1. Scantron Process for Instructors Canvas Quick Start Guide 20150316

2. Canvas QuickStart Guide: Scantron Process WhoThis Tip Sheet is written for  Faculty  GTFs  Course Designer  Graders  Students WhenWhen using Scantron to administer tests. WhyTo learn how the entire Scantron process works, from where to scan in the tests to uploading grades in Canvas.

3. We’re Here to Help! In Person (with free coffee!) UO Libraries CMET Consulting Knight Library 19 Monday – Friday, 9am – 6pm Scanning Services McKenzie Tech Desk Monday-Friday, 8am-5pm Phone (with or without screen sharing) 541-346-1942 (CMET Consulting) 541-346-1739 (Scanning Services) EmailLms-support@ithelp.uoregon.eduLms-support@ithelp.uoregon.edu (Problems with Canvas) scanning@uoregon.eduscanning@uoregon.edu (Problems with scantron) Web Site https://it.uoregon.edu/is-scanning

4. Table of Contents: A.Scantron Processing and DeliveryScantron Processing and Delivery B.Receiving and Reviewing ResultsReceiving and Reviewing Results C.Uploading Scantron Grades to CanvasUploading Scantron Grades to Canvas D.Have questions or need help?Have questions or need help?

5. A. Processing & Delivery Processing & Delivery Receiving and Reviewing Results Uploading grades to Canvas Questions or Help?

6. 1. 1. Delivering Scantrons for Processing: Deliver completed Scantron exams to the Tech Desk (located in room 151 in McKenzie) for processing Fill out Scantron intake forms at the Tech Desk Specify which LMS (Blackboard or Canvas) the Scantron results formatted for. Note: Based on the instructors request at the Tech Desk intake form, Instructors may also receive any or all of the following reports: o results for import to Blackboard or Canvas o rosters with name and ID number o percentage and raw scores o histogram o frequency of response per question o statistic by question o test overview statistics o individual student response reports Processing & Delivery Receiving and Reviewing Results Uploading grades to Canvas Questions or Help?

7. 2. 2. Processing Scanning Services processes the Scantrons and generates the import file for Blackboard or Canvas Processed Scantron files are put into an instructor specific folder on UO Docs within two business day, guaranteed turnaround time. Rebecca sends an email titled, "Rebecca Albrich has shared some resources with you" o This email provides a link to the UO Docs folder with the Scantron results Processing & Delivery Receiving and Reviewing Results Uploading grades to Canvas Questions or Help?

8. B. Receiving & Reviewing Results Processing & Delivery Receiving and Reviewing Results Uploading grades to Canvas Questions or Help?

9. 1. Receiving Scantron Results Instructor will receive an email from Rebecca titled, “Rebecca Albrich has shared some resources with you” o Follow email link to UO Docs and login with your DuckID and password to access the Scantron results Processing & Delivery Receiving and Reviewing Results Uploading grades to Canvas Questions or Help?

10. 2. Downloading & Reviewing Scantron Results Download the Scantron results (Scantron results should include at least the Blackboard or Canvas specific Scantron grades.) Note: Instructors should then review the results of the Scantron report Processing & Delivery Receiving and Reviewing Results Uploading grades to Canvas Questions or Help?

11. C. Uploading Grades to Canvas Processing & Delivery Receiving and Reviewing Results Uploading grades to Canvas Questions or Help?

12. 1. Log into Canvas Processing & Delivery Receiving and Reviewing Results Uploading grades to Canvas Questions or Help?  Go to https://canvas.uoregon.edu/ and log in with your DuckID and password.https://canvas.uoregon.edu/  Navigate to the appropriate Canvas course

13. 2. Creating an Assignment In Canvas, instructors will need to create an assignment to be associated with the Scantron results before proceeding to the process of uploading the Scantron scores. Go to “Assignments” > Create new “Assignment” > Add point value, submission type, due date, etc. > Submit > Publish Note: Don’t Forget to Publish! Processing & Delivery Receiving and Reviewing Results Uploading grades to Canvas Questions or Help?

14. 3. Importing Grades Processing & Delivery Receiving and Reviewing Results Uploading grades to Canvas Questions or Help? Go to “Grades” and Click “Import”

15. 4. Chose the Scantron File Processing & Delivery Receiving and Reviewing Results Uploading grades to Canvas Questions or Help? Click, "Choose File" to attach the Scantron results (Grades-Course_Name.csv) Find the (Grades-Course_Name.csv) file provided by Scanning Services and upload the file Then click the blue "Upload Data" button

16. 5. Importing Grades Processing & Delivery Receiving and Reviewing Results Uploading grades to Canvas Questions or Help?  Canvas will then match the Student’s 95#s from the “Grades-Course_Name.csv” file to the 95#s in Canvas. Once this has processed a screen will appear for an instructor to review.  If there are students that cannot be matched, a list of “Student in question” and options for “This person is really” will appear to allow the instructor to match students. Note: This happens when students incompletely or inaccurately enter their name or student ID number on the Scantron form

17. 5b. Importing Grades Processing & Delivery Receiving and Reviewing Results Uploading grades to Canvas Questions or Help? Instructors will also be asked for more information about what to do with the new grade data from the Scantron file. o The Scantron results are housed within a column titled, “Existing Assignment” inside of the “Grades-Course_Name.csv” file that Scanning Services provides. o We will choose the assignment (we just made In Canvas) that is associated with the Scantron assignment. Then, choose “Bogus, ignore it” from the dropdown list next to “A New Assignment”. Note: In Canvas, you will need to create an assignment associated with the Scantron results before uploading the scores (we did this in step 2 of this section). If a point value was not specified when the assignment was created, Canvas will ask the instructor to provide a point value during the import step. Once finished, click “Continue”

18. D. Questions or Help? Processing & Delivery Receiving and Reviewing Results Uploading grades to Canvas Questions or Help?

19. Have Questions or need help? Scanning Services: Location: Tech Desk in McKenzie Hall Hours: 8am - 5pm, M-F Phone: 541-346-1739 Email: scanning@uoregon.edu Website: https://it.uoregon.edu/is-scanninghttps://it.uoregon.edu/is-scanning Processing & Delivery Receiving and Reviewing Results Uploading grades to Canvas Questions or Help?

20. Have Questions or need help? CMET Consulting (Uploading Scantron grades to Blackboard or Canvas): Location: Knight Library, Room 19 Hours: 9am - 6pm, M-F Phone: 541-346-1942 Email: cmetconsult@ithelp.uoregon.educmetconsult@ithelp.uoregon.edu Website: https://library.uoregon.edu/cmet/consulting/index.htmlhttps://library.uoregon.edu/cmet/consulting/index.html Processing & Delivery Receiving and Reviewing Results Uploading grades to Canvas Questions or Help?