1. Cover Your Assets Kaye Boone, PMP Moore & Van Allen, PLLC LawNet, Inc. Steve Odum Bricker & Eckler, LLP

2. What is an Asset? Per Webster’s Dictionary: “…the entire property of a person, association, corporation, or estate applicable or subject to the payment of debts.”

3. Examples Furniture Computers PDA’s Servers Copiers Cell Phones Scanners Printers Dictation Equipment Artwork Office Supplies

4. Reasons to Track Assets Insurance Purposes Financial Purposes Inventory Tax

5. Reasons to Track Assets Find it when you need it Insurance Purposes Financial Purposes Stock Items (things not in use) Maintenance records

6. Who is doing the tracking? Furniture Computers Copiers Dictation Equip Scanners PDA’s Cell Phones Artwork Office Supplies Printers IT ACCOUNTING FACILITIES

7. Various Software Programs Financial Applications: BNA/Tax Management Best Software Comprehensive Microsystems Creative Solutions (CSI) Franklen Computer Sys Intuit MoneySoft PRO-WARE WorthIT Software HelpDesk Applications: Track-IT HEAT Other: Microsoft Access Microsoft Excel VisionFM

8. Problems…… - Duplication of effort - Inconsistencies - Inefficient!

9. Good, Better, Best GoodEach dept tracks assets based on their needs BetterIntegrated system utilized by all departments BestRFID (Radio Frequency Identification)

10. A GOOD System Bricker & Eckler

11.  Cost guideline  Two people are authorized to make capital purchases  Purchases are coordinated with finance  Best Software (FAS), Excel, Access

12. Bricker & Eckler Tag number Item Description Serial # Location Date Acquired Vendor Name Cost

13. Bricker & Eckler Fixed Asset Software  Computes depreciation  Computes the gain or loss when an asset is sold or disposed of  Tracks the location of the asset for inventory and insurance purposes

14. Best Practices  Records all assets immediately  Tag all assets upon arrival  Communicate changes

15. So you’ve decided to implement a BETTER system

16. Implementing a BETTER Solution Evaluate your current system. Establish your goals / requirements. Establish a system for new purchases going forward. Populate your database with existing inventory information.

17. Challenges Assets move – often! Without RFID, tracking assets will ALWAYS require manual updates More than one department and / or office is involved and each has their own agenda

18. Cover Your Assets ……. we all know what CYA really means!