 2006 (Details are given to each Section Chair and SB Chair each year) [1] Student Paper Contests 2006 (DEADLINE FINISHED) Deadline: 28 th February 2006 (1). Undergraduate Contest (2). Postgraduate Contest (All Prizes for both categories will be provided by HQ except for PG Contest Winner USD1,000 Travel Grant) [2] Student Best Website Contest 2006 (DEADLINE FINISHED) Deadline: 15th March 2006 Two Levels: Region 10 and All Regions Region 10 Level (Prizes awarded by Region 10) [3] Larry K. Wilson Award 2005(DEADLINE FINISHED) (Best student volunteer of the year) Deadline: 28 th February 2006 [4] R10 Outstanding Student Branch Award 2005 (DEADLINE FINISHED) Deadline: 28 th February 2006

8. Other Awards/Activities for 2006 (Details are given to each Section Chair and SB Chair each year) u Outstanding Student Branch Counselor & Advisor Recognition Award - $500 and a certificate, applications to HQ. Deadline 30th May, 2006. [Submit nomination form to l.durrett@ieee.org] u AT&T Award - for a Technical project - run by a Branch, funding up to US$1000 - applications to HQ deadline - 1 November, 2006. u Outstanding Student Certificate - 1 Cert per 100 members in a Section, on request from a Section SAC to the HQ. u Leadership Workshops Can be organized by a Section or a Group of Student Branches. (Apply for partial supporting fund from RSAC) [3] Students Professional Awareness Activities (Contact Joey Duvall [j.duvall@ieee.org]) u S-PAC: Student Professional Awareness Conference u S-PAVe: Student Professional Awareness Ventures

9. SAC Activities (Comparisons) Submissions ACTIVITY 200120022003200420052006 STUDENT PAPER CONTESTS (Both UG/PG) 183344374019 WEBSITE CONTESTS 101732252423 LARRY K WILSON AWARD 124454 OUTSTANDING SB AWARD -2222- MEMBERSHIPS 15,660 (31 st Dec’01) 22,393 (31 st Dec’02) 11,823 (31 st Dec’03) 18,253 ( 31 st Dec’04) 20,843 (31 st Dec’05) -

10. Region 10 Website Contest 2006 Phase 1 (Regional Contest) Deadline for 2006 for Region based on 1 st April 2006 URLs submitted have to be frozen Winners for Regional Contest should be sent to Babak Beheshti by 28 th April 2006 for Inter-Regional Contest (Phase 2) Final Results will be out by 3 rd Week of May 2006 A Region has more than 20 entries can submit 3 entries for the Inter-Regional Contest (Between 10-20 can submit 2 entries)

11. R10Website Contest 2006 u At first 23 SBs submitted their intention to participate in the Website Contest 2006 u Eventually 19 submitted their URLs:  India-14  Pakistan-2  Australia-1  NZ-1  Malaysia-1  Current Status – Reviewing Process at the Region 10 Level by 6 Judges  Results will be known by 15 April 2006  Top two from R10 will vie for the Inter-Regional Website Contest

12. IEEE Outstanding Branch Counselor Award u 10 Nominations: R3 (2), R4 (1), R7 (1), R8 (1), R9 (2), and R10 (3) u 3 From Region 10  Dr. S. Balakrishnan (Mepco, India)  Mohd. Amran Mohd. Radzi (Malaysia)  Nisha Kuruvilla (Chengannur, India) u Winner will receive Prize Money (USD500 + Customized Cert + USD200 to SB) u Current Status – Reviewing Process u Results will be out by end of April 2006

13. R10 Outstanding Student Branch Award 2004 u Certificate + US$250 u No Nominations u SAC Meeting proposed to evaluate SB’s performance by studying the Annual Report and Meeting Plan u Next RSAC and RSR should take up this proposal

14. Larry K Wilson Award 2005 (for Best Student Volunteer 2005) 4 Nominations: Mega Joshi (Uttar Pradesh, India) Jaison Abey Sabu (Kerala, India) R. Subramaniam (Tamil Nadu, India) Visan Koshy Varghese (Kerala, India) Award went to: Mega Joshi (Uttar Pradesh, India) Will get a plaque +3 year free Membership Will be invited to SC-GC2006 in Beijing

