1. FirstService Residential Email Signature
Setup Instructions for Outlook 2010 | PC V2
June 2013

2. FirstService Residential Email Signature
OVERVIEW
The FirstService Residential signature is important because it establishes the relationship between you and FirstService Residential.
As part of our rebranding process, we will all begin using the new FirstService Residential signatures for our corporate communications as of June 27th. You must set up two new FirstService Residential company signatures for each corporate account you currently use.
The two new signatures include:
A logo version - for new outgoing messages
A text version - for replies and forward messages
This document contains step-by-step instructions on how to add both versions. All corporate communications must contain either the logo or text signatures.
IMPORTANT NOTE: We encourage you to set up your new signatures now so you will be ready to use them on June 27th. On June 27th, please delete your existing signatures and use the new ones you are about to set up.
SIGNATURE SETUP INSTRUCTIONS

3. Instructions For Outlook 2010 | PC
Logo Version Signature
In Outlook, click the File tab and select Options.
SIGNATURE SETUP INSTRUCTIONS

4. Instructions For Outlook 2010 | PC
Logo Version Signature
2. In the Outlook Options window, select Mail and click the Signatures button.
SIGNATURE SETUP INSTRUCTIONS

5. Instructions For Outlook 2010 | PC
Logo Version Signature
3. In the Signature window, click New.
Type a new name for the Signature (Example: “Signature Logo Version”), then click OK.
SIGNATURE SETUP INSTRUCTIONS

6. Instructions For Outlook 2010 | PC
Logo Version Signature
4. Next open the Word document below.
5. Customize signature with your own contact information.
To edit the contact information, just highlight and type over the current text. If you wish to add additional phone number, type the letter L in lowercase at the end of the phone number line, add a space, identify the number type, i.e. Cell, then type your phone number using periods between the numbers. To add a legal disclaimer, insert it below the “Follow us on” line.
Note, if you wish to display a professional designation after your name, i.e. CCAM, please add a comma after your last name and type in your designation.
SIGNATURE SETUP INSTRUCTIONS

7. Instructions For Outlook 2010 | PC
Logo Version Signature
6. Right click and select Select all, or hit Ctrl+A.
SIGNATURE SETUP INSTRUCTIONS

8. Instructions For Outlook 2010 | PC
Logo Version Signature
This will highlight the signature.
SIGNATURE SETUP INSTRUCTIONS

9. Instructions For Outlook 2010 | PC
Logo Version Signature
7. Right click again and select Copy, or hit Ctrl+C.
SIGNATURE SETUP INSTRUCTIONS

10. Instructions For Outlook 2010 | PC
Logo Version Signature
8. Go back to Outlook.
In the Edit Signature Dialog Box, right click and select the first paste option Keep Source Formatting, or click inside the box and hit Ctrl+V.
SIGNATURE SETUP INSTRUCTIONS

11. Instructions For Outlook 2010 | PC
Logo Version Signature
9. The signature will appear.
You should not make any edits to your signature within the Outlook window. ANY changes to the signature should be made in Word before you copy your signature into Outlook.
10. Click OK.
SIGNATURE SETUP INSTRUCTIONS

12. Instructions For Text Version Signature
Repeat steps 3-10 to set up the text version signature.
3. In the Signature Window, click New.
Type a new name for the Signature (Example: “Signature Text Version”)
4. Click on the Word document below and follow same steps as before.
5.Customize with your own contact information.
6. Right click and select Select all, or hit Ctrl+A. (This will highlight the signature.)
7. Right click again and select Copy, or hit Ctrl+C.
8. Go back to Outlook.
In the Edit Signature Dialog Box, right click and select the first paste option Keep Source Formatting, or click inside the box and hit Ctrl+V.
9. The signature will appear.
10. Click OK.
SIGNATURE SETUP INSTRUCTIONS

13. Instructions For Outlook 2010 | PC
11. On June 27th, open the Signature again and under Choose default signature, select your signatures as follows:
Select “Signature Logo Version” for New messages and “Signature Text Version” for Replies/forwards.
12. Click Ok to save your changes, then close the Outlook Options window.
Note: Please be sure to delete any pre-existing signatures
SIGNATURE SETUP INSTRUCTIONS

14. Please contact your local IT resource.
Thank You!
You should now be able to use your new signatures.
Any questions?
Please contact your local IT resource.