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XBRL Adoption by Tax Administrations Eric E. Cohen Chair, XBRL US; Co-founder, XBRL; Chief Architect, XBRL GL

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Presentation on theme: "XBRL Adoption by Tax Administrations Eric E. Cohen Chair, XBRL US; Co-founder, XBRL; Chief Architect, XBRL GL"— Presentation transcript:

1 XBRL Adoption by Tax Administrations Eric E. Cohen Chair, XBRL US; Co-founder, XBRL; Chief Architect, XBRL GL eric.e.cohen@us.pwc.com

2 What is XBRL? XBRL XML for business reports A transfer syntax An archival format A standardised way to design XML Standards (Not a specific XML standard) Specification: syntax and semantics of taxonomies and instances Optimized for Business Reporting Supply chains working to develop A consortium

3 XBRL GL Fills the GAPS between GAAPS BUSINESS Investors Aggregators RegulatorsCreditorsLendersTaxWebsite Transaction Creation ERP G/L Packages CRM Orders A/P Delivery Customers Orders A/R Delivery 2-way Suppliers One way One way XBRL BUSINESS REPORTING (e-)Business X12, UN/CEFACT Forum, UBL, HR-XML, ACORD, MISMO, and other XML INITIATIVES XBRL GL Journal Taxonomy Detail Accounting recognition/ classification Intra system Detail to summary

4 Why are Tax Authorities Looking at XBRL?  EFiling, eGovernment and other efforts  Representing current eFiling in friendlier face  Financial statements and information  Same payload useful for many purposes, comparable  Note: different jurisdictions and the “books”  Universal audit trail  From transactions through the business reporting supply chain  Other business information  XBRL: Summarized, aggregated, filtered, (sorted)  XBRL GL: Underlying detail

5 XML and Other Reusable Formats Attributes of “standard” formats XMLHTMLASCII FixedCSVExcelDBFEDI Variable length fieldsYes NoYes No No field size limitationsYes No Yes ExtensibleYes*No ** Includes context or field names (“rip and read”) YesNo Yes No Cross-platform, non- proprietary, “universal” Yes No Yes Validation of filesYesNo ** Groups collaborating on definition and interoperability YesNo Yes Selective digital signaturesYes*No Selective encryptionYes*No Standard Office import/exportYes No Not verbose, smaller file sizes******* weaknessstrengthworkaround Note: PDF is a very popular document exchange format, but is primarily designed for human, and not computer, consumption. Likewise, TIF, GIF, JPG, BMP and other binary graphics formats. Note 2: UNICODE is an “update” to ASCII more useful in the international context.

6 One Framework  One format  Optimized for business reporting information  Attributes of business reporting information  Needs of business reporting information  Lowering preparation/compliance burden  Smoother collection of data of all kinds  Reduction of things published to reconcile and track  More common adoption by software developers  Web Services

7 XBRL  Internationally Developed  Royalty-free  Optimized for business reporting  Entirely XML-family based  XML, XML Namespaces, XML Schema, XLink  Holistic  One family, one framework, collaborative, compromise for greater common good  Interoperability - validation, comparison across data sources

8 Oxymoron: Customizable Standards  Standardized Customization  X - Extensibility  Greater community gets commonality  Local community gets flexibility, customization  A new world that brings customization and compromise together  Standards  Standardized customization  “Bread trail” from customization to standards

9 XBRL  Post processed reporting  Financial statements  US  IFRS  German  Japan  Many other countries  Bank call reports, tax forms, other formats  Detail (XBRL GL)  Entries, agents, resources, documents  Universal audit trail  Who is using the same version of the same accounting system as 1999?

10 Operations Database Ledger Reporting Operations Database Ledger Reporting Operations Database Ledger Reporting Operations Database Ledger Reporting Operations Database Ledger Reporting Operations Database Ledger Reporting Consolidated Management GAAP Statutory

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12 KEY Core Saxon Business Multicurrency Customer, vendor, employee

13 KEY Core Saxon Business Multicurrency Invoice, voucher info Inventory, ValueReporting

14 Regulator Regulations News Instructions Filing formats Reference Service CLIENT filing format RegulatorServiceExtranet3 rd PartiesRegulator Software developers Organizer Guidance Checklists Practitioner Aids Trading Partners Other Regulators The Market Lenders Integrated Non-integrated Outsources ASP Congress Treasury Tax Policy Analysts

15 Tax Regulators Involved in XBRL

16 Australian Tax Office  ATO recently joined the XBRL Consortium  Considering XBRL 2.1 as the standard for electronic filings  Phased implementation:  Activity Statements (12 M filings annually)  Phase I scheduled for the end of 2003  Anticipated benefits:  Time and cost savings  Enhanced information processing

17 Canada Revenue Agency  Active member of XBRL Canada  Presentation to follow  (Slide from last meeting attached - was CCRA)