15. R10 Student-GOLD Congress 2006 HOST: u BEIJING, CHINA u 13 th -17 th July 2006 u Check URL: http://www.r10sc2006.org http://www.r10sc2006.org u Hosted by 4 Beijing SBs u Beijing Univ. of Post & Tech. u Beijing JiaoTong Univ. u Peking University u Tsing Hua University u For more info contact:  Mr. Xin Jing: Email:jx9802@vip.sina.com  Ms. Wang Jingyiyi: Email:wangjingyiyi@126.com

16. IEEE R10 SC-GOLD2006 - Draft Program u PROGRAM u 13th July 2006 (Thursday) Arrival and Registration 18.00:Dinner will be provided at each university Ice Breaking Activity at each University u 14th July 2006 (Friday)  08.30: All participants and invitees take seat in Auditorium  09.00: Speech by Chairman of Organizing Committee (Ms. Wang)  09.10:Opening Speech by R10 Director S. Takeuchi  09.20:Opening Speech by BUPT President  09.35: Coffee/Break  10.00: Special Lecture by IEEE President Michael Lightner (or RAB Director)  10.35: Special Lecture by SAC Vice Chair (Jim Reiss)  11.10: Special Lecture by GOLD Comm Chair on “What is GOLD?” (Darrel/Yasu)  11.40: Photo Session  12.00: Lunch  13.00:

17. 14 July 2006 (Friday Afternoon)  13.00:Training Sessions/Special Lectures (SPAA, How to Organize Vibrant SB, 3 special lectures (30 mins) – Speakers will be decided later by R10 SAC and Committee)  13.10:Special Lecture I (SPAA – J.Paserba)  13.40:Special Lecture II (RAB - C. Jankowski)  14.10:Special Lecture III (Students Activities -M. Khalid)  14.50:Q&A Sessions with IEEE President (or RAB Director), R10 Director, SAC Vice Chair, R10 SAC, GOLD and Staff  15.40: Tea Break  16.00:Tour of BUPT by IEEE VIPs/Speakers (30 minutes)  16.00:GOLD-Student Interaction (60 minutes)  17.00: Tour of BUPT  17.30:Ends  18.00:Bus leaves for Dinner  19.00:SC2006 Formal Dinner and Awards Presentations (GOLD included but paid by GOLD)  21.00:Ends

18. u 15th July 2006 (Saturday) (SC2006) 08.20: All participants take seat (BJTU) 08.30: Student Leadership Training Workshop and Strategic Planning Sessions (Speakers will be decided later) 12.30: SLTW/SP Ends (Lunch) 13.30:Follow BJTU plan of activities Students Activities organized by SC2006 Organizer (this may include presentation by LK Wilson 2005 Award winner, Outstanding R10 SB 2005, Sharing of experiences, etc.) 17.30:Ends u On 15th of July 2006, GOLD will organize their own Congress separately (Yasu will provide inputs on this)

19. u 16th July 2006 (Sunday) Events will be organized at 2 universities (PKU & TH Universities) Branch discussions for the students benefits u 17th July 2006 (Monday) Visit Great Wall / Forbidden City / Market Participants fly out 18 th July 2006 (Tuesday) Fly out PARTIAL TRAVEL SUPPORT IS POSSIBLE USD10k has been allocated for partial travel support from R10 (write to R10 SAC at marzuki@utmkl.utm.my)

20. R10 SBs With LOW MEMBERSHIPS [1] SECTIONSCHOOL/STUDENT BRANCH MEMBER S 2004 MEMBER S 2003 MEMBER S 2002 31-Dec- 04 31-Dec- 03 31-Dec- 02 BANGALOREBLDE ASSOCIATIONS COLLEGE OF ENGR & TECH/KARNATAKA UNIV800 BANGALOREKHAJA BANDA NAWAG COLLEGE OF ENGRG000 BANGALORENATIONAL INSTITUTE OF ENGRG-MYSORE910 BOMBAYIPS ACADEMY-INST OF ENG & SCIENCES800 BOMBAY JAWAHAR EDUCATION SOCIETY'S A C PATIL COLLEGE OF ENGINEERING000 BOMBAYLOKMANYA TILAK COLLEGE OF ENGINEERING000 BOMBAYSANJAY EDUCATION SOCIETY'S COLLEGE OF ENGR110 BOMBAYSHRIMATI INDIRA GANDHI COLLEGE OF ENG000 BOMBAYVEERMATA JIJABAI TECHNICAL INST066 CALCUTTANATIONAL INSTITUTE OF SCIENCE & TECHNOLOGY000 DELHIAJMER ENGINEERING COLLEGE255 DELHIKURUKSHETRA REGIONAL ENG COLLEGE601 DELHIMBM ENGRG COLLEGE/JODHPUR UNIV005

