1. BE A CHAMPION COMPETITION GOALS COMPLETION UNDERSTANDING THE PURCHASING PROCESS Presented by: Andrée M. Cohen, Purchasing Administrator City of New Orleans

2. MAXIMIZE YOUR OPPORTUNITIES ONLINE – CITY WEBSITE: WWW.NOLA.GOVWWW.NOLA.GOV ONLINE – DIRECT ACCESS: WWW.PURCHASING.NOLA.GOVWWW.PURCHASING.NOLA.GOV The City’s Purchasing System Called BuySpeed NEWSPAPER LEGAL ADS – Times Picayune TRADE MAGAZINES ATTENDING PRE-BID MEETINGS – Announced Online Meet Other Contractors PARTNERING DISADVANTAGED BUSINESS ENTERPRISE PROSPECT CONTACTING THE PURCHASING BUREAU – (504) 658-1550

3. ARE YOU REGISTERED AS A CITY OF NEW ORLEANS VENDOR? The City of New Orleans Purchasing Bureau Maintains an Online Purchasing System… Located on the City Website at: www.nola.gov Select “Bids, Proposals & Contracts”  View Current Solicitations  Receive Email Notification of Upcoming Bids and Proposals Purchase Orders Change Orders Current Status of Documents  View Current City Contracts

4. SEARCH CURRENT BIDS & CONTRACTS

5. SELECT Contract & Bid Search SELECT Active Contracts SELECT Open Bids SELECT Register SELECT Complete Registration Or Enter Your LOGIN ID* And PASSWORD* *Case Sensitive

6.  CONTRACTS/BLANKETS Select and Click

7. TYPE OR SELECT A SEARCH FIELD AND Find It TYPEDTYPED

8. RESULTS

9. CONTRACT INFORMATION

10. TO VIEW ALL CONTRACTS SELECTSELECT Find It

11. Select All or A Category

12. INVITATIONS TO BID (ITB) REQUEST FOR PROPOSALS (RFP) REQUEST FOR QUALIFICATIONS (RFQ) ITB RFP RFQ All Referred to as Bids in the Purchasing System Select “Find It” for All Solicitations Open or Type or Select a Category

13. Search for Vehicle Bids

14. ITB RFP RFQ DETAILS All Referred to as Bids in the Purchasing System

15. VENDOR REGISTRATION REGISTER – For New Vendors COMPLETE REGISTRATION

16. VIEWING OPEN BIDS

17. ITB RFP RFQ All Referred to as Bids in the Purchasing System

18. SYSTEMS ONLINE INSTRUCTIONS SELECT

19. ANSWERS FOR “HOW TO USE BUYSPEED”

20. LESSONS LEARNED 1.EMAIL NOTIFICATION OF OPPORTUNITIES ARE ONLY SENT TO YOU FOR THE COMMODITIES AND SERVICES YOU SELECT WHEN YOU REGISTER AS A VENDOR 2.COMMODITIES AND SERVICES CAN BE ADDED OR DELETED BY REGISTERED VENDORS AT ANY TIME 3.THROUGH YOUR VENDOR SITE YOU MAY ALSO CHANGE ADDRESS, PHONE, EMAIL, OTHER PERTINENT INFORMATION 4.ADDITIONAL ACCESS, ADDRESSES, CONTACT INFORMATION MAY BE ADDED BY YOU FOR OTHER PEOPLE IN YOUR COMPANY 5.IF YOU CHECK THE CITY PURCHASING WEBSITE WEEKLY, YOU WILL NOT MISS ANY OPPORTUNITIES 6.KEEP IN TOUCH WITH THE DEPARTMENTS THAT ARE LIKELY TO NEED YOUR PRODUCTS OR SERVICES ON A ONE-TIME BASIS OR AS PART OF A THREE BID TELEPHONE QUOTE

21. COMPETE SUCCESSFULLY REGISTER AS A VENDOR WITH THE CITY OF NEW ORLEANS ENSURE YOUR EMAIL ADDRESS IS CORRECT IN BUYSPEED IDENTIFY ALL COMMODITIES AND SERVICES RELATED TO YOUR BUSINESS READ ALL INSTRUCTIONS CAREFULLY CONTACT PURCHASING BUREAU WITH ANY QUESTIONS AT: PURCHASING@NOLA.GOV PURCHASING@NOLA.GOV CHECK ONLINE WEEKLY UNDER BIDS AND PROPOSALS FOR OPPORTUNITIES KNOW YOUR COMPETITION AND LOOK FOR WAYS TO PARTNER DO NOT GET DISCOURAGED – COMPETITION IS A LEARNING EXPERIENCE

22. GOALS 1.CONTACT DEPARTMENTS DIRECTLY TO BECOME KNOWN 2.REQUEST THE DEPARTMENTS TO INCLUDE YOUR COMPANY IN DEPARTMENT INFORMAL PHONE, FAX OR EMAIL BIDS 3.CHECK OPPORTUNITIES WEEKLY 4.SUBMIT BIDS TIMELY 5.ALWAYS RECEIVE A PURCHASE ORDER PRIOR TO ORDERING MATERIALS OR PROVIDING SERVICES 6.OBTAIN A COMPETITIVE EDGE THROUGH ACCURACY 7.QUESTIONS? EMAIL PURCHASING@NOLA.GOVPURCHASING@NOLA.GOV

23. OPPORTUNITIES ONLINE – CITY WEBSITE : www.nola.gov and select the box “Bids, Proposals & Contracts” then click on “Open Bids” to view all Invitations to Bid and Request for Proposals and Qualificationswww.nola.gov ONLINE DIRECT TO BUYSPEED PURCHASING PORTAL WEBSITE AT: http://www.purchasing.nola.gov/bso/login.jsp where you may “ Register as a New Vendor ; Complete Vendor Registration (including changes to your individual Vendor site; view Open Bids (including Request for Proposals and Qualifications (for professional services); Browse Active Contracts ; and perform Bid and Contract Search http://www.purchasing.nola.gov/bso/login.jsp CHECK THE CITY WEBSITE WEEKLY REGISTER AS A VENDOR ON CITY WEBSITE NEWSPAPER – CHECK THE LEGAL ADS DAILY TRADE MAGAZINES ATTEND PREBID MEETINGS PARTNERING WITH OTHER SMALL BUSINESS OR SUBCONTRACTING DBE PROSPECT