18 Corp. Tax T2 VAT GST Employers Tax Excise Individ.Tax T4 XML Exchange/Transformation CCRA STF Other Gov’ts Other Levels of Gov’ts Other Gov’t Depts XML Exchange/Transformation CCRA Taxonomies TBD CCRA XBRL Taxonomy XBRL Chart of Accounts (GAAP) Instance Document snapshot T2 Benefits GSTOthers BI/DS ExternallyInternallyExternally New and Legacy Systems Canadian Value Proposition

19 German Tax Agency (Oberfinanzdirektion München)  Workgroup "XBRL Taxonomie Steuern" (Taxonomy for Tax Filing)  XBRL Deutschland e.V. workgroup establishing XBRL as a standard for electronic tax filing in Germany.  The workgroup's agenda comprises:  Development of a taxonomy (or expansion of the existing taxonomy GermanAP) in order to render all pertinent data  Processing and operating (data delivery workflow, assurance, certifying data quality)  Information exchange with international workgroups and other jurisdictions focusing on this issue  Back end processing still an issue  Staffing  Staffed by Oberfinanzdirektion München (tax authority), DATEV, and software providers.  Date of last update: May 27, 2003 - see http://www.ofd.bayern.de/ofdmuenchen/

20 Japan - National Tax Agency  What: Portion of Electronic Tax Filing, i.e. Financial Statements  Crucial Project for XBRL Japan  NTA will nominate/endorse any XML-based FS submission if it proves to work  Currently only XBRL is on NTA’s radar screen.  Large Scale Project  Impact on virtually all companies  When: NTA plans to make tools available in November 2003, to go live in March, 2004 (corporate tax filing for the year 2003).  How: Based on the latest XBRL Specification  Based on XBRL Japan’s “sample” Taxonomy  Effect: XBRL-enabled accounting software products emerging.  When actually started, it will accelerate adoption at large scale.  Updated news as of Dec-03 as follows:

21  Their “e-tax” project is positioned as a part of implementation of e-government plan (“e-Japan”) using digital signature. Adoption of XBRL is admitted as a one of acceptable formats for the financial statements attached to filing information.  The financial statements received in XBRL format are to be printed in paper to validate the contents. Direct linking to the agency’s internal system is considered difficult at this point.  This system is giving clear priorities on interface to taxpayers. Implementation of STP in NTA is left unfulfilled.  Filers create tax returns in XML format in this system, and adoption of XBRL is admitted for some documents in accompanying materials (corporate financial statements, business summary report, etc.)  Verification of numerical consistency and accuracy, between tax returns in XML and attached financial statements in XBRL, is not available yet in a systematic way. The NTA should perform those procedures in manual fashion in the meanwhile.  The reason of selecting Nagoya as the first jurisdiction to launch e-tax system: 1) it has 10% of the nation wide tax revenue and 2) it has well-assorted kinds of taxpayers.  NTA has a system to perform complex validation, analysis and statistical work, called “KSK system” (a back office system).  Software application for creating tax return will be distributed to taxpayers in a CD-ROM.  NTA can issue certificates of tax payment (electronic certificate of tax payment) to taxpayers, however NTA cannot show those certificates to a third party since law prohibits it. Certificates are only seeable within local government agency.  When a taxpayer presents a tax return to the NTA, he also prepares a copy of the return. The NTA affixes a reception stamp on the copy for the taxpayer; however, it only proves that the NTA has received his/her return, not that the copy is identical to the submitted return. On the e-tax system, the NTA returns e-mail that says they received a return.   February 2, 2004 – e-tax filing for income tax and consumption tax filing (for personal business) will be available for the taxpayers in the jurisdiction of Nagoya Regional Taxation Bureau (including the prefecture of Gifu, Shizuoka, Aichi and Mie).  March 22, 2004 – other than the tax filing listed above, e-tax filing for corporate tax, consumption tax (corporate), tax payment for all tax items and some of the submission process for tax applications and notifications will be available for the taxpayers in the jurisdiction of Nagoya Regional Taxation Bureau.  June 1, 2004 – all e-tax procedures started in Nagoya jurisdiction will be available throughout the country.  From September 2004 – e-tax filings for other submission processes for tax applications and notifications will be available for the taxpayers nationwide.

22 Netherlands  Dutch Tax and Customs Administration  Mandate for eFiling by 1/2005  Corporate tax: >90% in XML  Portal access for 100% of corporate tax users  Today  Corporate tax: 1% today in XML  Personal tax, based on simple XML: 90%  Customs: 80% using an EDI model  Options  Offline filing based on standard eMedia Jul-2004  Online web-based forms starting Feb-2004  Considering XBRL  Government initiative to reduce compliance burden  XBRL can be catalyst for reducing costs

23  UK Inland Revenue  Electronic filing processes  Persuasive business case  Office of e-envoy  2004 optional filings  All compliance software vendors in place  Also evaluating role within audit and VAT