21. R10 SBs With LOW MEMBERSHIPS [2] 31-Dec- 04 31-Dec- 03 31-Dec- 02 HYDERABADGANDHI INST OF TECH AND MGMT000 HYDERABADHYDERABAD UNIV OF/UNIV SCHOOL OF MATH & COMPUTER SCIENCE797 HYDERABADJAWAHARLAL NEHRU TECH UNIV-KAKINADA744 HYDERABADRAJEEV GANDHI MEMORIAL COLLEGE OF ENG & TECH123 HYDERABADSAGI RAMAKRISHNAM RAJU ENGRG COLLEGE100 HYDRABADSREENIVASA INSTITUTE OF TECHNOLOGY & MANAGEMENT STUDIES0010 ISLAMABADTAXILA ENGINEERING AND TECHNOLOGY UNIVERSITY OF132 KARACHIHAMDARD UNIVERSITY330 KERALAAMRITA INSTITUTE OF TECHNOLOGY AND SCIENCE-KOLLAM500 KERALAGOVERNMENT ENGINEERING COLLEGE - SREEKRISHNAPURAM000 KERALATRIVANDRUM COLLEGE OF ENGRG-U KERALA (C-016)112 LAHOREOVERSEAS PAKISTANI SCIENCE AND TECHNOLOGY COLLEGE116 MADRASADHIPARASAKTHI ENGRG COLLEGE000 MADRASADHIYAMAAN COLLEGE OF ENGINEERING010 MADRASALAGAPPA CHETTIAR COLLEGE OF ENG & TECH000 MADRASAMS COLLEGE OF ENGINEERING004 MADRASANNAMALAI UNIV211 MADRASARULMIGU KALASALINGAM COLLEGE OF ENG661 MADRASBHARATH INST OF SCIENCE & TECH/UNIV OF MADRAS010

22. R10 SBs With LOW MEMBERSHIPS [3] 31- Dec-04 31- Dec-03 31-Dec- 02 MADRASGOVERNMENT COLLEGE OF ENGRG-TIRUNELVELI001 MADRASGOVERNMENT COLLEGE OF ENG-SALEM000 MADRASK S RANGASAMY COLLEGE OF TECHNOLOGY310 MADRASMADHA ENGINEERING COLLEGE000 MADRASMAHARAJA ENGINEERING COLLEGE103 MADRASMOHAMED SATHAK ENGRG COLLEGE000 MADRASSREE SASTHA INSTITUTE OF ENGINEERING & TECHNOLOGY000 MADRASSRIRAM ENGINEERING COLLEGE310 MADRASVLB JANAKAKIAMMAL COLLEGE OF ENGRG AND TECH127 NORTH QUEENSLANDPAPUA NEW GUINEA UNIVERSITY OF TECHNOLOGY133 QUEENSLANDGRIFFITH UNIVERSITY - GOLD COAST CAMPUS8103 REPUBLIC PHILIPPINESSANTO TOMAS UNIV OF514 SEOULINHA UNIV957 SRI LANKAUNIVERSITY OF PERADENIYA524 VICTORIANTASMANIA UNIV OF422

23. $50.00 or $100.00 allotment send to Student Branch Counselor upon receipt of annual plan of activities due 1 November $50 for membership <50 and $100 for 50 or more $2.00 per Student Branch member rebate and $1.00 per Branch Chapter member sent to Student Branch Counselor upon receipt of annual report of activities due 1 May Student Branch Financial Support Has Increased in 2004  In addition to the direct support to Student Branches, Sections receive a $3.00 rebate for Student members in the Section  At Region 10 each new SB gets a $50 subsidy upon approval and another $50 if it can retain at least 20 members in the second year  In addition Region 10 provides a $1 rebate for each member in a SB (cheque send to Section)

24. Goals/Proposals for 2006 u [1] Support All Major Activities and Sectional Activities for Students in Region 10 (especially biennial Students Congress for R10)  Great Improvement for R10 Students Congresses  SC2002 – USD4k  SC2004 – USD4k  SC2006 – USD24k  Future SCs – continue the USD24k support

