1. Auxiliaries & Activities Business Center AABC SEC Contracts The Contracts Process

2. Auxiliaries & Activities Business Center Striving to provide student employees with invaluable work experience, the AABC SEC Contracts team is student operated. Our familiarity with PaCS procedures/policies and our experience with business transactions and operations allows us to facilitate projects efficiently, transparently, and most importantly, allows us to maximize customer benefit while minimizing university costs across the entire system.

3. AABC.SECcontracts@oregonstate.edu Step 1 -Submit Vendor Contracts to AABC.SECcontracts@oregonstate.edu AABC.SECcontracts@oregonstate.edu -If you are procuring a personal service – complete the PSCW and submit this form to AABCSECcontracts@oregonstate.edu AABCSECcontracts@oregonstate.edu -Include budget authority approval -Send ANYTHING with terms and conditions to AABC.SECcontracts@oregonstate.edu AABC.SECcontracts@oregonstate.edu Auxiliaries & Activities Business Center

4. Step 1 Examples -Rental Agreements -Facility Use Agreements -Hotel Agreements -Click-Through Agreements -Personal Service Contracts AABC.SECcontracts@oregonstate.edu Auxiliaries & Activities Business Center

5. AABC.SECcontracts@oregonstate.edu Step 2 Auxiliaries & Activities Business Center -Contract is assigned for review/drafting at the AABC -Department is notified that the contract/PSCW has been received along with… -Project number -Contact information for the employee assigned to the project

6. AABC.SECcontracts@oregonstate.edu Step 3 Auxiliaries & Activities Business Center -AABC-SEC drafts and routes contract for all signatures -AABC-SEC sets up vendor in payment system -Future payment processes associated with projects are executed by the AABC-SEC

7. AABC.SECcontracts@oregonstate.edu Step 4 Auxiliaries & Activities Business Center -Fully executed contract disseminated to all parties (vendor and department contact) -Payment initiated

8. AABC.SECcontracts@oregonstate.edu Why this process? Auxiliaries & Activities Business Center -AABC-SEC makes payments for contracts. AABC-SEC is also capable of communicating with the following departments: -PCMM -Vendor Maintenance -Risk Management -Business Affairs -OSU Foundation -All Central Offices -AABC-SEC is initiating Lean Processes -Information will be time stamped -Data analyzed -Bottlenecks identified -Solutions created, implemented and communicated out

9. AABC.SECcontracts@oregonstate.edu Goal Auxiliaries & Activities Business Center -Faster turnaround times -More available data for decision making -More options -One stop shop -Elimination of redundant flows of information -Make process more proactive and less reactive

10. AABC.SECcontracts@oregonstate.edu Moving Forward Auxiliaries & Activities Business Center -Please submit all request to AABC.SECcontracts@oregonstate.edu AABC.SECcontracts@oregonstate.edu -We encourage “participation” and ideas to better the process. Please submit these ideas to AABC.SECcontracts@oregonstate.edu AABC.SECcontracts@oregonstate.edu -Be prepared to put numbers to processes! Get excited!!!

11. Contact Information Student Contracts Team: Mike Abraham Student Finance & Accounting Assistant Mike.Abraham@oregonstate.edu Whitney Turner Student Finance & Accounting Assistant Whitney.Turner@oregonstate.edu Shannon Davini Student Finance & Accounting Assistant Shannon.Davini@oregonstate.edu Thomas Bancroft Student Finance & Accounting Assistant Thomas.Bancroft@oregonstate.edu Scott Guthrie Student Finance & Accounting Assistant Scott.Guthrie@oregonstate.edu Professional Staff: Mitchell Barrington Accounting Technician Mitchell.Barrington@oregonstate.edu Alex Leziy-Miller Finance Coordinator Alexandra.Leziy-Miller@oregonstate.edu Jennifer Creighton Finance and Accounting Manager Jennifer.Creighton@oregonstate.edu AABC.SECcontracts@oregonstate.edu

12. Auxiliaries & Activities Business Center AABC SEC Contracts Thank You!