24 Other XBRL International Members  Irish Revenue  Inland Revenue Authority of Singapore  Inland Revenue Department of New Zealand  Encouraging development and adoption  Collaborating on financial statement and other taxonomy development  Collaborating on common issues regarding security, audit and other issues - WIN-WIN-WIN

25 Information TAX FORM TAX INSTRUCTIONS FINANCIAL STATEMENT Corporate Data feeds direct access or extracts Paper Support Operational Data

26 Streamlined Processing External Financial Reporting Business Operations Internal Financial Reporting Investment and Lending Analysis Processes Participants Auditors Trading Partners Investors Financial Publishers and Data Aggregators Regulators/Stock exchanges XBRL G/L Common Audit Trail XBRL for Regulatory Filings XBRL for Financial Statements XBRL for Audit Schedules XBRL for Tax Filings XBRL for Business Event Reporting Software Vendors CFO’s Companies

27 The architecture of XBRL EntitySegmentScenario Period UnitPrecision Context CWA Labels Reference Definition Presentation Calculation Taxonomy Instance Document Fact Formulae Concept

28 Why XBRL? XBRL adds to XML:  Multi dimensional data contexts  Mathematical relationships between concepts  Flexibility about how to present items to users  Aliases and other definition relationships  Links to authoritative literature and guidance  Financial reporting vocabularies (taxonomies) Reporting apps need these even when using XML. XBRL Item XBRL Item Calculations Cash = Currency + Deposits Calculations Cash = Currency + Deposits Presentation Cash & Cash Equivalents Presentation Cash & Cash Equivalents Formulas Cash ≥ 0 References GAAS I.2.(a) USSGL 1100.00 References GAAS I.2.(a) USSGL 1100.00 Definitions AKA Liquid Assets Definitions AKA Liquid Assets Contexts USD FY2003 Budgeted Contexts USD FY2003 Budgeted

29 How XBRL Compares to Proprietary XML Attributes of formats XBRLProprietary XML Uses W3C standards for XML and related technologies Yes Holistic framework (can, of course, have non-XBRL framework) Yes* Documented and proven agreement on syntax and semantics of schema design and instance design YesNo Groups collaborating on definition and interoperability YesNo Agreed upon tools for extensibilityYes* Software vendor community developing tools that help with specifics of syntax Yes* Reuse of IPYes* weaknessstrengthworkaround

30 Why XBRL Linkbases Over “Standard” XML Schema Attributes of formats XBRLSchema alone A single hierarchy using complexTypes makes it easy to see that hierarchy with standard tools like XML Spy *Yes Human readable labels provided in various languages and for specific purposes as part of deliverable YesNo Guidance on hierarchy and presentation order for applications YesNo Guidance on hierarchy and (sub-)totals for applicationsYesNo Standardized rules for extensibility of all of the hierarchiesYesNo Standard tools for identifying relationships across taxonomies, such as “Same-as” relationships YesNo Standard tools for relating concepts to underlying authoritative literature and explanatory guidance YesNo Prescribes and limits XML Schema for business reportingYesNo weaknessstrengthworkaround

31 Why XBRL for XML Reporting Standard?  Community developed concepts with communication of meaning, support, requirements  Advantages to development community, users  Greater picture  More than just efficiencies as point-to-point, single use filing  Greater integration with internal systems  Filing  Definition, validation (PRE-validation)  Extensibility  Internal and then external sharing

32 §XML is “self- defining?” §Sure, this looks simple: XML Without Agreement …

33 … is just SYNTAX §But how “self-defining” is this? §To a computer (XML parser), they are the same. §The tags (element names) provide no semantic knowledge to the program. §NEED TO COMMUNICATE MEANING - across languages - enter XBRL!

34 Some Options  Ignore/disallow XBRL altogether  XBRL as an option for filers  Required statutory accounts in local XBRL format as payload  XBRL based standards for one or more tax filings  Mandate that XBRL be used for some or all reporting  XBRL as an INTERNAL efficiency tool  Compliance, audit, reporting to outsiders share common language, tools  Cooperate and collaborate for more global XBRL adoption and usage  Reduce everyone’s costs

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37 Representative XBRL-enabled Products  Shipping  Oracle FSG  PeopleSoft  SAP mySAP financials  Hyperion  Microsoft Business Solutions Navision, Axapta  Creative Solutions (et al.)  Caseware  About to ship  Microsoft Office 2003 Add-in

38 XBRL Outreach  XBRL in general  Interoperability pledge  Other efforts  XBRL GL  XBRL GL and audit/continuous audit community  XBRL GL and electronic efforts  XBRL and Tax XML  We have common needs, interests and all fit in the Business Reporting Supply Chain  Not just technical needs  Future development issues - including security/DigiSig

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40 XBRL Issues  XBRL is NOT point-to-point, proprietary schemas  Ease of development and fast implementation  Familiarity  XBRL GL is MORE than tax authority needs  Familiarity with Schemas and complexType relationships  XBRL Specification 2.1 and complexTypes  Incentives  Others


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