25. Goals/Proposals 2006 (contd) u [2] To increase Student Memberships and Retain Them  (Will work with MDC on Incentives to Sections for Students Moving onto Members Grade)  My Proposal (3 Years Incentives for Sections):  1 st Year: USD2 for the Section when Student (Incl. GSM) move to become a Full Member  2 nd Year: Another USD2 if that Member continues to be a member  3 rd Year: Another USD2 for the Section if the same Member continues his/her membership for another year u Cost to R10  About 18,000 Student Members (if all become members, this will cost R10 USD36,000 in 2007, if 40% then its about USD14,400)  Could balloon to USD42,000 in the third year and further…

26. Goals/Proposals 2006 (contd) u [3] To increase new SBs but also to reduce Inactive SBs  This former has already been done  Still find difficulty to improve conditions of Inactive SBs u [4] Set up a Database of all SAC in Councils/SB Counselors/SAC Chairs/SB Chairs of Sections  This is ongoing u [5] Provide FURTHER support to RAB on the formation of new membership students grade in R10 of “Graduate Students” and “Students” (Undergraduate) [as proposed by RAB]  Would be interesting how GSM can improve students membership and retention

27. Regarding the Regular Student Membership Student Member u (a) A Student Member must satisfy the following conditions (1) carry at least 50% of a normal full-time academic program as a registered undergraduate or graduate student in a regular course of study in IEEE-designated fields; and (2) not yet qualify for Member grade. The total cumulative period for a member to hold the Student Member grade and/or the Graduate Student Member grade shall be limited to 8 years. u (b) Student Members, upon graduation or upon reaching the 8-year limit (whichever occurs first), with at least a baccalaureate or higher degree (or its equivalent) from a school and a designated field on the IEEE REP List shall be transferred to Member grade. u (c) Student Members other than those qualifying under subparagraph (b), upon graduation or upon reaching the 8- year limit (whichever occurs first) shall be transferred to Associate Member grade.

28. Graduate Student Membership (GSM) u In July 2005, RAB members and Regional Activities Department staff made a decision to promote and advertise GSM in 2006 when it will be fully implemented with the new IEEE Business Management System (BMS). u Regional Activities staff will inform individuals that students who are currently attending graduate school and would qualify as GSMs are eligible to be elected/appointed to serve as Section/Chapter/Affinity group officers. u The credentials and achievements of GSMs will allow them to:  Hold office in Section/Chapter/Affinity groups  Vote in IEEE elections  Get more actively involved in IEEE activities as volunteers  IEEE Bylaw I-104

29. Graduate Student Member (GSM) u A GSM must qualify for Member grade and carry at least 50% of a normal full-time academic program as a registered graduate student in a regular course of study in IEEE- designated fields. The total cumulative period for a member to hold the Student Member grade and/or the Graduate Student Member grade shall be limited to 8 years. u GSM upon graduation or upon reaching the total cumulative 8-year limit as a Student Member and/or GSM (whichever occurs first), shall be transferred to Member grade.

30. Summary on GSM u GSM has been implemented finally u IEEE Database at HQ Level will be ready to categorize GSM status as of July 2006 u GSM still pay students fee but will be eligible to vote (as of Sept. 2006) u GSM will be able to hold (volunteer position) office at Section and Chapter Level u SAC Committee proposes to have GRSR (Graduate Regional Student Rep at the Region Level - to be proposed at Fall SAC Mtg)

31. New Activities for Students Coming Up! u DC Exemplary Students Activity Award  RAB approved this Award in the Nov. RAB meeting  First Submission: February 2006  This Award will be given to any Activity organized by any IEEE Student Branch that is deemed beneficial or successful  Criteria will be out soon  Awards in the form of Plaque categorized as Platinum, Gold, Silver or Bronze  Also will be advertised in Virtual Hall of Fame on Student Concourse  Judges: Current and Past SAC Committee  No limit to number of Awards  Submit to getplatinum@ieee.orggetplatinum@ieee.org  Criteria already available now

32. u IEEEXtreme Programming Contest  RAB has approved the Concept (USD20k approved)  Global 24-Hour Programming Contest  Open to a Group of 3 or 4 students (all must be IEEE Student Members)  Teams should register before a certain deadline  Judging – Partly Automated  Branch Counselor to certify  Topics will be given online at 0 hour  Prestigious  Significant publicity in promotion of event  Significant publicity in presenting the Award  Many students will want to participate

33. SPAA Students Professional Awareness Activities u R1-6 under IEEE USA SPAC Funding u SPAA is for R7-R10 under RAB Funding

34. SPAA Criteria u The “Usefulness” of this activity to the students u Also what they can get after the activity…. u For SPAA Funding – apply to Joey Duvall u Funding from USD100~USD1000 may be obtained u Need to submit a proposal and pre-budget- send to j.duvall@ieee.org j.duvall@ieee.org

