1. HOW TO DEPOSIT IN DURHAM RESEARCH ONLINE (DRO ) dro.admin@durham.ac.uk| Ext 41586 Begin  Connect to the Staff Profile SystemStaff Profile System  Login with your CIS username and password  Select My profile from the left-hand menu  Select Edit publications  Select Add Publication Begin LoginRecordSaveCo-authorFull-text

2. HOW TO DEPOSIT IN DURHAM RESEARCH ONLINE (DRO ) dro.admin@durham.ac.uk| Ext 41586 Record  Choose 1 of 3 ways to begin a new record: Choose 1 of 3 ways to begin a new record: 1.Enter the DOI number orEnter the DOI number or 2.Enter a few key details orEnter a few key details or 3.Select a record categorySelect a record category For example:  Journal title OR ISSN  Year of publication  Author surname OR first page number  Digital Object Identifier (DOI) - a unique ID for a publication  Mainly journal articles and conference papers which have DOIs  But not all of them  DOIs begin 10 and should be on the publisher’s website or in the paper itself Login Record SaveCo-authorFull-textBegin

3. HOW TO DEPOSIT IN DURHAM RESEARCH ONLINE (DRO ) dro.admin@durham.ac.uk| Ext 41586 Save  Enter known publication details including:  Publication Status  Date of Acceptance (important for REF )  Journal articles/conference papers  RCUK-funded? (either wholly or in part)  RCUK Open Access funds required? Only if you are RCUK-funded Enter your grant number or DTG if a post-graduate research student  Author name(s)  Enter each name on a separate line  Put a blank line after a single author  Select Submit Publication BeginLoginRecord Save Co-authorFull-text

4. HOW TO DEPOSIT IN DURHAM RESEARCH ONLINE (DRO ) dro.admin@durham.ac.uk| Ext 41586 Co-author  If the record is already in the System (perhaps your co-author added it)  Select Add me as a co-author  Do you want to display the record on your Durham web page?  Select Create publication Display new publication on staff profile  BeginLoginRecordSave Co-author Full-text If not, untick the box

5. HOW TO DEPOSIT IN DURHAM RESEARCH ONLINE (DRO ) dro.admin@durham.ac.uk| Ext 41586 Full-textBeginLoginRecordSaveCo-authorFull-text  Select Add co-authors  Check that the correct publication displays in the drop-down box labelled Publication  Enter each co-author’s:  Durham email address or  CIS user name (if more than one co-author, separate each name with a comma)  Select Register co-author

6. HOW TO DEPOSIT IN DURHAM RESEARCH ONLINE (DRO ) dro.admin@durham.ac.uk| Ext 41586 From April 2016, to be eligible for REF, AAM of journal articles and conference papers must be deposited in either a subject or institutional repository within 3 months of the publication date: ie earliest date when the final version of record is available on the publisher’s website. Often, this is the ‘early online date’ rather than the print date  Select Browse and locate the file containing the full-text  Final accepted post peer-reviewed version (AAM as described on the HEFCE diagram on the right)  OR published version BUT ONLY if copyright agreement permits or an Article Processing Charge (APC) has been paid for Gold Open Access  Select Upload Resource  Record and file now queued for transfer to DRO and will be deposited within 5 working days BeginLoginRecordSaveCo-authorFull-text