1. ADMS3510 June 2009 Introduction to SAP ERP

2. ERP © 2008 by SAP AG. All rights reserved. 2 What are Enterprise Resource Planning (ERP) Systems? Incredibly large, extensive software packages used to manage a firm’s business processes. Standard software packages that must be configured to meet the needs of a company Database programs with the following functions: Input Storage/Retrieval Manipulation Output 28,610+ Tables in SAP

3. ERP © 2008 by SAP AG. All rights reserved. 3 Who are the big ERP vendors? SAP, the German juggernaut Systeme, Anwendungen, Produkte in der Datenverarbeitung, or Systems, Analysis and Products in Data Processing. Don’t be a sap! Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft) Microsoft Great Plains, aimed at smaller companies SAP Business One is competing product

4. SAP R/3 Enterprise © 2008 by SAP AG. All rights reserved. 4 FI Financial Accounting CO Controlling Workflow PP Prod. Planning SD Sales & Distrib. MM Materials Mgmt. QM Quality Mgmt. PM Plant Maint. HR Human Resources AM Asset Mgmt. PS Project System

5. SAP R/3 Enterprise © 2008 by SAP AG. All rights reserved. 5 Oracle DB2 MSSQL SAP can use a number of database programs to actually store the data.

6. Configuration © 2008 by SAP AG. All rights reserved. 6 Configuration is the process of making standard software fit your business. SAP, as an example, has: Over 8000 configuration decisions Data structuring Sales divisions, distribution channels Rewriting Code (Modifications) Not recommended because of compatibility problems when updated versions of the software are installed. Customization Writing code at SAP-specified user exits Third-party software solutions

7. A typical manufacturing company © 2008 by SAP AG. All rights reserved. 7 Manufacturing Process Inputs Outputs FI CO Material Master Vendor Master Pricing Cust. Master Pricing Basic Data Calendars Currencies

8. © 2008 by SAP AG. All rights reserved. 8 USER PCs Application Server Application Server Application Server Application Server Database Server Three-tier Client/Server Architecture

9. © 2008 by SAP AG. All rights reserved. 9 User PCs Database and Application Server Two-tier Client/Server Architecture (configuration typical for training)

10. © 2008 by SAP AG. All rights reserved. 10 Database and Application Server Nothing is saved on your PC. Only things saved on our server in Missouri are saved, and they are saved for good. SAP vs MS Office

11. © 2008 by SAP AG. All rights reserved. 11  In Window Applications, you save often so you don’t lose everything when you get the Blue Screen of Death: Saving in Windows vs SAP

12. © 2008 by SAP AG. All rights reserved. 12  In SAP, there are very few delete options:  Don’t save if things don’t look 100% correct! Exit the transaction and start over Saving in Windows vs SAP...2

13. Clients in SAP R/3 © 2008 by SAP AG. All rights reserved. 13 What is a client? A way to separate data in the system In some ways, a separate database Also, a table entry Field Mandt 201 202 Column (attribute) Row (Record) Client

14. © 2008 by SAP AG. All rights reserved. 14 SAP 5 Server Client 501 01 Fitter Snacker 02 Fitter Snacker 03 Fitter Snacker 99 Fitter Snacker Client 502 01 Fitter Snacker 02 Fitter Snacker 03 Fitter Snacker 99 Fitter Snacker Client 503 01 Fitter Snacker 02 Fitter Snacker 03 Fitter Snacker 99 Fitter Snacker Client setup for a hypothetical company

15. © 2008 by SAP AG. All rights reserved. 15  I am data set number 00, not you! Enter Cred. Contr. area ##CR and Currency USD Data Set Number (##)

16. © 2008 by SAP AG. All rights reserved. 16 201 Config. 202 CATT Test 203 FS Master 501 FS Student 502 FS Student 503 FS Student System landscape for student use

17. © 2008 by SAP AG. All rights reserved. 17  To log on to an R/3 system with the SAP Gui, you need the proprietary SAP Gui (Graphical User Interface) software loaded on your system and an internet connection Account on SAP R/3 System at hosting site Internet Connection PC with SAP Gui Logging On – SAP GUI

18. © 2008 by SAP AG. All rights reserved. 18  First, you need to tell the SAP Gui which system you want to log into: If you don’t have any systems defined, click on New Item SAP GUI Configuration

19. © 2008 by SAP AG. All rights reserved. 19 Text description (free) Address of system (e.g. sapd.umsystem.edu) SAP Router usually not required R/3 System Selected System Number Frequently 00, but not always System ID Logical name of system System Definition (provided by UCC)

20. Configured SAP Gui © 2008 by SAP AG. All rights reserved. 20 Select System: double-click or Logon button

21. © 2008 by SAP AG. All rights reserved. 21 Enter Client Enter User (R/3 Account) Enter Password (R/3 Account) Don’t worry about language— English will default in Logging On

22. SAPGUI - System IDIS4 SAPGUI - DescriptionIS4 -SAP ERP 2005 (6.0) SAPGUI - Application Serversbasap72.sba.uwm.edu SAPGUI - System Number00 Client Number225 Student Userids... Will be advised Student Passwords (case sensitive)... Will be advised SAP User-IDs and Passwords

23. © 2008 by SAP AG. All rights reserved. 23 On the first time logging in to a new account, you will have to change the password—try To remember your new Password WITHOUT WRITING IT DOWN! Then a message or two Then.... Logging On...2

24. © 2008 by SAP AG. All rights reserved. 24 SAP Easy Access Master Data Entry Transaction Data Entry Success !!

25. Implementation Guide (IMG) © 2008 by SAP AG. All rights reserved. 25 Where Configuration Takes Place

26. Data Types © 2008 by SAP AG. All rights reserved. 26 Master Data Data that is relatively stable Materials, Customers, Vendors Transaction Data Data that is relatively temporary Stored at various stages of a business process Customer orders, purchase orders, production orders, customer payments

27. Transaction Data © 2008 by SAP AG. All rights reserved. 27 Transactions flow down the river of time