1. Gold Sponsors Bronze SponsorsSilver Sponsors Document Conversions, why we need it and what are the options? Colin Gardner Kaboodle Software

2. In this session

3. Foundations An Anatomy of Information Products Information Product Media The Document Lifecycle

4. An Anatomy of Information Products

5. A few examples DocumentScopeLongevityValue OrganisationalTransientTrivial Team/Dept.TransientImportant Team/Dept.Semi-PermanentImportant OrganisationalPermanentStrategic OrganisationalSemi-PermanentStrategic Organisational & External/Public PermanentStrategic External/PublicPermanentImportant

6. Information Product Delivery Mediums http://howtocreateinformationproducts.com/informationproducts/index.php/what- types-of-information-products-are-there/ Try to think of a document as information that is delivered in a container Information producers have different needs to information consumers Different containers are better suited for different purposes So why would we use the same container for both producers and consumers?

7. Document Lifecycle If it is accepted that needs of information producers and consumers are different (and archivists have their own needs as well) we have a business case for format conversion

8. Candidates for Conversion Above, Below and Beyond the Line Format options, Word, pdf, xps, ePub, wikis The good, the bad and ugly about wikis What about the IM Nirvana of Currency and Consistency? Think renditions and not copies

9. Above, Below & Beyond the Line Productio n Utilit y Retention/Dispo sal

10. Format Options

11. Wikis: The Good the Bad and the Ugly (Wikis in general and SharePoint Wikis Specifically)

12. Wiki Woes for Content Authors

13. The Nirvana state of Information Management is a single source of truth for then we have: Currency: Everyone is working to most up to date information Consistency: Everyone is working with the same information But surely if we create different copies of documents (as we have to if we want them in different formats) then we risk compromising currency and consistency IM Nirvana: Currency and Consistency

14. Think renditions not copies

15. Technology Options Microsoft Client: MS Office Microsoft Server: Open XML SDK, Word Services (demo) 3 rd Party Extensions (Muhimbi, Adlib (demo), Aspose, Kaboodle Converter (demo) ) Kaboodle Word to Wiki (demo)

16. The HR department is updating the policy document which covers good conduct standards expected in the work place The document is to be revised initially by the HR department internally and when approved it needs to be published as a pdf in the company policy library which accessible to all employees. Use Case Scenario 1

17. Microsoft Client: MS Office

18. Microsoft Server: Open XML SDK and Word Service

19. Word Service Demo

20. 3 rd Party Offerings

21. Muhimbi

22. Adlib

23. Adlib Demo

24. Aspose

25. Kaboodle

26. Kaboodle Renditions Converter Demo

27. The widget development department of Widgets R US maintains publically accessible information on the web pages of the company’s public facing web site in O365/SPO and needs to update regularly update product descriptions Use Case Scenario 2

28. Renditions Word to Wiki

29. Renditions – in Summary

30. Wrap-up

31. A few lessons learnt

32. Question and Answer

33. Blog Posts The case: http://www.kaboodlekonnect.com/colin/Lists/Posts/Post.aspx?ID=8http://www.kaboodlekonnect.com/colin/Lists/Posts/Post.aspx?ID=8 Wiki Woes: http://www.kaboodlekonnect.com/colin/Lists/Posts/Post.aspx?ID=9http://www.kaboodlekonnect.com/colin/Lists/Posts/Post.aspx?ID=9 Overview: http://www.kaboodlekonnect.com/colin/Lists/Posts/Post.aspx?ID=13http://www.kaboodlekonnect.com/colin/Lists/Posts/Post.aspx?ID=13 Part 1: http://www.kaboodlekonnect.com/colin/Lists/Posts/Post.aspx?ID=10http://www.kaboodlekonnect.com/colin/Lists/Posts/Post.aspx?ID=10 Part 2: http://www.kaboodlekonnect.com/colin/Lists/Posts/Post.aspx?ID=11http://www.kaboodlekonnect.com/colin/Lists/Posts/Post.aspx?ID=11 Part 3: http://www.kaboodlekonnect.com/colin/Lists/Posts/Post.aspx?ID=12http://www.kaboodlekonnect.com/colin/Lists/Posts/Post.aspx?ID=12 This Presentation Link from http://www.kaboodlekonnect.com/colinhttp://www.kaboodlekonnect.com/colin Demo Solution (.wsp) http://www.kaboodlekonnect.com/downloads/2013 Source Code (.zip) http://www.kaboodlekonnect.com/downloads/2013 References: Blog Posts and Downloads

34. Word on the server – don’t do it http://support.microsoft.com/kb/257757 What’s new in Word Automation Services http://blogs.office.com/2012/09/26/whats-new-in-word-automation-services/ Open XML SDK http://www.microsoft.com/en-au/download/details.aspx?id=30425 http://social.msdn.microsoft.com/Forums/office/en-US/home?forum=oxmlsdk Scot Hillier - REST Service http://code.msdn.microsoft.com/office/SharePoint-2013-Convert- 1e0578a1#content References

35. Muhimbi http://www.muhimbi.com/products/pdf-converter-for-sharepoint.aspx ADLIB http://www.adlibsoftware.com/products-and-solutions/solutions/document-to- pdf.aspx Aspose http://www.aspose.com/sharepoint/total-component.aspx Kaboodle Renditions http://www.kaboodlekonnect.com/renditions References: 3 rd Party Products

36. Come see me at SPC14 Santos Case Study Integration of SharePoint with Oracle Spatial

37. Gold Sponsors Bronze SponsorsSilver Sponsors Thanks for listening Remember to submit your feedback so you go in the draw to win prizes at the end of the day

38. Add finally, finally 1.When I was little 2.Simple 3.Gone 4.Every word 5.Hours 6.Ceasefire 7.Faded colours 8.Before I called you mine Produced by John Hilliard Caitlin Gardner http://www.caitlingardner.com.au When I was Little