35. SPAA “Philosophy” u Emphasis on 4 Professional Awareness 4 Professional Development u Promotion to Students 4 Concept 4 Benefits

36. What do we need to address? u Awareness 4 Information Dissemination äWebsite äPromotion u Committee Makeup 4 Establish Regional Liaisons for R7-10 u Identify “Local” Speakers for R7-10

37. SPAAWebsite will be enhanced u Link on Student Concourse (exists) 4 Separate (intermediate) page for SPAA? 4 Translation of pages into separate languages? u Include examples/ideas 4 Successful Programs 4 Others (e.g., venture capitalism) u Revised “Quick Start Guide” u SPAA Event Calendar

38. Example of a SPAC Event proposed by a R10 Student Branch u The student branch of IEEE at National Engineering College (NEC), Kovilpatti, INDIA organized a national level "Student Professional Awareness Conference" (S-PAC) on creating professional awareness and developing management skills among upcoming engineers (5 th Sept 2005). u About 300 delegates from all over the State representing 15 different schools participated in the conference

39. Summary of the Event u Engineering graduates know how to design circuits and write code, but struggle when it comes to planning meetings or organizing presentations. u Engineering schools are reluctant to add these non- technical skills to an already full curriculum. u In reality, these non-technical competencies are just as critical to an engineer's future as his technical training. u Hence the conduct of such programs will certainly help to develop the professional behavior of the Engineers.

40. Promotion of SPAA u At Regional events, etc. u Paraphernalia (Promotional Material) 4 Posters 4 Pens 4 etc.

43. Speakers u No official Speakers Database/list for SPAA u Identify local speakers within areas 4 Begin with prior participants u Examine R8 Professional Speakers list as potential “partnership” opportunity for R8

44. Other Ideas u Worldwide Contest? u Additional SPAA Training for RSACs/RSRs 4 To be conducted at subsequent SAC Meeting(s) - during SAC Overview?

45. Other Important Developments in SAC u Pen Pal Club (set up by 4 SBs in R10) u SLTW ppt will be enhanced by the SLTW Committee – to be shared to all Sections and SBs u SAC is recommending to RAB such that to recommend to Sections to foster greater relationship with their SBs – perhaps one criteria for Best Section Award will be based on this.

46. Pen Pal Club of IEEE R10 SET UP BY 4 SBs : UPVCE, Gujarat JMI, Delhi NUCES, Karachi BUPT, Beijing International Fraternity of IEEE R10 Students To establish a convenient communication channels via Internet to enhance communication & Co-ooperation among SBs and student members To explore common interests To improve English skills Go to www.r10ieeepals.org

47. THANK YOU FOR YOUR ATTENTION

48. RSAC Discussions in San Francisco u Guidelines/Manuals for SB Officers u Academic Calendars between the Regions u Recommend Foster Relationship between Sections and SBs u Mechanism for RSAC/RSR Training in the SAC Committee u GRSR and RSR for Each Region

49. Guidelines/Manuals for SB Officers u SLTW ppt u Do we send this Info of the Branch Office to new SBs? Yes (See Student CD) u SB Officer Handbook u Q&A Type of Manual (this is not available yet) u Igor (R9) to champion this issue

50. Academic Calendars between the Regions u Different academic calendars among regions in Northern Hemisphere and Southern Hemisphere but also among the different countries u Extend the period of application especially for Society based contest u Action Item for RSAC 8, 9 and 10 – to identify the school/college dates

51. Recommend Foster Relationship between Sections, Chapters and SBs u Award to Sections supporting SBs activities (to reccommend) u Sections should have Sections Student Representative (Section SR) u Section and Branch Interactions (organized by Marco and John – get it from the Section Congress website) u Proposal -> For Large and Small Section Awards – make a criteria for interactions between Sections and SBs as a major criteria u Some Inputs from RSRs

52. GRSR and RSR for Each Region u RSR should be an Undergraduate rather than a graduate u Create a GRSR from GSM u SAC Committee will consist of RSAC, GRSR and RSR and also GOLD

53. Some Important Points to Note u 55% of IEEE Members have been IEEE Student Member-> SAC is thus important u RAB has approved USD1,000 per Region matching money for student promotional items u We can get this money if Region support 50% of it. Write to Laura that we wish to print USD1,000 worth of T-shirts for R10 Student Congress (request has to come from the Regional Treasurer).