1. Utilities Drawing Project U N I V E R S I T Y OF K E N T U C K Y

2. I. Project Summary II. Product Deliverables III. Project Schedule IV. Drawing Update Workflow V. Data Maintenance VI. Supporting Documents VII. Open DiscussionTopics

3. I. Goals  Update utility drawings o Field survey will not be performed  Identify areas of uncertainty II. Involved Parties  Campus Physical Plant Division (CPPD) o All campus utilities except telecommunications  Communications & Network Systems (CNS) o Telecommunications infrastructure  Staggs & Fisher (S&F) o Drawing and data development  Facilities Information Services (FIS) o Project Management, information mining, data management & publication  Capital Projects Management Division (CPMD) o Per Diem Agreement Project Summary

4. ProductDeliverables

5. Nine (9) Utility CAD Files and Drawings 12KV Electric Chilled Water Domestic Water Gas Distribution High Pressure Steam Exterior Lighting Sanitary Sewer Storm Water Telecommunications Product Deliverables

6. Two (2) Schematic CAD files and Drawings Chilled Water High Pressure Steam

7. Project Schedule

8. I. Project Kick-Off  Meet & Greet  Confirm Contact List  Review Project Scope II. Data & Drawing Development  Utility priority identified but not fixed  Estimated 11 continuous days to update and develop each utility drawing  Estimated Completion 4 months +/- Project Schedule

9. Drawing Update Workflow

10. Drawing Update Workflow

11. I. Process Summary  S&F coordinates meetings and data review with utilities contact  S&F provides status updates to FIS  FIS supports information requests from utility contact  Utility contact approves drawing for content  FIS approves drawing for standards compliancy  Drawing update complete II. FIS Facilities Library Project Mining Requests  Email o Facilities.Info.Requests@uky.edu Facilities.Info.Requests@uky.edu  Walk-In o Janet Schwartz, Proj. Mgr.  212B1 Peterson Service Building  Phone o Janet Schwartz, Proj. Mgr.  218-3006 Drawing Update Workflow

12. Data Maintenance

13. Drawings received E X I S T I N G W O R K F L O W

14. Data Maintenance P R O P O S E D W O R K F L O W Drawings 90% accurate +/- Updated from Record Drawings Photos, survey, etc.

15. I. Process Summary  Bid Docs Drawing Update o Utility drawings updated from Bid Documents o Features stored on “PLANNED” Layer  Record Drawing Update o Utility dawings finalized after Record Drawings received in Library o Utilities Management approval required II. Mechanism for Updates  Bid Projects o FIS included in Engineer Senior distribution email  Facilities.Info.Requests@uky.edu Facilities.Info.Requests@uky.edu  Non-Bid Projects (e.g., emergency repairs) o Facility Engineer or PM notifies FIS  Facilities.Info.Requests@uky.edu Facilities.Info.Requests@uky.edu  ALL PROJECTS: Ground Open o Facility Engineer or PM notifies FIS  Facilities.Info.Requests@uky.edu Facilities.Info.Requests@uky.edu Data Maintenance

16. III. Future Data Maintenance  FIS o Updates made in-house unless resources unavailable  Staggs & Fisher o Contracted services available when needed o Requires new Per Diem Agreement o Work facilitated by FIS Note: Proposed data maintenance workflow is for CPPD maintained utilities. Data Maintenance

17. Supporting Documents

18. I. Facilities Utilities and Base Map Data  Provided to Staggs & Fisher on CD II. eFacTS Demolished Building Search  Link: http://www.ppd.uky.edu/facilities/document-vault/ http://www.ppd.uky.edu/facilities/document-vault/ To report system issues, contact Facilities.Library@uky.eduFacilities.Library@uky.edu III. Other Supporting Info  2013 Storm Water Drain Marker Map Book o Hardcopy map book of storm water drain location information from field survey Supporting Documents

19. Open Discussion

20. Utilities Drawing Project U N I V E R S I T Y OF K E N T U C K Y