1. Philadelphia Area SharePoint User Group www.PhillySharePoint.org Welcome to the Philadelphia Area SharePoint User Group Russ Basiura SharePoint Consultant RJB Technical Consulting www.rjbtech.com http://www.sharepointspecialists.com/ russ@rjbtech.com

2. www.PhillySharePoint.org Philadelphia Area SharePoint User Group AGENDA Quick Intro Announcements PhillySharePoint Website Defining your Enterprise Information Architecture Round Table Q & A

3. www.PhillySharePoint.org Philadelphia Area SharePoint User Group User Group Goal / Objectives Build a local community focused on Microsoft SharePoint Technologies –Educate user group members about SharePoint Technologies –Transfer knowledge within the community –Communicate best practices –Introduce new products / solutions

4. www.PhillySharePoint.org Philadelphia Area SharePoint User Group www.PhillySharePoint.org Website for user group SharePoint resource documents SharePoint resource websites links RSS Feeds Meeting Event Schedule Past User Group Presentations Live Meetings Public Discussions Member Forums Member Blogs

5. www.PhillySharePoint.org Philadelphia Area SharePoint User Group Upcoming Schedule Next Meeting – March 26 th 5:30 PM to 8:30 PM –RJB Technical Consulting IA Part 2 – Implementation and Support MOSS on W2k8 and SQL2k8 64-bit – Microsoft Greater PA Office, Malvern, PA Ongoing Schedule – Last Wednesday of every month – 5:30 PM to 8:30 PM – Microsoft Greater PA Office, Malvern, PA

6. www.PhillySharePoint.org Philadelphia Area SharePoint User Group Conferences MS SharePoint Conference 2008 –Seattle, WA –March 3 – 6 –http://www.mssharepointconference.com

7. www.PhillySharePoint.org Philadelphia Area SharePoint User Group Introductions PhillySharePoint Sponsors Microsoft –Leader in software solutions AvePoint –Leader in SharePoint Disaster Recovery Solutions RJB Technical Consulting (www.rjbtech.com) – Philadelphia-based consulting company – Microsoft Partner – Practice Area focused on SharePoint and Information Worker Technologies – Office 2007, SharePoint 2007 Private Beta Partner

8. www.PhillySharePoint.org Philadelphia Area SharePoint User Group Calling all SharePoint architects, developers, engineers, project managers, business analysts, customizers and power users!! RJBTech is adding new team members. We offer the opportunity to work on some of the most exciting SharePoint deployment projects in the Philadelphia area. We offer: Bonuses Paid SharePoint training medical, dental, and vision paid vacation Paid holidays

9. www.PhillySharePoint.org Philadelphia Area SharePoint User Group Defining the Enterprise Information Architecture Russ Basiura RJB Technical Consulting

10. www.PhillySharePoint.org Philadelphia Area SharePoint User Group What is Information Architecture? Information architecture (IA) is the art and science of expressing a model or concept for information. --WikiPedia.org Information architecture is : The structural design of shared information environments. The art and science of organizing and labeling web sites, intranets, online communities and software to support findability and usability. An emerging community of practice focused on bringing principles of design and architecture to the digital landscape. -- Information Architecture Institute

11. www.PhillySharePoint.org Philadelphia Area SharePoint User Group Information Architecture 1.Define goals 2.Know your audience 3.Define information types 4.Define site structure

12. www.PhillySharePoint.org Philadelphia Area SharePoint User Group How do users find information? Ask them? Use card sorting techniques Focus on keywords –Examine file shares to gather Information types and metadata Use the feed back to build –Site Directory –Wireframes and Storyboards

13. www.PhillySharePoint.org Philadelphia Area SharePoint User Group Who owns the IA? IA is living and breathing – constant change Everyone is the steward of change Changes are centrally administered and deployed through features Site collection administrators (content owners)

14. www.PhillySharePoint.org Philadelphia Area SharePoint User Group SharePoint IA How is your Information Architecture represented in SharePoint? Web Applications Site Collections Sites Lists and Libraries Content Types Metadata - Keywords

15. www.PhillySharePoint.org Philadelphia Area SharePoint User Group Topology Elements

16. www.PhillySharePoint.org Philadelphia Area SharePoint User Group When do you need a Web Application? IIS Virtual Server Isolation – Application Pools Authentication – Windows, Basic, Forms Host Header Definition Unique Web.config file – data connections Different feature deployment Can contain many site collections and content databases

17. www.PhillySharePoint.org Philadelphia Area SharePoint User Group Site Collection Properties Quota Recycle Bin Site and List Templates Content Types Site Columns Security Groups and Users Usage Reports Navigation Portability

18. www.PhillySharePoint.org Philadelphia Area SharePoint User Group When do you need a Site Collection? Driven by –content size –Content owners / administrators –security

19. www.PhillySharePoint.org Philadelphia Area SharePoint User Group When do you need a Site? Different site template Different audience for your content Different Security Different site administrator What content will be put into it? Different branding (master page, page layouts, stylesheets) Different functionality

20. www.PhillySharePoint.org Philadelphia Area SharePoint User Group When do you need a list or library? –Minor versioning –Receive email –Document conversions (library) –Custom send to (library) –Content types – lists only types

21. www.PhillySharePoint.org Philadelphia Area SharePoint User Group How do you decide the type of site? Enterprise –Aggregation of content –Personalization of content –Cross-site searching –Web publishing –large audience –Mostly read-only Team –Small audience

22. www.PhillySharePoint.org Philadelphia Area SharePoint User Group Content Types Create your own base content types Keep structure flat initially Define site columns and metadata Information Management Policies

23. www.PhillySharePoint.org Philadelphia Area SharePoint User Group Navigation Consistency throughout site (navigational elements) SharePoint knowledge required in order to understand relationship between the various objects (site collections, webs, lists, etc…) Alignment with information architecture – search scoping Branding considerations – using themes and custom master pages to help identify location within a portal Provide an overall picture – site map – to communicate the big picture to users

24. www.PhillySharePoint.org Philadelphia Area SharePoint User Group Questions to New Site Owners Who is your audience? Will the content be shared externally? What information will be stored? Have you been to SharePoint training? What is avg. document size? How many documents? Which department? Who is the site owner? How many contributors? How many readers? What is scope of search (global or local)?

25. www.PhillySharePoint.org Philadelphia Area SharePoint User Group Resources  Information Architecture Institute http://iainstitute.org/  Microsoft Technet http://office.microsoft.com/en- us/sharepointserver/HA102147321033.aspx  Joel Oleson – SharePoint Blog http://blogs.msdn.com/joelo/archive/2007/03/16 /information-architecture-and-the-information- architect.aspx

26. www.PhillySharePoint.org Philadelphia Area SharePoint User Group Round Table Discussion

27. www.PhillySharePoint.org Philadelphia Area SharePoint User Group Giveaways and Close